New York Life Insurance Company is the largest mutual life insurance company in the United States. Founded in 1845 and headquartered in New York City, New York Life reported 2017 operating earnings of $2.06 billion. Total assets under management at year end 2017, with affiliates, totaled $586 billion.
New York Life holds the highest possible financial strength ratings currently awarded to any life insurer from all four of the major ratings agencies: A.M. Best, A++; Fitch AAA; Moody's Aaa; Standard & Poor's AA+ (Source: Individual independent rating agency commentary as of 8/1/17).
Financial strength, integrity and humanitythe values upon which New York Life was foundedhave guided the company's decisions and actions for over 170 years.
This Senior Administrative Assistant position will support two Vice Presidents within the Retail Life department.
The ideal candidate must have excellent verbal and written communication skills, strong attention to detail, be flexible as priorities change, and be able to handle highly confidential information. The qualified candidate will have significant responsibility in acting on behalf of the executives he/she supports, must be able to work independently, and interact and partner effectively with Senior Executives, their assistants, and employees at all levels of the organization.
RESPONSIBILITIES INCLUDE, BUT ARE NOT BE LIMITED TO:
Manage calendar and daily priorities for executives, including heavy calendar/meetings coordination
Handle all aspects of administrative support in a timely and professional manner
Handle travel arrangements and travel expense reports
Handle, direct and screen telephone inquiries and meeting requests
Plan and coordinate meetings, conferences, and conference calls (both on-site and off-site), with high attention to detail and follow-up
Coordinate all meeting materials for executives
Prioritize and maintain filing system for mail and messages
Print and scan documents as requested by the executives
Maintain supplies and handle other administrative duties as assigned
Greet executives' guests and escort them to and from meetings
Create, review and/or revise memos, letters, presentations and reports on behalf of executives
Provide back-up administrative support for other administrative assistants within Retail Life and Marketing to ensure coverage during business hours
5 years administrative experience supporting a senior level executive in a corporate environment
Bachelor's Degree preferred
Detail oriented with strong follow-up and organizational skills
Motivated, self-starter who can anticipate and proactively address issues
Ability to multi-task and set priorities; flexibility in a fast-paced corporate environment
High level of professionalism with strong interpersonal skills
Demonstrates initiative, exercises good judgment and makes appropriate decisions
Excellent written and verbal communication skills
Team player who is collaborative and considers himself/herself a representative of the Retail Life department
Demonstrates solid problem-solving skills
Polished and professional always
Dependable and flexible, willing to respond to occasional high priority items after business hours
Ability to maintain confidentiality and accuracy of data
Proficiency with Microsoft Word, PowerPoint, and Outlook
This role is located at the New York City home office at 51 Madison Avenue, New York.
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New York Life