Senior Administrative Assistant - Talent Acquisition

About this role:

Wells Fargo is seeking a Senior Administrative Assistant

This individual will also support projects and other critical business information and serve as a trusted partner to deliver against business priorities.

This individual will have a high level of motivation, demonstrated ability to be proactive and adaptable to change. Also, the ability to prioritize work, meet deadlines, and achieve goals in a dynamic and complex environment

In this role, you will:

• Strategic calendar management - independently and proactively manage all aspects of schedules and make decisions on priority on their behalf. Respond to invitation and requests while negotiating with others to find the best date/time options.

• Meeting management - Coordinate and schedule all local and global meetings, while also prioritizing and managing meeting conflicts. Attend meetings and facilitate communications on behalf of the executive to the department or team. Ensure information and supporting documentation for meetings are prepared and distributed. Complete minute taking and communicate identified actions from meetings.

• Draft review and send communication on behalf of company executive(s)

• Manage and book all travel arrangements and create executive travel itinerary.

• Prepare, reconcile, and track all expense reports.

• Assist and complete all onboarding tasks for new leaders.

• Support related facilities management tasks and activities

• Assist with creation/modifications of presentations, spreadsheets, and other various documents.

• Maintain professionalism and strict confidentiality with all materials, and exercise discretion when appropriate.

• Organize team communications and planning of team events, both internally and offsite.

• Support ad-hoc projects and business initiatives

Required Qualifications:

• 4+ years of Administrative Support experience, or equivalent demonstrated through one or a combination of the following: work experience, training, military experience, education

Desired Qualifications:

• Administrative experience, supporting senior level leaders/executives within a large, global organization

• Calendar management experience, managing changing travel itineraries and accurately manage expense reimbursement

• Experience consulting and partnering with business executives, leadership, human resource partners and peers

• Customer service focus with the ability to respond to requests in a timely manner

• Experience identifying and implementing process efficiencies in order to improve the overall effectiveness of the team

• Experience preparing presentations, managing data, and reporting projects

• Experience with Workday, ServiceNow and SharePoint

• Strong proficiency in Microsoft Office (Outlook, Word, Excel, and PowerPoint).

• Excellent verbal, written, and interpersonal communication skills

Job Expectations:

• This position will require onsite presence in a hybrid model

• This position is not eligible for Visa sponsorship.

• Required locations listed below. Relocation assistance is not available for this position

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Posting End Date:

1 Jul 2024

• Job posting may come down early due to volume of applicants.

We Value Diversity

At Wells Fargo, we believe in diversity, equity and inclusion in the workplace; accordingly, we welcome applications for employment from all qualified candidates, regardless of race, color, gender, national origin, religion, age, sexual orientation, gender identity, gender expression, genetic information, individuals with disabilities, pregnancy, marital status, status as a protected veteran or any other status protected by applicable law.

Employees support our focus on building strong customer relationships balanced with a strong risk mitigating and compliance-driven culture which firmly establishes those disciplines as critical to the success of our customers and company. They are accountable for execution of all applicable risk programs (Credit, Market, Financial Crimes, Operational, Regulatory Compliance), which includes effectively following and adhering to applicable Wells Fargo policies and procedures, appropriately fulfilling risk and compliance obligations, timely and effective escalation and remediation of issues, and making sound risk decisions. There is emphasis on proactive monitoring, governance, risk identification and escalation, as well as making sound risk decisions commensurate with the business unit's risk appetite and all risk and compliance program requirements.

Candidates applying to job openings posted in US: All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, status as a protected veteran, or any other legally protected characteristic.

Candidates applying to job openings posted in Canada: Applications for employment are encouraged from all qualified candidates, including women, persons with disabilities, aboriginal peoples and visible minorities. Accommodation for applicants with disabilities is available upon request in connection with the recruitment process.

Applicants with Disabilities

To request a medical accommodation during the application or interview process, visit Disability Inclusion at Wells Fargo.

Drug and Alcohol Policy

Wells Fargo maintains a drug free workplace. Please see our Drug and Alcohol Policy to learn more.