University Of New Hampshire-Main Campus Keene , NH 03435
Posted 7 days ago
Position Details
Summary
Operating Title Senior Administrative Assistant Long Classification Title Senior Administrative Assistant Campus Location Keene Department KSC AVP Student Engagement Summary of Position
Keene State College invites applications for a Senior Administrative Assistant to provide highly responsible administrative, operational, and budget management support to the Associate Vice President of Student Engagement. This is a full-time, year-round postion complemented by a generous benefits package.
The successful candiate will provide comprehensive customer service, work to provide continuous improvement to office functions, use independent judgement, and have a thorough knowledge of the operations and policies of Student Engagement functions.
Acceptable minimum level of education HS or equivalent Acceptable minimum years of experience 3-5 years Additional Job Information
Applicants should be prepared to upload the following documents when applying online:
Letter of application
Resume
Contact information for references
Application Deadline: Review of applications to begin immediately and will continue until the position is filled or otherwise closed at the College's discretion.
Posting Number PS4706FY24 Other minimum qualifications
High school diploma or equivalent with four years of related experience involving duties of increasing responsibility requiring discretion and independent judgment, or Associate's Degree and two years of related experience, or a combination of higher education and related experience equal to four years.
Proven ability to make independent decisions, determine appropriate next steps, and minimize risk
Demonstrated ability to multi-task within a fast-paced office setting
Comprehensive computer skills including experience with Microsoft Office suite, spreadsheet and database management, and various software applications
Effective written, verbal, and interpersonal communication skills
Demonstrated ability to process financial transactions, maintain budget reports, and provide accurate recordkeeping
Demonstrated ability to manage time and prioritize work
Ability to handle sensitive and confidential matters (both in office and externally) in a professional manner
Ability to represent the Associate Vice President of Student Engagement and associated departments professionally to all constituents
Ability to establish and maintain effective working relationships with students, staff, faculty, and the general public
Demonstrated understanding of the principles of diversity, equity, inclusion, and justice
Additional Preferred Qualifications
Bachelor's degree
Additional years of related experience, training or educaton
Experience in a college/university environment
Office management experience
Advanced bookkeeping and computer skills
Additionally, the College has identified desirable qualifications that support ourcommitment to creating and maintaining a diverse campus community including theability to speak a second language or to bring a multicultural perspective to the campus.
Salary Information
Salary is commensurate with experience, complemented by a comprehensive benefits package which includes medical, dental, retirement, tuition, and paid time off. This position is part of the Keene State College Administrative Staff Association (KSCASA).
Quicklink for Posting https://jobs.usnh.edu/postings/61705 Percent Time Information (FTE) 1.0 Grade 12 EEO Statement
The University System of New Hampshire is an Equal Opportunity/Equal Access/Affirmative Action employer. The University System is committed to creating an environment that values and supports diversity and inclusiveness across our campus communities and encourages applications from qualified individuals who will help us achieve this mission. The University System prohibits discrimination on the basis of race, color, religion, sex, age, national origin, sexual orientation, gender identity or expression, disability, genetic information, veteran status, or marital status.
Institution Information
Keene State College is located in the scenic Monadnock region of Southwest New Hampshire, and is an affiliate of the University System of New Hampshire. Located approximately 2 hours from Boston or Hartford CT, and 4 hours from New York City, the region contains many opportunities to enjoy outdoor recreation, cultural events, and a strong sense of community. To learn more about Keene State College, the University System of New Hampshire, and the Keene community, please
visit:https://www.keene.edu, https://www.usnh.edu/ or https://www .ci.keene.nh.us.
Posting Details
Posting Date 06/27/2024 Open Until Filled Yes Closing Date Posting Open to Internal Candidates Only? No Interested Internal Candidates Exist? No Job Category Hourly Staff (Non-Exempt) Appointment Type Regular If TERM position provide projected end date Equipment/Instruments
Computer, multi-function printer, copier, scanner, fax machine, telephone
Drivers License and Physical Requirements. Please check all items that apply. None applicable
Duties / Responsibilities
Job Duties
Duty/Responsibility
Provide administrative and operational support for the Associate Vice President of Student Engagement (AVPSE)
Support the AVPSE with routine operational and administrative details by managing, organizing, prioritizing, completing, and/or delegating work and making decisions on behalf of AVPSE when appropriate and within established guidelines and policy.
Maintain calendar, schedule meetings, prioritize key meetings and prepare meeting materials for AVPSE. Attend meetings and take notes as appropriate.
Compose and prepare complex correspondence and other documents such as agendas, meeting minutes, materials for presentation, proposals, and reports for approval and/or distribution.
Plan and facilitate Student Engagement events including retreats, workshops, and professional development opportunities.
Assist with the collection, management, analysis, and reporting of data from all Student Engagement departments.
Utilize computer applications and databases including the Microsoft Office Suite of products, Colleague Student Information System (SIS), Banner/Ushop procurement system, Kronos, Webi, other systems and software related to Student Engagement functions. Responsible for completeness, accuracy, and professional preparation of materials.
Establish and manage complex electronic and hard copy filing systems by receiving, sorting, and distributing documents for office requirements, updating files and records, and retrieving and storing files as needed.
Maintain confidentiality in communicating sensitive information and in handling confidential materials such as student records and departmental files.
Interview, hire, train, and direct student employees and/or other staff, as assigned, including advising on new procedures, coordinating information, and shifting work to accommodate workload needs.
Duty/Responsibility
Serve as the financial processor for the Office of the Associate Vice President of Student Engagement (AVPSE).
Process all financial transactions for the AVPSE
Serve as back-up financial processor for other administrative staff within Student Engagement departments
Maintain budget records, monitor expenses of the Office and all Student Engagement departments and provide regular reporting to AVPSE, producing financial reports and summaries.
Coordinate as needed with the KSC Finance team and USNH Procurement.
Duty/Responsibility
Serve as the primary point of contact for the Office of the Associate Vice President of Student Engagement (AVPSE) and provide a welcoming, accessible, and professional environment for office visitors.
Manage office flow including screening and referring callers, taking messages, handling concerns and complaints according to established procedures and with necessary discretion
Summarize the content of incoming materials, specially gathered information or meeting results to assist AVPSE in identifying important issues. In AVPSE's absence, ensure requests for action or information are relayed to the appropriate person(s).
Maintain inventory, supplies, and equipment for the office and in support of Student Engagement functions, and coordinate with Facilities Services as needed
Supplemental Questions
University Of New Hampshire-Main Campus