Senior Administrative Assistant

Voya Atlanta , GA 30301

Posted 6 months ago

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Voya Investment Management (Voya IM) is the asset management business of Voya Financial, a Fortune 500 company with over 6,000 employees seeking to help clients plan, invest and protect their savings. As of September 30, 2018, Voya IM manages approximately $212 billion* in assets across Fixed Income, Senior Loans, Equities, Multi-Asset Strategies & Solutions, Private Equity, and Real Assets. Drawing on over 40 years of experience and the expertise of 250+ investment professionals, Voya IM's capabilities span traditional products and solutions as well as those that cannot be easily replicated by an index.

Voya IM's award-winning culture is deeply rooted in a client-centric approach to helping investors meet their goals from insurance companies, corporate and public pension funds, sovereign wealth funds, endowments and foundations, and consultants to intermediaries, and individual investors. Reliability is why our clients hire us and it is why they trust us to navigate the path ahead.

Summary

Enhance the effectiveness of the Real Estate Finance Group by performing a wide range of administrative, project support, and general support duties in a fast-paced, ever-changing environment. You will be proactive, flexible, motivated and interested in becoming a valuable member of a successful team.

Key Responsibilities

  • Process, handle, and reconcile T&E expenses to ensure accurate and timely expense reporting.

  • Coordinate business travel arrangements

  • Proactively monitor travel for other senior leaders and arrange meetings when in the same site.

  • Monitor travel situations and make alternative arrangements in response to unforeseen changes (e.g., inclement weather, flight cancellations, last minute changes, etc.).

  • Maintain and coordinate schedules and calendars.

  • Organize and make meeting arrangements for the team along with disseminating discussion materials in advance of meetings.

  • Anticipate needs and/or next steps on current and upcoming projects including maintaining an up to date project list.

  • Develop and maintain periodic reports for management and meetings as requested.

  • Work with a high degree of autonomy and responsibility.

  • Provide administrative support for the department staff.

  • Initiate and/or assist in organizing and planning special projects or events.

  • Assist in the creation and review of materials prior to publication for consistency, clarity and presentation.

  • Participate and/or lead in special projects and perform other duties as assigned.

  • Collect data and draft reports to periodically advise senior management.

  • Focus continually on process improvements and automation.

  • Responsible for understanding and complying with firm policies and procedures while performing the role outlined above.

Qualifications

  • College degree or equivalent work experience.

  • Minimum 3-5 years administrative support experience preferably in real estate or financial institution.

  • Strong computer proficiency in Microsoft Outlook, Word, Excel, and PowerPoint, Adobe Professional.

  • Experience with Workday and Concur a plus.

  • Excellent organizational skills with attention to detail.

  • Strong written and verbal communication skills.

  • Teamwork and interpersonal skills.

Critical Skills

At Voya, we have identified the following critical skills which are key to success in our culture:

  • Customer Focused: Passionate drive to delight our customers and offer unique solutions that deliver on their expectations.

  • Critical Thinking: Thoughtful process of analyzing data and problem solving data to reach a well-reasoned solution.

  • Team Mentality: Partnering effectively to drive our culture and execute on our common goals.

  • Business Acumen: Appreciation and understanding of the financial services industry in order to make sound business decisions.

  • Learning Agility: Openness to new ways of thinking and acquiring new skills to retain a competitive advantage.

Learn more about Critical Skills.


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Senior Administrative Assistant

Voya