The University of Tennessee Alumni Affairs for Knoxville, a part of the University of Tennessee Foundation, seeks a Senior Alumni Assistant. This position reports to the Senior Director of Alumni Programs and Outreach, Director of the Center for Student Alumni Programs, and Assistant Director of the Center of Student Alumni Programs. This position provides support in critical student and alumni programming areas, such as Young Alumni Programming, the Chancellor's Associates, Student Alumni Programming, Senior Impact, the Student Alumni Associates, and other alumni programming.
The Alumni Assistant will work as part of the team to attend meetings and assist in planning and scheduling alumni events. Specific duties to include making arrangements as to venue selection, logistics of events such as menus, contracts, transportation, and other details as needed.
Other duties related to events include: set-up, staffing and clean-up at events; roster and name tag preparation; processing registrations; receipt and proper allocation of registration funds; and coordination of payment for invoices. Administrative duties are to organize and direct all event mailings involved with participant participation, including preliminary packets, parking passes, etc. - collection and organization of materials for on-site packets for participants.
The Assistant will compile, organize and implement databases, such as iModules, for event management, including all queries, reports, and giving records. Financial records of all money received and expenses paid for each event are maintained. Promotion of events through creation of documents and submitting information for press releases, radio and television announcements, and all appropriate advertising methods for events are handled by the Senior Alumni Assistant.
This position serves as backup to the Alumni Office Receptionist including management of multiple phone calls and reception of and assistance to guests. The ideal candidate will have the ability to generate and process all expense, travel and authorization reports in IRIS; attend staff meetings and planning sessions; provide support to program directors with events as needed.
A minimum of a high school diploma with five years of experience in customer service or public relations with the ability to perform in a fast-paced office. Two years of college with three years of experience in customer service or public relations with the ability to perform in a fast-paced office is preferred.
Time management, organizational skills, ability to multi-task, establishing efficient and accurate record keeping, computer knowledge, and problem solving skills are required.
Computer skills in all Microsoft Office applications(Word, Excel, PowerPoint); graphic skills a plus; detail oriented; excellent organizational skills; good communication skills; good customer service skills; strong organizational skills; physically able to lift and carry up to 25lbs for event set-up and clean-up is required. Experience with a fundraising database such as Raisers Edge is preferred.
In order to be considered for candidacy, submit a cover letter and resume in addition to your online application profile. Use the link below and keyword 18000000ZJ in order to apply.
The University of Tennessee Foundation, Inc. is an EEO/AA/Title VI/Title IX/Section 504/ADA/ADEA employer. All qualified applicants will receive equal consideration for employment and will not be discriminated against on the basis of race, color, national origin, religion, sex, pregnancy, marital status, sexual orientation, gender identity, age, physical or mental disability, or protected veteran status.
The University of Tennessee Foundation, Inc. will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the University of Tennessee Foundation's legal duty to furnish information.
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