Senior Administrative Assistant - Miami Development Office

Marriott International Plantation , FL 33388

Posted 5 months ago

Marriott International is the world's largest hotel company, with more brands, more hotels and more opportunities for associates to grow and succeed. We believe a great career is a journey of discovery and exploration. So, we ask, where will your journey take you?

JOBPROFILE

Business Context: The addition of new hotels is one of the principal driversof Marriott International's earnings growth and an important element inprogressing the product quality, distribution power and brand equity ofMarriott's Lodging System. The company's unit growth strategy focuses primarilyon acquisition of management contracts and licensing of our hotel brands tothird party owner-operators under franchise agreements. The Development division perform a central,critical role in identifying, generating and structuring deals and successfullyclosing on opportunities for new hotels, and building win-win relationshipswith new and existing hotel owners and franchisees.

Nature of Work: Assistantto the CDO for the CALA region while also supporting an office of 15 employees.Work will involve calendar management, handling highly confidential, sensitivematerial and communicating with owners/investors. Many decisions have ameasurable impact on the department/division. Often the incumbent will beresponsible for interpreting internal policies and procedures and will be aresource to others in the office.

Profile: Comfortablewith office management and administrative routines while also respondingpositively to sudden change, ambiguity and pressure in a demanding andunpredictable environment. Performs wellunder pressure, quick to "jump" into action to make things happen and solveproblems in a calm proactive manner. Attention to detail, excellentorganizational skills and comfortable working in a team and independently.

TypicalResponsibilities:

  • Manages calendar activities for CDO. Coordinatingtravel and trip agendas while evaluating alternatives and making decisionsregarding pricing and logistical issues.

  • Provides planning and/or administrativesupport for regional conferences, meetings, projects, and team events.

  • Organizing meetings, including but notlimited to transportation arrangements, negotiating meeting rental space,preparing agendas and coordinating catering needs.

  • Composes all types of correspondence ordocuments that may be directed toward outside owners or senior level executives,in both English and Spanish.

  • Responsible for processing items suchas expense reports, accounts payable, payroll, and maintaining confidential personneldata secure. May identify areas wherenew administrative policies and procedures may be necessary within adepartment. The incumbent will initiatethe project to develop the new policy or procedure

  • Handles office procurement of suppliesand equipment, arranges employee trainings and all team building activities.

  • Researches questions and problemsregarding departmental or administrative policies, procedures, information orservices, including questions, which are complex in nature. Research typically requires obtaining datafrom multiple sources. May haveresponsibility for a specific departmental process/system, which entailsresearch, and analytical responsibilities.

  • Reconciles departmental expenseaccounts as reflected on the distribution summary or operating statement;identifies discrepancies; and prepares variance analyses to explain comparisonsto last year's results or the current year budget. May assist in the development and forecastingof budget items.

  • Maintaining data in mainframeapplication accurate. Will occasionally develop databases or spreadsheets, andpresentations.

  • Answers departmental telephone line ina friendly and professional manner; provides callers with responses to alltypes of requests, both routine and those requiring research andfollow-up. Develops alternatives tohandle requests.

  • Perform other duties as appropriate.

TypicalKnowledge and Experience:

  • Must have excellent written and verbalabilities in English and Spanish; Portuguese is a plus.

  • Position requires a solid knowledge ofa full range of administrative processes typically gained through extensive yearsof experience.

  • Position requires advanced knowledge ofMicrosoft Office's Word, Excel, PowerPoint and may require a working knowledgeof other business software packages such as Concur and PeopleSoft AccountsPayable.

  • Position requires a clear understandingof the mission, functions, organizational structure, policies and procedures oftheir department and division and a general knowledge of those pertaining tothe Company. Incumbent is viewed as aresource to others concerning these areas.

SupervisionReceived:

  • Incumbent receives minimal supervision.

  • Incumbent is responsible for settingpriorities and establishing procedures for completing responsibilities. Incumbent may delegate portions of work toothers.

  • Incumbent is responsible for resolvingand determining the urgency level of conflicting priorities.

  • Incumbent is responsible forprioritizing some aspects of the work for the supervisor, such as identifyingcritical items and ascertaining which items are to be delegated to subordinatemanagers, handled by the supervisor or handled by incumbent.

Marriott International is an equal opportunity employer committed to hiring a diverse workforce and sustaining an inclusive culture. Marriott International does not discriminate on the basis of disability, veteran status or any other basis protected under federal, state or local laws.


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Senior Administrative Assistant - Miami Development Office

Marriott International