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Senior Administrative Specialist

Expired Job

Liberty Mutual Holding Company Inc. Boston , MA 02298

Posted 4 months ago

Liberty Mutual Investments is seeking a Receptionist to join our Administrative Services team. This position will be an integral part of a two-person team responsible for administrative support within Reception Services. This role will serve as the face of the firm by welcoming all guests and clients as they arrive, managing a busy front-desk phone, and maintaining the organization and cleanliness of the reception area. The ideal candidate for this Receptionist role must have strong communication and people skills.

The person in this role will report to the Administration Operations Manager and will be responsible for working the scheduled hours of 8:30am 5:00pm, Monday through Friday, working collaboratively and effectively in a job share with a Receptionist who works 7:30am 4:00pm.

Responsibilities

  • Greets and directs all visitors, as appropriate, concerning activities and operations of department/ division

  • Ensure seamless coverage of the highly visible reception desk at all times

  • Answers, screens and routes telephone calls. Resolves routine and non-routine administrative problems and answers inquiries

  • Sorts, screens, and distributes incoming and outgoing mail; prepares photocopies, and operates a variety of office equipment

  • Inventory, order and maintain supplies for all floors

  • Provide backup and ad hoc support of Executive Assistants

  • Covering other reception areas as needed

  • Organizing the reception area as well as various collaborative areas

  • Maintains/updates staffing lists, organizational charts, employee contact information, department newsletter, etc. Assists with new hire setup/onboarding and training coordination. May act as office/department safety contact and provide support to business continuity work

  • Take initiative to assist colleagues and clients when the need arises

  • Provide logistical support of Investments conference space

  • Completing and taking ownership of all other tasks and projects as assigned

Qualifications

  • 4 years of Administrative experience or Bachelor's degree

  • Previous experience in an office setting as a Receptionist or Administrative professional

  • Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)

  • Strong customer service skills

  • Professional demeanor with strong people skills

  • Excellent written and verbal communication skills

  • Ability to work effectively and collaboratively as part of a job share, sharing administrative responsibilities as part of a team of two receptionists

  • Outstanding thoroughness, attention to detail, and accuracy in work product

  • Thrive in fast-paced, deadline-oriented environment while maintaining superior time management, prioritization, organizational and multi-tasking skills, with a proactive and anticipatory attitude

  • Ambitious with a can-do attitude that takes pride in exceeding customer expectations

Benefits:

We value your hard work, integrity and commitment to positive change. In return for your service, it's our privilege to offer you benefits and rewards that support your life and well-being. To learn more about our benefit offerings please visit:


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Senior Administrative Specialist

Expired Job

Liberty Mutual Holding Company Inc.