Senior Administrative Assistant

Job Summary:

• Perform all duties assigned working closely with LT member responsible for facilities.

• Oversees the daily work activities of the office.

• Manages all invoice related to facilities and support services for this office.

• Responsible for smooth operation of all office related functions.

• Acts as receptionist when not actively supporting office personnel.

• Provides a full range of clerical and administrative support to office personnel.

• Liaise with building ownership and management as needed.

Why Messer?

Messer is the world's largest privately held industrial gases company and what we do matters because it is woven into every part of life, from the medical gases that patients rely on to the essential elements needed to safely and sustainably produce the goods our communities depend on.

The true strength of Messer is our people-at every level and in every role.

Join us and take pride in the impact you will make by providing solutions essential to our world and lives. Reach your highest potential at our stable, inclusive company with diverse opportunities in a growing industry, supported by people who care.

Messer stands apart because we put what matters first, and you matter.

Principal Responsibilities:

• Collaborate effectively to fulfill assigned projects and tasks, and to identify process improvement opportunities.

• Maintain and organize office records, files and, documents, implements an efficient system for other staff to access files and records.

• Manages office invoices; validate and approves payments in ERP system.

• Keeps records of all vendor invoices and has quarterly reviews with office LT member.

• Creates office reports related to staff allocation and facilities expenditures and other as directed by direct report.

• Manages small parcel account for the office and coordinating scheduled services as needed.

• Responsible for new hire orientation and space allocation.

• Coordinates and arranges conference room utilization and scheduling.

• Provides clerical support when needed, answer and direct phone calls as well as sorting and distributing incoming mail.

• Organize and schedule appointments and meetings.

• Act as the point of contact for internal and external clients.

• Liaise with executive, leadership team and directors to handle requests and queries.

• Coordinates and facilitates maintenance of office equipment including maintenance and repairs.

• Maintains inventory of office supplies; orders new supplies as needed.

• Other duties as necessary or assigned by direct report.

• Promotes positive and collaborative office environment.

Type of Degree:

• High School Degree required, associate degree in office administration or related field preferred.

Type of Experience:

• Prior administrative Office Manager experience mandatory.

Years of Experience:

• Minimum 7 Years Administrative Assistant with Office Manager responsibilities required.

Required Skills & Qualifications:

• FiCo, Procurement, HR, Communications, HSEQ.

• Ability to type at least 50 words per minute.

• Extensive knowledge of office management procedures.

• Excellent verbal and written communication skills.

• Excellent interpersonal and customer service skills.

• Excellent organizational skills and attention to detail.

• Excellent time management skills with a proven ability to meet deadlines.

• Proficient with Microsoft Office Suite and related software.

• Prolonged periods sitting at a desk and working on a computer.

• Must be able to lift up to 25 pounds at times.

• Other duties as assigned.

About Messer:

Messer's safety culture, commitment to providing dependable supply and innovative gas technology solutions help customers unlock opportunities to be safer, more sustainable, more productive and more efficient, so their business thrives. We nurture lasting, meaningful relationships with customers, our communities, and with one another.

We offer comprehensive benefits and appreciable pay, with steady schedules and opportunities for ongoing training and career progression. We prioritize and invest in our people at every level of our organization - the dedication, knowledge, customer focus and entrepreneurial spirit of our employees is what make Messer refreshingly different.

If you need assistance with the application or would like to request accommodation, call (877) 243-1030.