Senior Assistant To, Grade E

About Hofstra

Hofstra University is nationally ranked and recognized as Long Island's largest private university located in Hempstead, N.Y. When you work at Hofstra, you join a team of talented professionals committed to preparing students for the challenges of tomorrow, in an environment that cultivates learning through the free and open exchange of ideas for the betterment of humankind. The work we do at Hofstra supports the education and well-being of our students, and the workforce of the future. While working towards this mission, employees can take advantage of many enriching experiences on campus. Whether it's a lunchtime lecture, a Division I NCAA athletics game, a musical concert, a theatre performance, or a visit to one of our two accredited museums, there is always something exciting to do at Hofstra. Enjoy the ease of going to the fitness center, taking a swim, or grabbing a bite to eat without having to leave our beautiful campus! Hofstra University is dedicated to recruiting and retaining a highly qualified and diverse academic community of students, faculty, staff, and administrators respectful of the contributions and dignity of each of its members. We especially encourage women, people of color, members of the LGBTQ+ community, veterans, and people with disabilities to apply.

Position Title Senior Assistant To, Grade E Position Number 898873 School/Division Mail Room (division) Department Full-Time or Part-Time Full-Time Description

Reporting to the Director of Print and Mail Services, the Senior Assistant To provides high level executive secretarial support to the Print and Mail Services department.

Responsibilities include, but are not limited to:

• Assists the Director and acts as a liaison between Print & Mail Services and the Creative Services team in the oversight and workflow from when a print request is received to delivering the final product.

• Receives, organizes, and expedites Hofstra University direct to print poster, color, blank & white, and Creative job requests through the online print job submission program, WebCRD, or comparable online print job management software.

• Answers and responds to phone calls and follow-up on phone inquiries.

• Supports the Assistant Director with ensuring the proper products are ordered and that cost-effective printing solutions are achieved.

• Reviews direct-to-print submissions for University standards and copyrights.

• Maintains project records, provides end-user support and tracks and estimates printing costs for WebCRD and CTS systems.

• Responds to department inquiries, orders supplies, handles service calls for equipment, makes copies, faxes and files, and processes work orders.

• Assists the Director with the oversight of workflow from when the print request is received to delivering the final product.

• Uploads PDF files, adjusts prior specifications, and closes jobs using WebCRD, Google Docs, and Microsoft Teams.

• Assists with the updating and maintenance of mailing lists.

• Assists with special projects as needed.

• Performs other duties not specifically identified above, but which require the same degree of skill, and which are normally included within the above job title.

Hours: Monday through Friday from 9am to 5pm.

Subject to bumping

Qualifications

• Excellent communication and interpersonal skills required.

• Proficiency in Microsoft Word and Excel.

• Knowledge of WebCRD and Mail Manager 2010 or comparable software.

• Must be able to work independently with minimal supervision and exercise judgement in a high traffic, fast paced office.

• Must be flexible to work overtime, when necessary.

Preferred Qualifications Special Instructions Deadline Open Until Filled Date Posted 06/18/2024 EEO Statement

Hofstra University is an equal opportunity employer, committed to fostering diversity in its faculty, administrative staff and student body, and encourages applications from the entire spectrum of a diverse community.

Salary/Salary Range $45,016

Additional Information

Hofstra University provides the above salary* as a good faith estimate of the starting pay range which considers factors such as (but not limited to) scope and responsibilities of the position, candidate's work experience and education. In addition to the salary offered, we offer a collegial and inclusive culture, and a benefits program which includes generous paid time off, paid holidays, tuition remission for employees and eligible dependents, and a retirement plan with University contributions.

• Salary ranges indicated for positions covered under a Collective Bargaining Agreement are in accordance with the CBA.