Senior Administrative Assistant

Job Posting

Important Recruitment Information for this vacancy:

Job Posting closes: 10/29/2024

Supporting Documents Uploaded By: 10/30/2024

Agency Information:

Kansas Department of Revenue

Financial and Document Management

Topeka, Kansas

www.ksrevenue.org

About the Position:

Who can apply: External (anyone can apply)

Classified/Unclassified Service: Unclassified

Full-Time/Part-Time: Full-Time

Regular/Temporary: Regular

Work Schedule: 7:30 AM - 4:00 PM; Monday

• Friday

Eligible to Receive Benefits: Yes

Veterans' Preference Eligible: Yes

Search Keywords: KDOR

Compensation:

Hourly Pay: $15.75 - $16.94; can vary depending on education, experience, and qualifications.

Employment Benefits:

• Comprehensive medical, prescription, dental, vision, and additional coverage

• Pre-tax savings accounts

• Sick & Vacation leave

• Work-Life Balance programs: military leave, jury leave, funeral leave

• 9 Paid State Holidays (designated by the Governor annually)

• Employee discounts with the STAR Program

• Retirement and deferred compensation programs

• Paid Parental Leave

• Employee Assistance Program

• On-the-job training programs

• Public Service Loan Forgiveness Program

Visit the Employee Benefits page for more information…

Position Summary:

This position is in the scanning unit of Channel Management, responsible for scanning paper documents converting them to images that feed into Channel's Fairfax system. Extensive knowledge of tax forms is required to correctly identify over 20 different tax forms associated with 12 different tax types. Monitors scanning images stopping the batch if problems are identified. Prepares documents for shredding after they are processed out of Channel. Works daily delete log, pulling batches to rescan. Ensures proper maintenance of scanning equipment, daily cleaning and changing rollers and lenses as needed. Performs mail extraction duties, following established procedures. Prepares forms for scanning, ensuring similar forms are batched together, forms are in the correct order, batch size is appropriate for the tax type. Reviews, corrects and performs data entry from paper tax forms scanned into the Fairfax software system. Prepares a daily inventory count of mail, forms, batching and scanning backlogs. Overtime may be required during tax season.

https://www.ksrevenue.gov/pd/K0239824.pdf

Qualifications:

Education: High school diploma or equivalent.

Minimum Qualifications: One year of experience in general office, clerical and administrative support work. Education may be substituted for experience as determined relevant by the agency.

Preferred Experience: Knowledge of Microsoft Office applications, experience working in a team environment, data entry and scanning experience. Computer skills preferred, Word, Excel, PowerPoint, in addition proofreading, attention to detail, and effective verbal and written communication skills a plus.

Post-Offer, Pre-employment Requirements: KBI and FBI fingerprint required due to access to Federal Tax Information files in KDOR systems.

Recruiter Contact Information:

• Email: KDOR_Recruitment@ks.gov

• Phone: (785) 296-3077

• Mailing Address: Kansas Department of Revenue, Office of Personnel Services, 109 SW 9th Street, Topeka, KS 66612

Job Application Process:

• First Sign in or register as a New User.

• Complete or update your contact information on the Careers> My Contact Information page.

*This information is included on all your job applications.

• Upload required documents listed below for the Careers> My Job Applications page.

• Start your draft job application, upload other required documents, and Submit when it is complete.

• Manage your draft and submitted applications on the Careers> My Job Applications page.

• Check your email and My Job Notifications for written communications from the Recruiter.

• Email - sent to the Preferred email on the My Contact Information page

• Notifications - view the Careers> My Job Notifications page

Helpful Resources at jobs.ks.gov: "How to Apply for a Job

• Instructions" and "How to Search for a Job

• Instructions"

Required Documents for this Application to be Complete:

Upload these on the Careers

• My Job Applications page:

• DD214 (if you are claiming Veteran's Preference)

Upload these on the Attachments step in your Job Application:

• Resume

• Cover Letter

Helpful Resources at jobs.ks.gov: "How, What, & Where do I Upload Documents"

How to Claim Veterans Preference

Veterans' Preference Eligible (VPE): Former military personnel or their spouse that have been verified as a "veteran"; under K.S.A. 73-201 will receive an interview if they meet the minimum competency factors of the position. The veterans' preference laws do not guarantee the veteran a job. Positions are filled with the best qualified candidate as determine by the hiring manager.

Learn more about claiming Veteran's Preference

How to Claim Disability Hiring Preference

Applicants that have physical, cognitive and/or mental disabilities may claim an employment preference when applying for positions. If they are qualified to meet the performance standards of the position, with or without a reaonable accommodation, they will receive an interview for the position. The preference does not guarantee an applicant the job, as positions are filled with the best qualified candidate as determined by the hiring manager.

Learn more about claiming Disability Hiring Preference

PLEASE NOTE: The documenation verifying a person's eligiility for use of this preference should not be sent along with other application materials to the hiring agency but should be sent directly to OPS. These documents should be sent either by fax to (785) 296-7712, scanned and emailed to Gustavo.Victoriano@ks.gov, or can be mailed/delivered in person to:

ATTN: Disability Hiring Preference Coordinator

Office of Personnel Services

Landon State Office Building

900 SW Jackson, Rm 401

Topeka, KS 66612

Equal Employment Opportunity

The State of Kansas is an Equal Opportunity Employer. We value diversity, equity, and inclusion as essential elements that create and foster a welcoming workplace. All qualified persons will be considered for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, political affiliation, disability or any other factor unrelated to the essential functions of the job.

If you wish to identify yourself as a qualified person with a disability under the Americans with Disabilities Act and would like to request an accommodation, please address the request to the agency recruiter.

Reasonable Accommodation Policy Statement: The Americans with Disabilities Act Amendments Act of 2008 ensures you the right to reasonable accommodations. A request for an accommodation will not affect your opportunities for employment with the State of Kansas. Arrangements will be made if you have a disability that requires an accommodation for completing an application form, interviewing or any other part of the employment process. It is your responsibility to make your needs known to the KDOR Recruitment Office at 785-296-3077.