Senior Administrative Assistant

Required Qualifications (as evidenced by an attached resume):

Bachelor's Degree (foreign equivalent or higher). Five (5) years of full-time experience in an office setting. Experience working with payroll and personnel records. Experience with software application programs including Microsoft Outlook, Word, Excel, and/or PowerPoint, Zoom, and/or Teams.

Preferred Qualifications:

Experience with the administrative aspects of grants at the institutional and federal levels. Experience with using Wolfmart, Concur Solutions, and/or Talent Management System (TMS). Experience with using reference programs such as EndNote.

Brief Description of Duties:

The Senior Administrative Assistant provides administrative support to the Directors of the Center for Healthy Aging. The selected candidate must be able to multi-task and have excellent organization and communication skills.

Duties:

• Support the Directors and grantees of the Center including travel arrangements and reimbursements, maintain busy calendars and meeting schedules.

• Perform secretarial and administrative functions in the Center. In addition, incumbents assist in the recruitment and training of staff; coordinate equipment, space, and other resources; compile budget data, and monitor expenditures; and assist in gathering and analyzing data for managerial decisions.

• Produce and maintain annual feedback and ROI surveys for all grants.

• Assist with new grant applications, grant extensions, RO1 Supplements. Administer all Center grants.

• Maintain all Center recruits thro ugh Talent Management System (TMS).

• Other duties as assigned.

Special Notes:

The Research Foundation of SUNY is a private educational corporation. Employment is subject to the Research Foundation policies and procedures, sponsor guidelines and the availability of funding. FLSA Non Exempt position, eligible for the overtime provisions of the FLSA.

For this position, we are unable to sponsor candidates for work visas.

Resume/CV and cover letter should be included with the online application.

Stony Brook University is committed to excellence in diversity and the creation of an inclusive learning, and working environment. All qualified applicants will receive consideration for employment without regard to race, color, national origin, religion, sex, pregnancy, familial status, sexual orientation, gender identity or expression, age, disability, genetic information, veteran status and all other protected classes under federal or state laws.

If you need a disability-related accommodation, please call the university Office of Equity and Access (OEA) at (631) 632-6280 or visit OEA.

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SUNY Research Foundation: A Great Place to Work.

The starting salary range (or hiring range) to be offered for this position is noted below, it represents SBU's good faith and reasonable estimate of the range of possible compensation at the time of posting.

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