Senior Administrative Associate

Title: Senior Administrative Associate

Employee Classification: Senior Administrative Assoc

Campus: University of North Texas

• Dallas

Division: DAL-Academic Aff & Stdnt Success

SubDivision-Department: DAL-UNT Dallas College of Law

Department: DAL-College of Law-517000

Job Location: Downtown Dallas

Salary: Commensurate with experience

FTE: 1.0

Retirement Eligibility: TRS Eligible

About Us

• Values Overview:

Welcome to the University of North Texas System. The UNT System includes the University of North Texas in Denton and Frisco, the University of North Texas at Dallas and UNT Dallas College of Law, and the University of North Texas Health Science Center at Fort Worth. We are the only university system based exclusively in the robust Dallas-Fort Worth region. We are growing with the North Texas region, employing more than 14,000 employees, educating a record 49,000+ students across our system, and awarding nearly 12,000 degrees each year.

We are one team comprised of individuals who are committed to excellence, curiosity and innovation. We are transforming lives and creating economic opportunity through education. We champion a people-first values-based culture where We Care about each other and those we serve. We believe that we are Better Together because we foster an inclusive environment of respect, belonging, and access for all. We demonstrate Courageous Integrity through setting exceptional standards and acting in the best interest of our communities. We are encouraged to Be Curious about opportunities for learning, creating, discovering, and innovating, and are encouraged to learn from failure. Show Your Fire by joining our team and exhibiting your passion and pride in your work as part of our UNT System team.

Learn more about the UNT System and how we live our values at www.UNTSystem.edu.

Department Summary

The UNT Dallas College of Law is a Fully-Approved ABA public law school in downtown Dallas with a full-time day division and a part-time evening division. The College of Law's goals are: (1) widening access to legal education for those who could be superb legal professionals but who cannot realistically access a legal education given factors including location, cost, and the current role of the LSAT in admission to and financing of law school; (2) providing an educational program focused on excellence in developing practice-related competencies, through a curriculum mapped to those competencies and using best instructional practices, including multiple formative and summative assessment throughout, engaged class design, and a spectrum of experiential education; (3) creating opportunity for our students by keeping tuition and debt low and producing graduates with high value and ability in multiple segments of the market for legal services; (4) becoming a national leader in advancing understanding of best legal education practices, of professional formation, and of the relationship between legal education and the evolving practice and business of law; (5) improving access to justice for underserved legal needs; and (6) serving as a valuable partner in civic engagement with the City of Dallas and the North Texas region.

This position is responsible for receptionist duties which includes welcoming and directing visitors (e.g. students, faculty, staff, attorneys and judges, donors, university officials, elected officials, and others) by greeting them in person or on the telephone, and for answering or referring inquiries. Responsible for routine administrative support that may include inventory, developing/creating correspondence, account reconciliation, event scheduling, purchasing, data collection, meeting logistics, payroll, and travel vouchers. Position duties require some independent judgment and decision-making; resolves routine questions where problems have occurred before and their solutions generally are familiar; and refers more complex issues to higher levels.

Position Overview

The Office of the Dean Senior Administrative Associate is the first point of contact for all UNT Dallas College of Law Deans Office visitors and guests. The Senior Administrative Associate is responsible for providing secretarial, clerical, and administrative support in order to ensure that customer service is provided in an effective and efficient manner.

Minimum Qualifications

High School diploma/GED equivalent three (3) years of general office or clerical experience; or any equivalent combination of education, training, and experience.

Knowledge, Skills and Abilities

• Basic MS Office skills.

• Ability to problem solve and make decisions.

• Ability to effectively communicate.

• Knowledge of policies, practices, procedures, and terminology of assigned function.

• Skill in composing routine letters and preparing reports.

• Skill in recording and compiling material for reports.

Preferred Qualifications

The preferred candidate will possess the following additional qualifications:

• Bachelors Degree in related field and 3 years of progressively responsible office administration experience

• Knowledge of Canvas

• Knowledge of Examsoft

• Considerable knowledge of university policies and procedures related to functional area (or ability to rapidly assimilate)

• Strong problem solving skills

• Ability to communicate effectively with diverse populations verbally and in writing

• Ability to develop and maintain effective working relationships

• Ability to work independently

• Knowledge of safety and security precautions appropriate to work performed

Required License/Registration/Certifications

N/A

Job Duties:

• Reports to the Business Operations Manager, and oversees administrative operations in the Office of the Dean.

• Promptly completes assignments and keeps calendars for Associate Dean of Academic Affairs.

• Assists the Associate Dean with preparing lecture materials, reports, and responses to official inquiries from internal and external constituencies

• Serves as personal assistant to the Office of the Dean, maintaining calendar, appointments, correspondence and files.

• Organizes meetings and assists with special event logistics including room assignment; announcement, invitation, handout preparation and distribution; catering and logistical arrangements

• Orders, monitors and maintains adequate levels of office supplies and administrative materials; makes other purchases as needed.

• Assists with the planning and execution of College of Law special events.

• Responsible for the College of Law main phone line

• Understands and follows rules regarding principles of confidentiality relating to all office and student matters.

• Perform related duties as required.

Work Schedule:

8:30 a.m.

• 5:30 p.m.- Flexibility coverage on evenings and weekends, as assigned.

Driving University Vehicle:

No

Security Sensitive:

This is a Security Sensitive Position.

Special Instructions:

N/A

Benefits:

For information regarding our Benefits, click here.

EEO Statement:

The University of North Texas System is firmly committed to equal opportunity and does not permit -- and takes actions to prevent -- discrimination, harassment (including sexual violence) and retaliation on the basis of race, color, religion, national origin, sex, sexual orientation, gender identity or expression, age, disability, genetic information, or veteran status in its application and admission processes, educational programs and activities, facilities and employment practices. The University of North Texas System immediately investigates complaints of discrimination and takes remedial action when appropriate. The University of North Texas System also takes actions to prevent retaliation against individuals who oppose any form of harassment or discriminatory practice, file a charge or report, or testify, assist or participate in an investigative proceeding or hearing.