Senior Administrative Assistant - Miami Development Office

Marriott International Plantation , FL 33388

Posted 5 months ago

Marriott International is the world's largest hotel company, with more brands, more hotels and more opportunities for associates to grow and succeed. We believe a great career is a journey of discovery and exploration. So, we ask, where will your journey take you?


Business Context: The addition of new hotels is one of the principal driversof Marriott International's earnings growth and an important element inprogressing the product quality, distribution power and brand equity ofMarriott's Lodging System. The company's unit growth strategy focuses primarilyon acquisition of management contracts and licensing of our hotel brands tothird party owner-operators under franchise agreements. The Development division perform a central,critical role in identifying, generating and structuring deals and successfullyclosing on opportunities for new hotels, and building win-win relationshipswith new and existing hotel owners and franchisees.

Nature of Work: Assistantto the CDO for the CALA region while also supporting an office of 15 employees.Work will involve calendar management, handling highly confidential, sensitivematerial and communicating with owners/investors. Many decisions have ameasurable impact on the department/division. Often the incumbent will beresponsible for interpreting internal policies and procedures and will be aresource to others in the office.

Profile: Comfortablewith office management and administrative routines while also respondingpositively to sudden change, ambiguity and pressure in a demanding andunpredictable environment. Performs wellunder pressure, quick to "jump" into action to make things happen and solveproblems in a calm proactive manner. Attention to detail, excellentorganizational skills and comfortable working in a team and independently.


  • Manages calendar activities for CDO. Coordinatingtravel and trip agendas while evaluating alternatives and making decisionsregarding pricing and logistical issues.

  • Provides planning and/or administrativesupport for regional conferences, meetings, projects, and team events.

  • Organizing meetings, including but notlimited to transportation arrangements, negotiating meeting rental space,preparing agendas and coordinating catering needs.

  • Composes all types of correspondence ordocuments that may be directed toward outside owners or senior level executives,in both English and Spanish.

  • Responsible for processing items suchas expense reports, accounts payable, payroll, and maintaining confidential personneldata secure. May identify areas wherenew administrative policies and procedures may be necessary within adepartment. The incumbent will initiatethe project to develop the new policy or procedure

  • Handles office procurement of suppliesand equipment, arranges employee trainings and all team building activities.

  • Researches questions and problemsregarding departmental or administrative policies, procedures, information orservices, including questions, which are complex in nature. Research typically requires obtaining datafrom multiple sources. May haveresponsibility for a specific departmental process/system, which entailsresearch, and analytical responsibilities.

  • Reconciles departmental expenseaccounts as reflected on the distribution summary or operating statement;identifies discrepancies; and prepares variance analyses to explain comparisonsto last year's results or the current year budget. May assist in the development and forecastingof budget items.

  • Maintaining data in mainframeapplication accurate. Will occasionally develop databases or spreadsheets, andpresentations.

  • Answers departmental telephone line ina friendly and professional manner; provides callers with responses to alltypes of requests, both routine and those requiring research andfollow-up. Develops alternatives tohandle requests.

  • Perform other duties as appropriate.

TypicalKnowledge and Experience:

  • Must have excellent written and verbalabilities in English and Spanish; Portuguese is a plus.

  • Position requires a solid knowledge ofa full range of administrative processes typically gained through extensive yearsof experience.

  • Position requires advanced knowledge ofMicrosoft Office's Word, Excel, PowerPoint and may require a working knowledgeof other business software packages such as Concur and PeopleSoft AccountsPayable.

  • Position requires a clear understandingof the mission, functions, organizational structure, policies and procedures oftheir department and division and a general knowledge of those pertaining tothe Company. Incumbent is viewed as aresource to others concerning these areas.


  • Incumbent receives minimal supervision.

  • Incumbent is responsible for settingpriorities and establishing procedures for completing responsibilities. Incumbent may delegate portions of work toothers.

  • Incumbent is responsible for resolvingand determining the urgency level of conflicting priorities.

  • Incumbent is responsible forprioritizing some aspects of the work for the supervisor, such as identifyingcritical items and ascertaining which items are to be delegated to subordinatemanagers, handled by the supervisor or handled by incumbent.

Marriott International is an equal opportunity employer committed to hiring a diverse workforce and sustaining an inclusive culture. Marriott International does not discriminate on the basis of disability, veteran status or any other basis protected under federal, state or local laws.

See if you are a match!

See how well your resume matches up to this job - upload your resume now.

Find your dream job anywhere
with the LiveCareer app.
Download the
LiveCareer app and find
your dream job anywhere

Boost your job search productivity with our
free Chrome Extension!

lc_apply_tool GET EXTENSION

Similar Jobs

Want to see jobs matched to your resume? Upload One Now! Remove
Office Manager III Multi Office

H&R Block, Inc.

Posted 6 days ago

VIEW JOBS 12/12/2018 12:00:00 AM 2019-03-12T00:00 Job Description Office Manager III - Multi-Unit Are you… * A driven retail manager with exceptional leadership skills and ability to manage multiple store locations? * Energized by the opportunity to solve problems, and lead teams to do the same? * Interested in investing your time working for six months of the year, leaving you free for the remainder of the year to pursue other interests? If so, then we are interested in learning more about you! The opportunity… H&R Block, the world's leader in tax preparation services,1 is looking for experienced people leaders to manage multiple office locations, and the fabulous teams of people that work within them, to accelerate our seasonal tax business. We also offer career progression to other seasonal and year-round roles to those with an interest and drive to continue advancing! Leverage your leadership skills to: * Manage office staffing, operations, and logistics for multiple tax offices * Coach and lead the teams to deliver outstanding client service and exceed targeted goals * Grow the business through developing local partnerships, managing office community involvement, and modeling and coaching sales and new client growth tactics * Assist in the development and execution of office-level business plans * Assist in recruiting and interviewing tax office associates Minimum Qualifications What you'll bring to the team… * Bachelor's degree in Business or related field preferred (or equivalent combination of education & experience) * 3+ years of prior retail supervisor or related experience (multi-unit experience preferred) * Prior experience as an Office Manager or Tax Professional experience preferred * Leadership, supervisory, and coaching skills to guide and inspire associates to achieve high goals * Demonstrated aptitude for business plan execution and desire to grow the business * Successful completion of the H&R Block Tax Knowledge Assessment or Income Tax Course² (if preparing returns) * Annual completion of 18-hour continuing education and ability to meet all other IRS and applicable state requirements (if preparing returns) * Bilingual Spanish speaking skills are a big plus, but not required Apply today using any device at > Tax Office Jobs H&R Block is an equal opportunity employer. 1 Based on annual revenues for sales of tax preparation products and services. H&R Block, Inc. Plantation FL

Senior Administrative Assistant - Miami Development Office

Marriott International