Senior Administrative Secretary

DCFS is deeply committed to the welfare and protection of children. Our goal is to protect children by strengthening and supporting families. In every effort, from receiving hotline calls to reaching family reunification or foster care and adoption, children and families are our focus

Agency : Department of Children and Family Services

Title: Executive Secretary III

Closing Date/Time: 07/01/24/11:59 pm

Salary: Anticipated Starting Salary (Effective 7/1/24) $ 5,179/Month Full Salary Range $5,179-$7341/month

Job Type: Social Services

County: Cook

Number of Vacancies: 1

Plan/BU: RCO14

This position is a union position; therefore, provisions of the relevant collective bargaining agreement/labor contract apply to the filling of this position.

All applicants who want to be considered for this position MUST apply electronically through the illinois.jobs2web.com website. State of Illinois employees should click the link near the top left to apply through the SuccessFactors employee career portal.

Applications submitted via email or any paper manner (mail, fax, hand delivery) will not be considered.

It is highly recommended that you upload official college transcripts and resume.

Position Overview

The Illinois Department of Children and Family Services is seeking an organized, professional, and energetic individual to serve as Senior Administrative Secretary. Subject to management approval, this position will serve as administrative secretary in the Deputy Director's Office.

The position will gather and research information, perform follow up on requests by the Deputy Director, and receive and screen visitors. This position provides a great opportunity for someone who is detail oriented and interested in playing a supporting role in the Department's operations. DCFS offers a competitive compensation plan, excellent benefits, and a pension program.

The ideal candidate for this position will have excellent organizational skills and strong communication skills. We invite you to join our innovative team to help make a positive difference in the lives of the children and families of Illinois.

Job Responsibilites

1.Serves as Senior Administrative Secretary for the Deputy Director of Licensing.

2.Keyboards a variety of complex, technical, and confidential material relating to Departmental policy formulations and implementation.

3.Attends and provides input into various staff meetings to remain informed of proposed changes in current policy and regional activity.

4.Receives and screens callers and visitors in the Deputy Director's office.

5.Maintains general and confidential files of correspondence and other materials for the Deputy Director and staff.

6.Makes travel arrangements for the Deputy Director and staff.

7.Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above.

Minimum Qualifications

1.Requires knowledge, skill, and mental development equivalent to completion of two years of secretarial or business college and three years of secretarial experience,

OR completion of high school and five years of secretarial experience.

Preferred Qualifications

1.Three years of experience in a public or business organization utilizing extensive knowledge of principles of office management.

2.Three years of experience in a public or business organization utilizing extensive knowledge of computer program applications.

3.Three years of experience in a public or business organization applying human relations skills in interaction with management and representatives of management, private industry, and the public.

4.Three years of experience in a public or business organization applying the ability to communicate clearly and effectively, both orally and in writing.

Conditions of Employment

All applicants must be able to meet the following Conditions of Employment to be considered for the position. The State of Illinois complies with federal and state disability laws and will made reasonable accommodations for applicants and employees with disabilities:

• Requires ability to pass a background check

• Requires the ability to keyboard accurately at 55 wpm

Work Hours: Monday-Friday/8:30 am to 5:00 pm

Work Location: 1911 S Indiana Ave, Chicago, Illinois, 60616

Supervisor: Shontee Blankenship

Agency Contact:

Joan Singleton-Lee

Email: Joan.Singleton-Lee2@Illinois.gov

Phone: 312-814-8659

Job Family: Office & Administrative Support; Social Services

This position [DOES NOT] contain "Specialized Skills" (as that term is used in CBAs).

APPLICATION INSTRUCTIONS

Use the "Apply" button at the top right or bottom right of this posting to begin the application process.

If you are not already signed in, you will be prompted to do so.

State employees should sign in to the career portal for State of Illinois employees - a link is available at the top left of the Illinois.jobs2web.com homepage in the blue ribbon.

Non-State employees should log in on the using the "View Profile" link in the top right of the Illinois.jobs2web.com homepage in the blue ribbon. If you have never before signed in, you will be prompted to create an account.

If you have questions about how to apply, please see the following resources:

State employees: Log in to the career portal for State employees and review the Internal Candidate Application Job Aid

Non-State employees: on Illinois.jobs2web.com - click "Application Procedures" in the footer of every page of the website.

The main form of communication will be through email. Please check your "junk mail", "spam", or "other" folder for communication(s) regarding any submitted application(s). You may receive emails from the following addresses:

• donotreply@SIL-P1.ns2cloud.com
• systems@SIL-P1.ns2cloud.com

Nearest Major Market: Chicago