Senior Administrative Specialist

Position Description

Come join our team at Jefferson Lab, where great minds matter.

Posting Date: September 17, 2024

Salary Range: $50,000 - $72,900 (AS IV)

Work Location Type: 100% Onsite

What your job will be like:

Are you looking for an opportunity to join a dedicated team and interested in making an impact in the world of scientific research filled with rewarding Administrative Support experiences. We have an amazing career opportunity for you! Jefferson Lab is seeking a team member with excellent interpersonal and communication skills who can successfully prioritize multiple tasks to support the Chief Planning Officer (CPO) & Project Service and Support Office Manager. (PSSO).

Under limited supervision, the Senior Administrative Specialist will perform a variety of administrative activities with strong internal customer service in support of the Project Services and Support Office (PSSO). These tasks will include gathering, collecting, recording, tracking and verifying data and information from multiple sources utilizing all Microsoft suite applications. Interface with various stakeholders across the lab community and provide data and information to other Jefferson Lab departments regarding PSSO processes and procedures.

In this role you will:

• Provide PSSO coordination support, including organizing and maintaining files, tracking deadlines, and assisting with documentation as directed by the Chief Planning Officer and/or Project Services and Support Office Manager

• Serve as primary administrative support to PSSO group leads, supporting calendar and meeting management and occasional travel planning for the PSSO department

• Assist with facilitation of meetings and reviews to include logistics, briefing materials, meeting room set-up, and other associated administrative duties

• Perform various clerical duties, including filing documents, data entry, photocopying, and scanning for PSSO staff. Assist in General Office administration (i.e., office supply ordering, form and documents inventory, filing, etc.)

Qualifications we require:

Education:

• Associate degree in a related field

Experience:

• 7 years progressively responsible experience in an

administrative capacity, particularly in an executive

environment and/or a supervisory role. Additional education or work experience maybe substituted

Knowledge, Skills and Abilities:

• Demonstrate strong interpersonal skills and teamwork while providing courteous and efficient customer service both internally and externally, maintaining confidentiality of sensitive information

• Strong written and verbal communication skills, with a friendly, service-oriented personality

• Familiarity with compiling and generating reports, statistics, timelines, tables, graphs, correspondence and presentations utilizing common word processing and spreadsheet software

• Strong organizational skills with the ability to multitask and prioritize tasks effectively

• Ability to work independently or as a part of a team to solve problems with sound resolutions

About Jefferson Lab

Join a community with a common purpose of solving the most challenging scientific and engineering problems of our time. The Jefferson Lab campus is located in southeastern Virginia amidst a vibrant and growing technology community.

A career at Jefferson Lab is more than a job. You will be part of "big science" and work alongside top scientists and engineers from around the world unlocking the secrets of our visible universe. Managed by Jefferson Science Associates, LLC; Thomas Jefferson National Accelerator Facility is entering an exciting period of mission growth and is seeking new team members ready to apply their skills and passion to have an impact. You could call it work, or you could call it a mission. We call it a challenge. We do things that will change the world.

Total Rewards at Jefferson Lab

At Jefferson Lab, we believe that a comprehensive employee benefits program is an important and meaningful part of the compensation employees receive. Our benefits program includes but is not limited to:

• Medical, Dental, and Vision Care Plans

• Flexible Spending Accounts

• Paid Time-off and Leave Programs (vacation, holidays, sick leave)

• 401(k) Plan

• 9% Lab Contribution; 100% vested

• Flexible Work Arrangements (Hybrid & Alternate Work Schedules available)

• Tuition Assistance, Training, and Professional Development Programs

• Live near the waterways of the Chesapeake Bay region with access to nearby beaches, mountains, and all major metropolitan centers on the East Coast

Jefferson Science Associates, LLC (JSA) manages and operates the Thomas Jefferson National Accelerator Facility (Jefferson Lab). JSA is an Equal Opportunity Employer and does not discriminate in hiring or employment on the basis of race, color, religion, ethnicity, sex, sexual orientation, gender identity, national origin, ancestry, age, disability, or veteran status or on any other basis prohibited by federal, state, or local law. As part of the JSA's equal employment opportunity policy, we also take affirmative action as called for by applicable laws and Executive Orders to ensure that minority group individuals, females, disabled veterans, recently separated veterans, other protected veterans, Armed Forces, and qualified disabled persons are introduced into our workforce and considered for promotional opportunities.

JSA is committed to providing reasonable accommodations for persons with disabilities (unless doing so will result in an undue hardship). If you need a reasonable accommodation for any part of the employment process, please send an e-mail to recruiting @jlab.org or contact Human Resources by calling (757) 269-7100 and selecting option 1 between 8 am

• 5 pm EST to provide the nature of your request.

Employment with JSA is conditional upon DOE approval if at any time during your employment, you are participating in a Foreign Government Talent Recruitment Program or Affiliated activity. Generally, such programs/activities include any foreign-state-sponsored attempt to acquire U.S.-funded scientific research through programs run or funded by the government that target scientists, engineers, students, academics, researchers, and entrepreneurs of all nationalities working or educated in the United States. This includes positions or appointments, both domestic and foreign, titled academic, professional,

or institutional appointments whether or not remuneration is received and whether full-time, part-time or voluntary.