Senior Administrative Coordinator

The University of New England is accepting applications for the full-time position of Senior Administrative Coordinator. UNE is seeking a professional who possesses strong interpersonal skills, an ability to provide excellent customer service, and the capability of balancing multiple tasks simultaneously in order to provide complex administrative support for the daily operations of the Athletics Department. The Athletics Department is a fast-paced and dynamic unit that supports varsity, competitive club, and intramural programming that includes over 900 students. The successful candidate will demonstrate qualities and skills that will build on an existing environment that respects and honors all dimensions of human difference, while embracing inclusion and diversity.

About The University of New England

UNE is Maine's largest private university, with two beautiful coastal campuses in Maine, a one-of-a-kind study-abroad campus in Tangier, Morocco, and an array of flexible online offerings. In an uncommonly welcoming and supportive community, we offer hands-on learning, empowering students to positively impact a world full of challenges. We are the state's top provider of health professionals and home to Maine's only medical and dental colleges, a variety of other interprofessionally aligned health care programs, and nationally recognized programs in the marine sciences, the natural and social sciences, business, the humanities, and the arts.

UNE offers a generous comprehensive benefits package to eligible employees. The package includes varied health and dental plans; a retirement plan that includes up to an 8% match; extensive paid leave including holidays, vacation, sick and personal time; and educational benefits. Please visit the Human Resources Benefits site (https://www.une.edu/hr/benefits) for additional information regarding UNE's fantastic benefits package.

Responsibilities

• Participates in the planning and execution of administrative operations including regular secretarial duties.

• Serves as the department receptionist and welcomes and directs visitors and guests.

• Monitors compliance with policies and procedures.

• Manage a high volume of cash deposits, process paperwork, prepares deposits and coordinates with Student Accounts as needed.

• Compiles reports, maintains records and other documents, and coordinates special events.

• Serves as the department initiator within People Admin and coordinates with Human Resources and Payroll as needed.

• Oversees evaluation of documents submitted for administrator's signature.

• Provides support for long-range planning and scheduling activities.

• Plans and coordinates logistical and administrative support for events, meetings or other special functions and provides on-site support. Prepares meeting agendas and minutes for dissemination.

• Acts as administrator's representative in dealing with third parties and manage the Director's calendar.

• Researches, coordinates and handles special projects and events.

• Provide complex administrative support for the department, including confidential issues.

• Monitor the purchase cards for the administrative team.

• Manage University Tickets (online ticketing platform) and Ad Astra (room reservation system)

• Coordinate hiring paperwork and process for part-time professional staff, as well as for camps and clinics.

• Performs other related duties as assigned.

Qualifications

Bachelor's degree preferred, plus at least 2-3 year of relevant administrative experience, or a combination of education and experience from which comparable knowledge and skills are acquired.

• Outstanding interpersonal and verbal communication skills.

• Ability to provide excellent customer service to a diverse population.

• Ability to multi-task and work cooperatively with others both internal to the athletics department as well as across the campus and local community.

• Solid organizational and planning skills.

• Experience in task management and managing business operations.

• Experience within the specific duties, policies and computer systems described in the position description.

• Strong problem-solving skills.

• Proficiency in maintaining professional calendars with frequent changes.

• Adept at prioritizing tasks due to competing demands.

• Organizational and time management skills.

• Excellent decision-making abilities based on competing and complex information from multiple sources.

• Ability to work with tact on complex, sensitive, and confidential issues.

EEO Statement Summary

Consistent with federal and state law and University policy, the University of New England is committed to the fundamental concept of equal opportunity for all of the members of the University community. The University prohibits, and will not tolerate, discrimination in employment, the provision of academic services or in any other area of University life based on race, color, sex, physical or mental disability, religion, age, ancestry, national origin, sexual orientation, gender identity and/or expression, ethnicity, genetic information, HIV status, or status as a veteran. Prohibited bias factors should not motivate decisions regarding students, employees, applicants for admission, applicants for employment, contractors, volunteers or participants in and/or users of institutional programs, services, and activities.

COVID Vaccination Statement (PLEASE NOTE)

Employees in clinical settings must meet the State of Maine's immunization requirements for clinical activity.