Senior Administrative Assistant

Pennymac Westlake Village , CA 91361

Posted 5 months ago

Overview

Provides comprehensive office support to senior executives and their teams, including appointment scheduling, calendar maintenance, meeting coordination, travel arrangements, expense report administration and special projects, as needed. In some locations may be the site point of contact on administrative office responsibilities.

Job Description

  • Provide comprehensive administrative support to senior executives

  • Perform administrative functions including screening and directing calls, taking messages, managing correspondence and email distribution, creating, receiving and distributing Fed-ex packages, printing documents, photo copying, faxing, binding/assembling presentations books and meeting documents

  • Organize meetings including scheduling participants and meeting rooms, coordinating meeting logistics and travel arrangements

  • Prepare expense reports

  • Serve as a liaison to communicate with customers, employees, and other individuals to answer questions, disseminate or explain information and address complaints as needed

  • May support HR recruiting functions, including coordinating interviews, submitting background checks, assisting with offer letter details

  • May provide new hire support including ensuring systems access, parking, desk-top set up arrangements, badge access etc.

  • May assist with new hire orientation, new hire documentation, new hire badges, and other new hire related tasks

  • Process and manage company forms and paperwork

  • Partner with Corporate facilities on space planning and implementation activities

  • Manage the requisition of service calls to maintain copiers, printers and other office equipment and partner with facilities for building issues and needs. Create requisitions for furniture, walls, computers, etc.

  • Directly manage and oversee the resolution of facilities issues through applicable vendors:

  • Ensure appropriate supplies are ordered such as break room supplies, beverages, ice machines, vending machines, etc.

  • Oversee and ensure admin projects are appropriately resourced

  • Perform other related duties as required and assigned

  • Demonstrate behaviors which are aligned with the organization's desired culture and values

Ideal Candidate will have the following:

  • Must be discreet and maintain confidentiality of sensitive documents and other matters that one might see or encounter

  • Must be highly proficient in Excel and Word

  • Must be a team player with strong attention to detail and able to work independently

  • Proven track record at delivering timely and accurate information in a fast-paced environment

  • Excellent critical thinking, problem solving, mathematical skills and sound judgment

  • Financial Services and, if possible, mortgage industry experience preferred

  • Strong business acumen and ability to interface with executive management

Years of Experience:
5

Education:

High School Diploma/GED


icon no score

See how you match
to the job

Find your dream job anywhere
with the LiveCareer app.
Mobile App Icon
Download the
LiveCareer app and find
your dream job anywhere
App Store Icon Google Play Icon
lc_ad

Boost your job search productivity with our
free Chrome Extension!

lc_apply_tool GET EXTENSION

Similar Jobs

Want to see jobs matched to your resume? Upload One Now! Remove
Administrative Assistant

Accessory Power

Posted 7 days ago

VIEW JOBS 10/12/2019 12:00:00 AM 2020-01-10T00:00 <p>Accessory Power is a consumer electronics manufacturer dedicated to providing a diverse range of high quality products for over 30 years. With a superb understanding of the market, Accessory Power offers knowledgeable customer solutions, multi-lingual packaging and staff, offices and warehouses in US, Asia, and Europe, and an industry leading 3 Year Warranty on every product.</p><p>Consider joining our growing team at Accessory Power. We manufacture and market 4 emerging consumer electronics brands: GOgroove® | ENHANCE® | ReVIVE® | USA Gear® along with a handful of other lines and various accessory products. We're growing and we need your help. Learn more about our business and find our product at major eTailers and Retailers around the world.</p><p><br></p><p><strong>Basic Description:</strong></p><p>Working in a key administrative role within the Product Development team, the Administrative Assistant is charged with helping the team generate purchase orders, processing updates to our ERP system, tracking the product development process, generating regular reporting, communicating with overseas vendors, and communicating updates and resolutions within internal and external teams. Attention to detail and the ability to multi-task in various software tools are keys within this position to help bring our great products to markets around the world.</p><p><br><strong>Job Responsibilities:</strong><br></p><ul> <li>Become a trusted liaison by helping others communicate into the Product Development team. </li> <li>Build strong, collaborative relationships with our internal teams and with outside vendors alike.</li> <li>Generate purchase orders within our internal ERP and track the development while communicating deadlines to vendors.</li> <li>Help to ensure the team's on-time deliverables by tracking the development process, identifying red flags, and alerting stakeholders.</li> <li>Communicate issues with overseas team members across time zones using a comprehensive suite of communication tools such as email, phone, conferencing, online meeting, chat, and interactive project management tools.</li> <li>Make good decisions quickly based upon training, context, data, outside experience, wisdom and sound judgment.</li> <li>Navigate a variety of different technical order processing, project management, and content management systems.</li> <li>Build and maintain up-to-date reporting to communicate status of projects, identify problems, and improve processes.</li> <li>Assist in improving and scaling our evolving workflows.</li> </ul><p><strong>Requirements</strong></p><p><strong>Basic Requirements:</strong></p><ul> <li>Bachelors Degree with a business major or related field of study.</li> <li>Minium of 3 years of administrative experience or project management experience demonstrating a progressive work responsibility.</li> <li>Comfortable with change and challenge.</li> <li>Proven ability to work independently operating within process and procedure.</li> <li>High attention to detail including a proven ability to manage multiple competing priorities simultaneously.</li> <li>Technically savvy with a high level of interest and awareness in of the consumer electronics landscape.</li> <li>Ability to report daily to our Westlake Village, California offices and work irregular schedules required to communicate to our offices and partners overseas.</li> <li>Advanced knowledge of the Microsoft Office Suite and Skype video conferencing.</li> </ul><p><strong>Preferred Qualifications:</strong></p><ul> <li>Experience in the overseas manufacturing, sourcing, importing, engineering, design, development, and assembly of consumer electronic accessory products.</li> </ul><ul> <li>Advanced knowledge of Asana Project Management, Basecamp, Wrike, Microsoft Project, or similar project management tools.</li> <li>Ability to speak and write in Mandarin.</li> </ul><p><strong>Benefits</strong></p><p>Our staff works hard and plays hard too. We sponsor many fun activities such as on-site massage treatments, evening softball and basketball leagues, company outings and events, quarterly department lunches, and even an on-site fitness facility and weekly yoga classes. Accessory Power full time employees are entitled to a comprehensive benefits package including: Vacation, Paid Holidays, Health Care, and Free Dental &amp; Vision coverage.</p> Accessory Power Westlake Village CA

Senior Administrative Assistant

Pennymac