Senior Administrative Assistant

Pennymac Westlake Village , CA 91361

Posted 5 months ago


Provides comprehensive office support to senior executives and their teams, including appointment scheduling, calendar maintenance, meeting coordination, travel arrangements, expense report administration and special projects, as needed. In some locations may be the site point of contact on administrative office responsibilities.

Job Description

  • Provide comprehensive administrative support to senior executives

  • Perform administrative functions including screening and directing calls, taking messages, managing correspondence and email distribution, creating, receiving and distributing Fed-ex packages, printing documents, photo copying, faxing, binding/assembling presentations books and meeting documents

  • Organize meetings including scheduling participants and meeting rooms, coordinating meeting logistics and travel arrangements

  • Prepare expense reports

  • Serve as a liaison to communicate with customers, employees, and other individuals to answer questions, disseminate or explain information and address complaints as needed

  • May support HR recruiting functions, including coordinating interviews, submitting background checks, assisting with offer letter details

  • May provide new hire support including ensuring systems access, parking, desk-top set up arrangements, badge access etc.

  • May assist with new hire orientation, new hire documentation, new hire badges, and other new hire related tasks

  • Process and manage company forms and paperwork

  • Partner with Corporate facilities on space planning and implementation activities

  • Manage the requisition of service calls to maintain copiers, printers and other office equipment and partner with facilities for building issues and needs. Create requisitions for furniture, walls, computers, etc.

  • Directly manage and oversee the resolution of facilities issues through applicable vendors:

  • Ensure appropriate supplies are ordered such as break room supplies, beverages, ice machines, vending machines, etc.

  • Oversee and ensure admin projects are appropriately resourced

  • Perform other related duties as required and assigned

  • Demonstrate behaviors which are aligned with the organization's desired culture and values

Ideal Candidate will have the following:

  • Must be discreet and maintain confidentiality of sensitive documents and other matters that one might see or encounter

  • Must be highly proficient in Excel and Word

  • Must be a team player with strong attention to detail and able to work independently

  • Proven track record at delivering timely and accurate information in a fast-paced environment

  • Excellent critical thinking, problem solving, mathematical skills and sound judgment

  • Financial Services and, if possible, mortgage industry experience preferred

  • Strong business acumen and ability to interface with executive management

Years of Experience:


High School Diploma/GED

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Senior Administrative Assistant