Senior Administrative Specialist

Summary:

The City of Lawrence is accepting applications for a Senior Administrative Specialist. As a Senior Administrative Specialist, you will serve as a vital member of the City of Lawrence's Municipal Services and Operations Department. You will perform a variety of administrative work in support of the MSO Director as outlined below.

The ideal candidate will:

• Possess excellent customer service skills and the ability to work with confidential materials

• Track and communicate key performance indicators and other data metrics

• Coordinate and develop department presentations

• Possess a high level of organization skills and a willingness to direct the work of others

• Learn and operationalize a variety of data management systems

• Provide administrative support for Commission and Advisory Board related tasks

• Support complex financial processes including purchasing, bids and budgets, etc.

• Assist Risk Management with safety related items including claims processing

• Microsoft Office suite proficiency and the ability to train others

If you have experience in these areas and desire to use your talents and work to grow professionally while serving the local community, apply today!

Responsibilities:

• Administrative office functions

• May handle variety of customer inquiries, etc.

• Data input; enters payments, documents, procurement; budget/track expenditures; etc.

• Assists with agendas and packets

• Ability to develop reports - includes gathering the information necessary

• Knowledge of processes applicable to the field and provides information on specific programs

• May support a department director and/or department

• Conducts research

• Assist with customer inquiries; make reservations, appointments

• Routine communication with outside agencies

• Assist in the development of required reporting documents for the department

• May have lead responsibilities for the oversight and direction of others work, work flow, assignment of duties; provide employees an orientation to the department

• Responsible for office work assignments, quality of work

• Prepares sophisticated and/or confidential reports

• Assists in the preparation and administration of department budget

• Analysis of data to respond to inquiries, prepare reports, file reports to required agencies

Qualifications:

Any combination of experience and training that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and skills would be:

Experience Four (4) years of experience in a progressively responsible administrative support position. Entry level supervision position. Training Two (2) years post high school education in an administrative assistant or office management program.

The successful candidate will be required to pass a background check and post offer City physical and drug screen.

Please include three (3) references.

Application review begins: May 9, 2024

Benefit Information:

Health/Dental/Vision/Life Insurance: Various dependent on coverage levels available; FREE Well Care Clinic through LMH; other wellness benefits/perks.

Paid Time Off:12 Vacation days, 12 Sick days accrued per year; 2 days Personal Leave,10 Paid Holidays

Retirement: Kansas Public Employees Retirement System (KPERS)

Other details

• Pay Type Hourly

• Min Hiring Rate $23.26

• Max Hiring Rate $25.64

Apply Now