Senior Administrative Assistant

Job Posting

Important Recruitment Information for this vacancy

• Job Posting closes: Friday July 5, 2024

• Required documents uploaded by: Monday, July 8, 2024

Agency Information: Ellsworth Correctional Facility, P.O. Box 107,Ellsworth, KS 67439-2321

About the Position

• Who can apply: Those who meet the minimum qualifications (External Posting)

• Classified/Unclassified Service: Unclassified

• Full-Time/Part-Time: Full-Time

• Regular/Temporary: Regular

• Work Schedule: Monday through Friday, 7:30 a.m. to 4:00 p.m.

• Eligible to Receive Benefits: Yes

• Veterans' Preference Eligible: Yes

Compensation: $34,444.80 - $48,484.80/ Annually

• Salary can vary depending upon education, experience, or qualifications.

Employment Benefits

• Comprehensive medical, mental, dental, vision, and additional coverage

• Sick & Vacation leave

• Work-Life Balance programs: parental leave, military leave, jury leave, funeral leave

• Paid State Holidays (designated by the Governor annually)

• Fitness Centers in select locations

• Employee discounts with the STAR Program

• Retirement and deferred compensation programs

Visit the Employee Benefits page for more information…

Position Summary & Responsibilities

Position Summary: The incumbent in this position will serve as the administrative support to the Classification Administrator and provide control and distribution of sensitive and confidential information entering and exiting the Classification Administrator's Office. Assists the Classification Administrator in his role as Transfer Coordinator for Ellsworth Correctional Facility (ECF), to include the arrangement of resident transfers between facilities and scheduling moves with the Kansas Department of Corrections (KDOC) Transportation Coordinator. Tracks and records resident payroll in the computer, including information from time sheets for Food Service residents assigned to the Kansas Correctional Industries (KCI) employment program. Enters pay raises after determining residents have been steadily employed for 120 days and after receiving approval from Unit Team. Answers questions from residents and staff concerning resident pay. Computes resident payroll in a timely manner and provides the Accounting Department with the necessary reports. Enters Offender Activities Reports (OAR) information into the computer daily (i.e. bunk moves, segregation moves, and job assignments). Completes count information and verifies with the Records Department to confirm number of residents in and out of the facility. Enters other miscellaneous data in the Offender Management Information System (OMIS) as necessary. Supervises, assigns, and evaluates the work of one Administrative Assistant. Interviews, hires, and supervises one Classification custodian, ensuring the Unit Team and Classification office areas are kept clean and safe for staff and residents.

Qualifications

• Education: High School Diploma or GED.

• Licensing & Certification: Must possess a valid Driver's License.

• Minimum Qualifications: One year of experience in general office, clerical, and administrative support work. Education may be substituted for experience as determined relevant by the agency.

• Preferred Qualifications: Knowledge of OMIS; operation of office equipment, personal computers, and communications systems; and ability to use basic word processing, spreadsheet, and database applications.

• Post-Offer, Pre-employment Requirements: Must pass a background test and drug screen.

Recruiter Contact Information

• Name: Sam Richmond

• Email: Samantha.Richmond@ks.gov

• Phone: 785.472.6295

• Mailing Address: P.O. Box 107, 1607 State Street, Ellsworth, KS 67439-0107

Job Application Process

• First Sign in or register as a New User.

• Complete or update your contact information on the Careers -- My Contact Information page.

*This information is included on all your job applications.

• Upload required documents listed below for the Careers -- My Job Applications page.

*This information is included on all your job applications.

• Start your draft job application, upload other required documents, and Submit when it is complete.

• Manage your draft and submitted applications on the Careers -- My Job Applications page.

• Check your email and My Job Notifications for written communications from the Recruiter.

• Email - sent to the Preferred email on the My Contact Information page

• Notifications - view the Careers -- My Job Notifications page

Helpful Resources at jobs.ks.gov: "How to Apply for a Job

• Instructions" and "How to Search for a Job

• Instructions"

Required Documents for this Application to be Complete

Upload these on the Careers

• My Job Applications page

• Transcripts

• DD214 (if you are claiming Veteran's Preference)

• Additional paperwork that is required for this position may be E-mailed to Samantha.Richmond@KS.gov

Upload these on the Attachments step in your Job Application

How to Claim Veterans Preference

Veterans' Preference Eligible (VPE): Former military personnel or their spouse that have been verified as a "veteran"; under K.S.A. 73-201 will receive an interview if they meet the minimum competency factors of the position. The veterans' preference laws do not guarantee the veteran a job. Positions are filled with the best qualified candidate as determined by the hiring manager.

Learn more about claiming Veteran's Preference

Equal Employment Opportunity

The State of Kansas is an Equal Opportunity Employer. We value diversity, equity, and inclusion as essential elements that create and foster a welcoming workplace. All qualified persons will be considered for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, political affiliation, disability or any other factor unrelated to the essential functions of the job.

If you wish to identify yourself as a qualified person with a disability under the Americans with Disabilities Act and would like to request an accommodation, please address the request to the agency recruiter.