Senior Administrative Coordinator II

Job Title

Senior Administrative Coordinator II

Agency

Texas A&M University

Department

Student Life

Proposed Minimum Salary

Commensurate

Job Location

College Station, Texas

Job Type

Staff

Job Description

Our Commitment

Texas A&M University is committed to enriching the learning and working environment by promoting a culture that respects all perspectives, talents & lived experience. Embracing varying opinions and perspectives strengthens our core values which are: Respect, Excellence, Leadership, Loyalty, Integrity, and Selfless Service.

Who we are

Student Life strives to enhance opportunities for students to participate fully in the University experience.  We do this by providing information, services, programs and involvement opportunities that facilitate responsible life choices and promote awareness of self and community.  Each of the program areas within Student Life has a specific mission, but one common goal: to provide education, outreach, and support to you. Learn more about our various program areas at https://studentlife.tamu.edu/.

What we want

The Senior Administrative Coordinator II performs advanced professional assistance work for the Director and Senior Associate Director of Student Life. A successful candidate will have experience coordinating high-level administrative meetings and handling highly confidential critical academic and/or administrative matters. This individual will have experience with customer service and will assist the full-time and student staff assist students, families and campus community members connect with the appropriate resources and support.

What you need to know

Starting Salary: $50,000 - $53,000/Annually (Commensurate based on hire's experience).

Special Note: A cover letter and resume are strongly recommended. You may upload them on the application under the CV/Resume section.

Position Details: Employee will supervise Administrative Coordinator. Evening and weekend work and/or travel may be required.

Required Education and Experience:

• Bachelor's degree in applicable field or equivalent combination of education and experience

• Seven years of related experience

Required Knowledge, Skills, and Abilities:

• Knowledge of word processing, spreadsheet, and presentation applications

• Ability to multitask and work cooperatively with others

• Interpersonal and communication skills

• Planning and organizational skills

Preferred Qualifications:

• Experience coordinating multiple calendars and scheduling meetings

Essential Duties/Tasks:

• Administrative Support

• Provide direct support to Director and Senior Associate Director of Student Life. Use initiative and independent judgment to relieve these staff members of routine tasks and administrative matters: correspondence such as letters, memos, forms, manuscripts, reports, tables; calendar management, schedule appointments and meetings; coordinate travel arrangements. In addition, this position coordinates administrative support for the following: Meetings including creating agendas, sending meeting reminders, and taking minutes. Gathering information in support of department's administrators. Special activities or projects; plan and provide administrative support for events, meetings, special functions. Resolution of complex, highly sensitive and confidential administrative matters. Preparing presentations and communication materials. Serves as secondary coverage for Director's Suite front desk coverage when needed.

• Supervision

• Responsible for the hiring, supervision and evaluation of Administrative Coordinator I. Assists with training of student assistants supervised by the Administrative Coordinator I.

• Office Coordination

• Develop, implement and evaluate office procedures. Maintain office supplies and equipment. Prepare documentation for financial management system records; prepare Purchase Order/Payment Authorization forms for items purchased by the Director's Office. Maintain Student Life filing system and records retention. Maintain correspondence of departmental mail/email.

• General

• Assist in the total development of the Division of Student Affairs through participation on University, Division and Department committees and task forces. Advance the philosophy of multiculturalism and actively promote this in staffing, programming and student leadership. Evening and weekend work and/or travel may be required. Performs other duties as assigned.

Why Texas A&M University?

We are a prestigious university with strong traditions, Core Values, and a community of caring and collaboration.  Amenities associated with a major university, such as sporting and cultural events, state-of-the-art recreation facilities, the Bush Library and Museum, and much more await you.  Experience all that a big city has to offer but with a reasonable cost-of-living and no long commutes.

• Health, dental, vision, life and long-term disability insurance with Texas A&M contributing to employee health and basic life premiums

• 12-15 days of annual paid holidays

• Up to eight hours of paid sick leave and at least eight hours of paid vacation each month

• Automatically enrollment in the Teacher Retirement System of Texas

• Health and Wellness: Free exercise programs and release time

• Professional Development: All employees have access to free LinkedIn Learning training, webinars, and limited financial support to attend conferences, workshops, and more

• Employee Tuition Assistance and Educational Release time for completing a degree while a Texas A&M employee

For additional information on benefits Click here

Instructions to Applicants: Applications received by Texas A&M University must either have all job application data entered or a resume attached. Failure to provide all job application data or a complete resume could result in an invalid submission and a rejected application. We encourage all applicants to upload a resume or use a LinkedIn profile to pre-populate the online application.

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution's verification of credentials and/or other information required by the institution's procedures, including the completion of the criminal history check.

Equal Opportunity/Affirmative Action/Veterans/Disability Employer.