Sr Administrative Assistant, Proposals
Who you are .
You are a professional that enjoys supporting executive and staff members to ensure success of your team as well as the entire organization. You use the utmost discretion with confidential matters and you are a trusted resource within your team.
You are multi-talented with solid skills with Microsoft Office Products, databases and other software applications. You are known for your excellent communication and organizational skills. You enjoy working within a team environment and can handle deadlines with a calm demeanor.
Your next challenge
As a Senior Administrative Assistant for the Proposals team, you will provide high-level administrative support to our VP, Proposals and other members of the team. An example of some of your responsibilities includes:
Coordinating and scheduling meetings with executives, staff, and business partners
Monitor and respond to emails and other correspondence as directed; open, read and act upon incoming mail as directed
Prepare a variety of presentations and reporting using PowerPoint, Excel and Word
Assist in coordinating team requests for PTO as well as the team calendar
Write correspondence and other materials for external and internal distribution
Arrange conference calls; prepare agendas and materials for meetings
Attend in-office meetings as appropriate, prepare minutes and follow-up as needed
Coordinate travel arrangements and prepare itineraries for the VP Proposals; coordinate other travel as needed
Strong commitment to providing outstanding support services to executive and team members
Use high-level of discretion when handling confidential information
Excellent writing skills and ability to pay close attention to detail
Excellent organizational and multi-tasking skills
Experience with calendaring and expense reporting
Advanced skills with MS Office including Word, Excel, Outlook, PowerPoint
Ability to quickly shift priorities in supporting the executive
Traits for success
Demonstrated ability to work effectively with a wide range of individuals
Excellent listening skills and a commitment to communicate clearly, completely, and in a timely manner
Ability to organize time effectively, determine priorities and move work forward
Ability to assess the effectiveness of processes and procedures and recommend improvements
Proven ability to handle sensitive and/or confidential information
Education and experience
Bachelors degree preferred; equivalent combinations of experience and education in lieu of a degree will be considered
Minimum three years of experience supporting an executive, director or team required
Proficiency with MS Office products; experience with SharePoint and Office 360 a plus
What we can offer you .
At NWEA we not only offer a competitive base salary, we offer a 15% contribution of eligible employees base salary to a defined contribution 403(b) retirement savings plan; career development opportunities; an awesome work culture and environment; we also offer industry leading benefits and perks that are focused on supporting our employees holistic wellbeing. To learn more about what we can offer more, click here.
About the Partner Accounts, Proposals team .
NWEAs Partner Accounts department is comprised of over 125 professionals whose mission is to reach state and local education agencies with our products and services. Structured in strategic teams, the Partner Accounts group is comprised of several teams including Major Accounts, Standard Accounts, State & Federal government accounts, National accounts, International Accounts, Specialty accounts, Sales operations, Proposals team and Program Management. This role joins the Proposals team and supports the VP, Proposals.
About us .
NWEA is a research-based, not-for-profit organization that supports students and educators worldwide by creating assessment solutions that precisely measure growth and proficiency and provide insights to help tailor instruction. For 40 years, NWEA has developed innovative pre-K 12 assessments, including our flagship interim assessment, MAP Growth ; our progress monitoring and skills mastery tool, MAP Skills ; and our reading fluency and comprehension assessment, MAP Reading Fluency . Educators trust our professional learning offerings to accelerate student learning and our research to support assessment validity and data interpretation. Our tools are trusted by educators in more than 9,500 schools, districts, and education agencies in 145 countries
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