Williamson County (Tx) Georgetown , TX 78627
Posted 7 days ago
JOB SUMMARY
Reporting directly to a Juvenile Services Manager or Director, responsible for providing advanced administrative support to an assigned division.
EXAMPLES OF WORK PERFORMED
Provides direct customer service either in person or on the telephone
Creates and maintains various reports related to assigned division
Creates and maintains forms, worksheets, and informational materials
Creates and maintains database records
Ensures comprehensive filing systems are maintained and up to date
Assists in planning and executing special projects and events
Assists with policy and procedure updates
Copies, files and audits invoices
Enters and verifies data within the Juvenile Case Management System (JCMS) database
Cross-trains with office staff in other areas to ensure continuity of departmental operations
Attends all meetings and trainings, as required
Performs special duties as assigned
Facilities Assignment
Reviews, audits and enters various Texas Juvenile Justice Department (TJJD) reports (i.e. disciplinary, incident, injury)
Oversees supply inventory for the Detention and CORE divisions and makes necessary purchases
Assists with annual state audits
Court Assignment
Processes juvenile arrest documentation
Updates Department of Public Safety (DPS) computerized criminal history and ensures compliance
Maintains and produces caseload reports
Purchasing Assignment
Assists with the processing of invoices and expense reports, including the posting of invoices to the appropriate expenditure budget line items
Assists with reconciliation of monthly bank statements, reports, and processing of checks
Maintains monthly budget update for Division Directors
Purchases supplies for the entire department
Records Assignment
Audits probation files to ensure accuracy
Communicates with various agencies regarding juvenile information and records
Serves as the Court Liaison for Motion for Enforcement cases by assisting parents and attorneys with documentation
Performs Department of Public Safety (DPS) background checks as requested by Probation Officers and maintains detailed report
Receipts funds for probation, restitution, court, and child support fees
Grant Assignment
Gathers and analyzes documentation for multiple grants and submits to the corresponding agency
Enters all JSO/JPO training into ICIS as required by TJJD
Tracks training hours for all JSO/JSP staff and submits required documentation for initial certification and renewal
Assists with the Probation Officer/Supervision Officer certification renewal process
ORGANIZATION RELATIONSHIPS
PHYSICAL DEMANDS
Position involves prolonged standing, sitting, walking, reaching, twisting, pushing, pulling, kneeling, bending, talking, and listening
Position involves some driving related to errands and meetings
ENVIRONMENTAL FACTORS
Work is primarily indoors in an air-conditioned environment
Occasional contact with persons accused or adjudicated of crimes
IRREGULAR HOURS
Work outside of the normal office hours (Monday-Friday 8 a.m. to 5 p.m.) may be required
May be deemed essential personnel in the event of an emergency
The above statements are intended to describe the general nature and level of work being performed by individuals assigned to this job. They are not intended to be an exhaustive list of all responsibilities, duties, and skills required of personnel so classified in this position. This job description is subject to change as the needs and requirements of the job change.
MINIMUM QUALIFICATIONS
High School diploma or equivalent
Two (2) years of clerical experience in a professional office environment
Working knowledge of Microsoft Office Suite
LICENSES AND CERTIFICATIONS
Required within thirty (30) days of employment
PREFERRED QUALIFICATIONS
EMPLOYMENT TESTING
Employment is contingent on passing any post-offer pre-employment screening as listed below:
Criminal background check: Yes
Motor Vehicle Record check: Yes
Drug screening: Yes
Physical exam: Yes
Psychological exam: No
Additional: Child Abuse Registry Check
SUPPLEMENTAL INFORMATION
A Williamson County online application (resumes alone are not sufficient) must be received before the position is closed. Positions are open until filled, subject to close at any time after five (5) business days. The Human Resources Department is located at 100 Wilco Way, Georgetown, TX 78626. Phone (512) 943-1533 or visit our website atwww.wilco.org/hr.
Williamson County is an Equal Opportunity Employer and complies with the Americans with Disabilities Act and Uniformed Services Employment and Reemployment Rights Act (USERRA). If you require an accommodation in order to apply for a position, please request assistance from the Human Resources Department.
TOBACCO FREE WORKPLACE POLICY
Williamson County is a tobacco free workplace. The use of tobacco and non-tobacco products such as vapor, e-cigarettes and the use of chewing tobacco or like products is prohibited on all Williamson County premises. Employees who violate this policy are subject to appropriate disciplinary action up to and including termination of employment.
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