Senior Administrative Specialist

Job Posting

Important Recruitment Information for this vacancy:

Kansas Bureau of Investigation

The Kansas Bureau of Investigation is the premier criminal investigative agency in the state of Kansas. The KBI is committed to its critical mission of preventing crime and enhancing public safety in Kansas. We employ individuals who exemplify the highest standards of integrity, service, and dedication. Come feel like you're part of something bigger at the KBI.

Kansas Bureau of Investigation

E-Verify: The Kansas Bureau of Investigation (KBI) participates in E-Verify and will provide the federal government with your I-9 information to confirm that you are authorized to work in the U.S. For additional information regarding E-Verify, please click here. For additional information regarding Immigrant and Employee Rights (IER) please click here.

About the Position:

• Who can apply: Anyone

• Classified/Unclassified Service: Unclassified

• Full/Part-time: Full-Time

• Regular/Temporary: Temporary

• Work Schedule: Monday

• Friday, Full-time eve shift, 4 pm

• Midnight

• Eligible to Receive Benefits: Yes

• Veterans' Preference Eligible: Yes

• Search Keywords: Information Service Division, Records, Topeka

Compensation:

• Hourly Pay Base: $16.51 + the 10% plus a $.50 shift differential

Note: Salary can vary depending upon education, experience, or qualifications.

Employment Benefits:

• Comprehensive medical, mental, dental, vision, and additional coverage

• Sick & Vacation leave

• Work-Life Balance programs: parental leave, military leave, jury leave, funeral leave

• Paid State Holidays

• Fitness Centers in select locations

• Employee discounts with the STAR Program

• Retirement and deferred compensation programs

Visit the Employee Benefits page for more information…

Position Summary & Responsibilities:

Position Summary:

The KBI is accepting applications to fill an full-time Senior Administrative Assistant position for our evening shift.

Job Responsibilities may include but are not limited to the following:

• Interpret submitted standardized along with non-formatted reports properly to assure accurate assignment to individual's history.

• Capture data from non-formatted documents stored in optical database by locating and modifying non-formatted data into accepted code structure.

• Extract data and from reasonable conclusions about which state to use when information provided is unclear, incomplete or totally missing

ADDITIONAL DUTIES

Employees are required to follow any other job-related instructions and to perform any other job-related responsibilities as requested by their supervisor.

OTHER REQUIREMENTS

As a condition of employment, you will be subject to a pre-employment process to include a polygraph examination, fingerprint based records check, and comprehensive background investigation, including reference check of past and present employers. The pre-employment process will be waived for current KBI personnel who have previously completed the screening requirements.

Qualifications:

Minimum Qualifications

• 1 year experience in clerical or administrative support work

Preferred Qualifications

• Experience within a criminal justice environment.

Post-Offer, Pre-employment Requirements

• As a condition of employment, you will be subject to a pre-employment process to include a polygraph examination, fingerprint based records check, and comprehensive background investigation, including reference check of past and present employers. The pre-employment process will be waived for current KBI personnel who have previously completed the screening requirements

Recruiter Contact Information:

• Name: Luci Zieman

• Email: HumanResources@kbi.ks.gov

• Phone: 785-296-8200

• Mailing Address: 1620 SW Tyler; Topeka, KS 66612

Required documents for this application to be complete:

• On the My Job Applications page, verify these documents are present and valid. Upload or delete and upload new if needed.

• Tax Clearance Certificate, valid

• Transcripts

• DD214 (if you are claiming Veteran's Preference)

• Inside your Job Application upload these documents:

• Resume (or choose existing if you have one)

• Cover Letter

Kansas Tax Clearance Certificate Required: Each applicant (even non-residents) applying for a State of Kansas job vacancy must obtain a valid Kansas Certificate of Tax Clearance by accessing the Kansas Department of Revenue's website. A Tax Clearance is a comprehensive tax account review to determine and ensure that an individual's account is compliant with all primary Kansas Tax Laws. A Tax Clearance expires every 90 days. All applicants, including current state employees, are responsible for submitting a valid certificate with all other application materials to the hiring agency. This is in accordance with Executive Order 2004-03. If you need assistance with the tax clearance, please contact 785-296-3199.

Visit the Tax Clearance site for more information and where to obtain this Kansas Department of Revenue document.

Job Application Process

• Sign in to your existing account or Register for a new one to apply.

• Complete or review your contact information on the My Contact Information page.

• Upload documents listed in the Required Documents section of the job posting to the appropriate location.

• Check your email and My Job Notifications for written communications from the Recruiter.

• Email - sent to the preferred email listed on the My Contact Information page

• Notifications - view the Careers

• My Job Notifications page

To assist in completing your application, please see helpful links below:

• Instructions:

• Job Search

• Registration & User Account

• Application

• Frequently Asked Questions

How to Claim Veterans Preference

• Veterans' Preference Eligible (VPE): Former military personnel or their spouse that have been verified as a "veteran"; under K.S.A. 73-201 will receive an interview if they meet the minimum competency factors of the position. The veterans' preference laws do not guarantee the veteran a job. Positions are filled with the best qualified candidate as determine by the hiring manager.

Learn more about claiming Veteran's Preference

How to Claim Disability Hiring Preference

Applicants that have physical, cognitive and/or mental disabilities may claim an employment preference when applying for positions. If they are qualified to meet the performance standards of the position, with or without a reasonable accommodation, they will receive an interview for the position. The preference does not guarantee an applicant the job, as positions are filled with the best qualified candidate as determined by the hiring manager.

Learn more about claiming Disability Hiring Preference

PLEASE NOTE: The documentation verifying a person's eligibility for use of this preference should not be sent along with other application materials to the hiring agency but should be sent directly to OPS. These documents should be sent either by fax to (785)296-7712, scanned and emailed to Gustavo.Victoriano@ks.gov, or can be mailed/delivered in person to:

ATTN: Disability Hiring Preference Coordinator

Office of Personnel Services

Landon State Office Building

900 SW Jackson, Rm 401

Topeka, KS 66612

Equal Employment Opportunity

The State of Kansas is an Equal Opportunity Employer. We value diversity, equity, and inclusion as essential elements that create and foster a welcoming workplace. All qualified persons will be considered for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, political affiliation, disability or any other factor unrelated to the essential functions of the job.

If you wish to identify yourself as a qualified person with a disability under the Americans with Disabilities Act and would like to request an accommodation, please address the request to the recruiter.