Senior Administrative Assistant

Thermo Fisher Scientific Inc. Fairport , NY 14450

Posted 6 days ago

Job Description:

When you are part of the team at Thermo Fisher Scientific, you will do important work, and you will be valued and recognized for your performance. With talented managers and inspiring coworkers to support you, you will find the resources and opportunities to make significant contributions to the world.

How will you make an impact?

What will you do?

  • Supports and manages the administrative functions for all areas within the responsibility including: Manufacturing & Production, Purchasing, Supply Chain/Warehouse/Distribution, Manufacturing Engineering, Customer Service, EHS, Facilities/Maintenance, Lean PPI, and Human Resources Department.

  • Able to handle and assist each manager with the required preparation and completion of various reports.

  • Directly assist management & reporting of MBR/QBR, SIOP, MOR and Operations Leadership meetings, processes input and reviews for multiple locations and departments reporting to management.

  • Prepares meeting materials and assists with the development of PowerPoint presentations for Quarterly Townhalls and weekly meetings

  • Generate, maintain and mange reports designed to provide analytical support to supporting leadership teams

  • On a day-to-day basis responsible for maintaining schedules, vacation records, arranging meetings, conference calls & travel, along with processing expense reports for all those reporting to leadership team.

  • Must be able to work independently and handle large scaled tasks/projects with a high degree of skill and accuracy while meeting deadlines.

  • Individual needs to be self-motivated, be flexible in their work schedule in order to assist management with new projects as required.

  • Must fully embrace the 4 I's of the organization, uses lean/best practices in performing the job, be dependable, act as a role-model leader having a strong work ethic ensure that all tasks are completed in a timely fashion and accurately.

  • Coordinates all the on-boarding of new hires with the hiring department, IT/IS and HR.

  • Site editor for iConnect a Sharepoint company site. Must be able to develop/create various company newsletters, articles or company-wide communications. Is directly responsible for regular website content & updates to maintain Rochester iConnect homepages and able to assist others as needed.

  • Maintains document retention files

  • Partners with corporate and administrative professionals in order to manage competing needs.

  • Performs general office duties: maintains files, orders supplies and ensures the workflow of the office runs smoothly.

  • Ability to juggle multiple projects with superb accuracy

  • Assist, create and maintain employee engagement items such as events and wellness items

  • Other responsibilities as assigned

How will you get here?


  • Fully proficient in all Microsoft Office software: (Outlook, Word, Excel, PowerPoint, Visio & Project Management) and Share Point.

  • Previous secretarial experience required. Strong preference for 4+ years.

  • Strong preference for an Associate degree, preferably in a business or technical field.

Professional Characteristics:

  • The ability to manage multiple staff and work on multiple projects simultaneously

  • Requires strong communication skills, both verbal and written, organizational skills, both analytical and problem solving, and the ability to work with confidential documents

  • Ability to manage multiple tasks and achieve deadlines under pressure

  • Strong business sense; ability to understand the needs of the business and respond accordingly.

  • Ability to identify improvements and pro-actively take action.

  • Ability to work with minimal direction and make quality decisions.

  • Strong administrative skills.

  • Exceptional customer service skills, over the phone and in person with our customers and internal departments

  • Strong sense of urgency and problem-solving skills

  • Excellent written and verbal skills required.

  • Strong organizational, analytical and administrative skills

  • Able to handle confidential material in a professional manner

What Thermo Fisher Offers to Employees:

  • Medical, Dental, and Vision benefits effective on first day of employment

  • Paid Time Off

  • Eligible to accrue up to 3 weeks of Paid Time Off (PTO), pro-rated based on start date
  • Paid Holidays
  • 401(K) Retirement Plan
  • Company Matching Contribution up to 6%

Thermo Fisher Scientific Inc. (NYSE: TMO) is the world leader in serving science, with revenues of nearly $25 billion and approximately 75,000 employees globally. Our mission is to enable our customers to make the world healthier, cleaner and safer.

We help our customers accelerate life sciences research, solve complex analytical challenges, improve patient diagnostics, deliver medicines to market and increase laboratory productivity. Through our premier brands

  • Thermo Scientific, Applied Biosystems, Invitrogen, Fisher Scientific and Unity Lab Services - we offer an unmatched combination of innovative technologies, purchasing convenience and comprehensive services.
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Senior Administrative Assistant

Thermo Fisher Scientific Inc.