Senior Administrative Coordinator II

Job Title

Senior Administrative Coordinator II

Agency

Texas A&M University Health Science Center

Department

Faculty Affairs - COM

Proposed Minimum Salary

Commensurate

Job Location

Bryan, Texas

Job Type

Staff

Job Description

Our Commitment

Texas A&M University is committed to enriching the learning and working environment by promoting a culture that respects all perspectives, talents & lived experiences. Embracing varying opinions and perspectives strengthens our core values which are: Respect, Excellence, Leadership, Loyalty, Integrity, and Selfless Service.

Who we are

As one of the fastest-growing academic health centers in the nation, Texas A&M Health encompasses five colleges and numerous centers and institutes working together to improve health through transformative education, innovative research and team-based health care delivery.

What we want

The Senior Administrative Coordinator II works under direction and coordinate administrative support for Academic Affairs to include the exercise of discretion and independent judgement with respect to matters of significance.

What you need to know

Salary: Compensation will be commensurate to the selected hire's experience.

Required Education and Experience:

• Bachelor's degree in applicable field or equivalent combination of education and experience

• Seven years of experience in office administration

Required Knowledge, Skills, and Abilities:

• Knowledge of word processing and spreadsheet applications

• Effective verbal and written communication skills

• Strong interpersonal, leadership, problem solving, and organizational skills

• Maintains attention to detail and utilizes sound judgment

• Ability to multi-task and work cooperatively with others in a high throughput environment

Responsibilities:

Executive Assistant to the Senior Associate Dean for Faculty Affairs

• Serves as the executive assistant to the Senior Associate Dean for Faculty Affairs.

• Assists in the coordination of daily workflow between the two offices overseen by the SADFA, and the resolution of complex, highly sensitive and confidential matters.

• Maintains high-level interactions with the department, college, and university communities, and assists with highly confidential academic administrative matters of critical importance to the college. Drafts and manages correspondence and communications.

• Provides administrative task support for the School of Medicine Office of Faculty Affairs.

• Serves as an initial contact for School of Medicine campus requests and email requests through central account.

• Collaborates with departments in the School of Medicine.

• Provides administrative and logistical support for faculty committees, which includes creating surveys, distributing them appropriately and analyzing data; scheduling committee meetings; and taking minutes.

• Coordinates travel arrangements and prepares itineraries for department leadership.

• Coordinates meetings, seminars, and other special events.

• Manages the Senior Associate Dean and Director's calendars.

• Participates in the planning and execution of administrative operations and technical procedures. Establishes goals and objectives of administrative operations. May assists in the development of administrative operations and making improvements and adjustments to methods and procedures.

• Plans, implements, coordinates, analyzes, monitors, and evaluates administrative support functions. Analyzes internal processes and times lines; recommends, develops and implements procedural or policy changes.

• Monitors compliance with policies and procedures.

• Performs special analyses and project summaries.

• Prepares and reviews operational and special reports.

Logistical Support for Affiliate Faculty Portal

• Assists with monitoring and processing affiliate faculty action items.

• Prepares annual letters/ update administrative appointments throughout year.

• Attends departmental meetings and works with Faculty Affairs leadership work with School of Medicine Faculty Affairs Director/leadership during Promotion period for affiliate faculty.

Office Management

• Serves as ALT-APO for the school's office of faculty affairs.

• Arranges for facilities services for faculty affairs offices, including surplus and purchasing.

• Oversees purchasing and invoicing for department.

• Assists with yearly budgetary and contract processes.

• Prepares vouchers, purchase orders and requisition and coordinates with department accounting personnel and other support staff.

• Formulates, interprets, and/or implements management policies or operating practices.

• Supervises assigned staff, plans work and determines work priorities. Develops and approves schedules, priorities, and standards for achieving goals. Develops administrative objectives and strategies.

• Performs other duties as assigned.

Why Texas A&M University?

We are a prestigious university with strong traditions, Core Values, and a community of caring and collaboration.  Amenities associated with a major university, such as sporting and cultural events, state-of-the-art recreation facilities, the Bush Library and Museum, and much more await you.  Experience all that a big city has to offer but with a reasonable cost-of-living and no long commutes.

• Health, dental, vision, life and long-term disability insurance with Texas A&M contributing to employee health and basic life premiums

• 12-15 days of annual paid holidays

• Up to eight hours of paid sick leave and at least eight hours of paid vacation each month

• Automatically enrollment in the Teacher Retirement System of Texas

• Health and Wellness: Free exercise programs and release time

• Professional Development: All employees have access to free LinkedIn Learning training, webinars, and limited financial support to attend conferences, workshops, and more

• Employee Tuition Assistance and Educational Release time for completing a degree while a Texas A&M employee

Instructions to Applicants: Applications received by Texas A&M University must either have all job application data entered or a resume attached. Failure to provide all job application data or a complete resume could result in an invalid submission and a rejected application. We encourage all applicants to upload a resume or use a LinkedIn profile to pre-populate the online application.

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution's verification of credentials and/or other information required by the institution's procedures, including the completion of the criminal history check.

Equal Opportunity/Affirmative Action/Veterans/Disability Employer.