Senior Administrative Associate

Position Information

Vacancy Number: S-01135 Position Title: Senior Administrative Associate Classification Title: Department: Global Initiatives Employment Type: Full-Time Duties and Responsibilities:

• Code, tabulate, and assemble fiscal, statistical, budget, and related data; collect and post information into computer or manual filing system; process travel vouchers, vendor vouchers, purchase orders, and invoices; follow acceptable/standard bookkeeping procedures; collect fees and maintain collection records; maintain department records/accounts.

• Proofread documents/written materials.

• Process and maintain international student health insurance every semester.

• Function as the first point of contact within the Office of Global Initiatives to: receive office visitors and/or telephone calls; answer routine questions; screen calls/callers; take messages and/or refer to appropriate personnel; pick up, sort, and deliver mail.

• Draft Good Standing and invitation letters for current students and alums.

• Use of departmental computer systems and Banner Financial systems, and enter and manage data accordingly; operate office machines (e.g., copier, scanner, fax, calculator, personal computer, typewriter).

• Maintain and order supplies.

• Archives all admission documents after the I-20/ DS2019 is mailed/shipped.

• Process student applications; enter data accurately into appropriate student data management systems.

• Assists in completing office projects, i.e., maintaining OGI websites and social media platforms, representing OGI at University events, Orientation, etc.

Knowledge, Skills, and Abilities:

• Knowledge of basic word processing and spreadsheet software and the ability to operate standard PC/PC software applications

• Knowledge of integrated student information systems, i.e. Banner and data management systems

• Knowledge of record-keeping procedures and FERPA

• Knowledge of applicable university policies and procedures

• Very strong customer service skills

• Positive interpersonal skills; good oral and written communication skills

• Ability to perform basic mathematical computations

• Ability to review materials and identify discrepancies or mistakes (i.e., proofreading)

• Ability to respond to several demands at one time

• Ability to maintain records

• Ability to coordinate the work of others (students assistant)

• Ability to provide information and assistance to assigned staff and customers

• Ability to comfortably interact with and assist students, visitors, and faculty of other ethnicities and cultures whose first language is not English

Minimum Qualifications:

High school diploma or equivalent and three (3) years of general office experience is required. Specific records and Banner experience is desired. Additional relevant education may be substituted for experience requirement.

Job Open Date: 04/26/2024 This posting will remain open until closed: Yes Job Close Date: Salary Band: Special Instructions to Applicants:

Auburn University at Montgomery reserves the right once interviewing has begun to stop accepting applications.

About the University/College

Located in Alabama's vibrant state capital, Auburn University at Montgomery is a fast-growing university on the rise. Don't just take our word for it: The Princeton Review rates us as one of the best colleges in the Southeast, while U.S. News & World Report recently ranked us No. 22 among regional universities in the South for the quality of undergraduate teaching and 38th among all public institutions in the region.

Auburn University at Montgomery is an equal opportunity employer committed to excellence through diversity; therefore, we encourage applications from historically underrepresented groups, veterans, and individuals with disabilities.

Quick Link https://www.jobs.aum.edu/postings/6730 Position Profile Link

Applicant Documents

Required Documents

• Cover Letter

• Resume

• Professional Reference Sheet