Senior Advancement Assistant, College Of Arts & Sciences

Senior Advancement Assistant, College of Arts and Sciences

University of Tennessee, Knoxville

University of Tennessee Foundation, Inc.

The University of Tennessee Foundation, Inc (UTFI) invites applications and nominations to fill the position of Senior Advancement Assistant, College of Arts and Sciences for the University of Tennessee, Knoxville. Reporting to the Executive Director for Advancement for the College of Arts and Sciences, the position supports four advancement directors and serves as a liaison for assigned advancement staff, campus and system personnel, and external constituencies of the university, such as donors, community and business leaders, corporate vendors, alumni and friends of the university.

The purpose of this position is to contribute to the advancement efforts for the College of Arts and Sciences by providing administrative support and stewardship/donor relation activities to the advancement team for the college, including travel planning and processing, budget monitoring & reporting, board meetings & committees, and the yearly Alumni & Philanthropy Awards. Job responsibilities include, but are not limited to:

Administrative Coordination and Support: Manage and maintain the Executive Director's calendar, including scheduling meetings, preparing travel itineraries, processing travel expenses, and reconciling the department budget ledger. Assist in scheduling and notetaking for board and committee meetings and support ACE donor database updates and processes.

Event Management: Assist with the planning and coordination of donor recognition events, the Dean's Advisory Board semi-annual meetings, the annual Alumni & Philanthropy Awards, regional development receptions, and the distribution of football tickets for alumni and donors.

Office Operations: Serve as the first line of customer service for visitors and phone calls, manage mail sorting, order office supplies, handle facilities and parking requests, perform onboarding and exiting activities for employees, maintain office equipment and assist with scheduling and communications for monthly regional staff meetings.

Required Education and Experience

The candidate who fills the Senior Advancement Assistant position is required to have:

• High School degree or equivalent with 5 years of office experience OR business/technical school credential with 3 years of experience

• Computer skills including Microsoft Office(Word, Excel, PowerPoint), Adobe Acrobat, and IRIS or other financial system

• Excellent interpersonal skills and communication skills; commitment to professionalism and customer service

• Event/meeting coordination and planning experience

• Attention to detail with the ability to work in a fast-paced team-oriented environment

Preferred Education and Experience

In addition to meeting the required qualifications, the preferred candidate will have:

• Bachelor's degree

• Direct advancement experience

Application Process: Priority will be given to applications received on or before July 5, 2024 via our Taleo application system. Applications must include a completed candidate profile, cover letter, resume, and contact information for three professional references. References will not be contacted without explicit permission of the candidate.

When determining minimum qualifications, only information entered into the candidate profile can be considered. Please ensure your candidate profile is completed in its entirety as it relates to qualifying education/work experience.

Questions about the search may be directed to hr@utfi.org.

Target Start Date: on or before August 1, 2024

Benefits: Recognized as a Top Employer by Knoxville Top Workplaces in 2022 and 2023, the Foundation's greatest asset is our team. Foundation employees are eligible for a comprehensive suite of benefits that includes:

• Generous paid leave, accruing up to 12 days of vacation and 12 days of sick leave annually, plus 14 paid holidays and administrative closing days

• Education benefits for employees and their dependents at UT System campuses

• Retirement and deferred compensation plans, including 401(k), 403(b), etc.

• Comprehensive medical, dental, and vision insurance plans

• Employee discounts to attractions, services, and goods

The Foundation: The University of Tennessee Foundation, Inc. is a not-for-profit 501(c)3 organization that serves as the preferred channel for private contributions benefiting students and faculty within the UT System. With a vision of being one of the top-performing advancement organizations in higher education, UTFI is committed to enhancing the educational landscape across the University of Tennessee campuses.

The University of Tennessee, Knoxville, has been advancing knowledge and enriching lives since its founding in 1794. Tennessee's flagship public research university, UT Knoxville is a diverse community whose shared commitment to discovery, creativity, and education combines with a tradition of service and engagement to carry the Volunteer spirit throughout the state and around the world. UT's campus-home to more than 36,000 students and 9,000 faculty and staff members-is part of the vibrant city of Knoxville, located on the Tennessee River with the Great Smoky Mountains nearby.

The UT System: The University of Tennessee System is comprised of campuses at Knoxville, Chattanooga, Pulaski, Martin and the Health Science Center at Memphis; the Institute of Agriculture; and the Institute for Public Service.

The University of Tennessee Foundation, Inc. is an EEO/AA/Title VI/Title IX/Section 504/ADA/ADEA employer. All qualified applicants will receive equal consideration for employment without regard to race, color, national origin, religion, sex, pregnancy, marital status, sexual orientation, gender identity, age, physical or mental disability, genetic information, veteran status, and parental status, or any other characteristic protected by federal or state law.