Senior Administrative Coordinator, World Languages Project

Reporting directly to the Principal Investigator's for the Loyola Marymount University California World Languages Project (LMCWLP), perform a variety of administrative and financial duties.

Position Specific Responsibilities

• Independently administer day-to-day activities of the LMCWLP programs, identify and execute tasks and objectives, make recommendations that impact procedures and programs, and assign resources to achieve the goals of CWLP.

• Collect necessary data and analyze the data to create reports to achieve the goals of the program or function.

• Represent LMCWLP within LMU. May also represent LMCWLP to external/internal stakeholders and constituencies such as partner districts and schools.

• Organize and/or participate in outreach activities that may include developing communications and training for language teachers, planning/promoting events and/or conferences.

• Manage the tracking of program participants as they enroll in our programs. This involves tracking payments (personal payment and invoicing school districts), enrollment status and payment for participants wishing to earn continuing studies units.

• Manage the continuing studies units. This involves collecting participant data, payments and communicating with past participants and Continuing Studies/LMU Extension Office to assist with transcript issuance.

• Responsible for the social media management of LMCWLP. This includes, but is not limited to LMUCWLP website, program publicity, and social media.

• As needed, supervise student assistants, to perform various tasks and assignments.

Loyola Marymount University Expectations

Exhibit behavior that supports the mission, vision, and values of the university. Communicate and employ interpersonal actions that model high standards of professional, responsible, accountable, and ethical conduct. Demonstrate a commitment to outstanding customer service.

Requisite Qualifications

• Typically a bachelor's degree or equivalent experience. Incumbent will be expected to continue upgrading knowledge, skills, and abilities needed to keep abreast of regulation/policy changes, in particular in higher education.

• Minimum of 4 years administrative/ secretarial experience; preferably in an academic environment in progressively responsible positions.

• Basic knowledge of office machines, word processing, spreadsheets, email and databases. (Word, Excel, PowerPoint and Keynote). Demonstrated communication and interpersonal skills. General knowledge of standard office procedures.

• Demonstrated knowledge in the areas of: Modern office practices and procedures, telephone and computer techniques, electronic filing systems, and learned knowledge of university policy and procedure.

• Exemplary communication skills (both written and oral) evidenced by background in preparing comprehensive reports and executive summaries incorporating complex, and highly technical information.

• Highly developed organizational and leadership skills.

The above statements are intended to describe the general nature and level of work being performed. They are not intended to be construed as an exhaustive list of all responsibilities, duties and skills required of this position.

#HERC# #HEJ#

Staff Term (Fixed Term)

Salary range

$20.43 - $30.08 Salary commensurate with education and experience.

Loyola Marymount University, a Carnegie classified R2 institution in the mainstream of American Catholic higher education, seeks outstanding applicants who value its mission and share its commitment to inclusive excellence, the education of the whole person, and the building of a just society. LMU is an equal opportunity employer committed to providing an environment free from discrimination and harassment as defined by federal, state and local law. We invite all persons in the full diversity of their being, life experience, and beliefs to apply. (Visit www.lmu.edu for more information.)