Senior Administrative Assistant

Are you interested in working for a company that makes a difference? If so, Keystone Human Services has an exciting opportunity for a Senior Administrative Assistant to support Keystone Human Services International (KHSI). This position is based out of Harrisburg, PA.

The Senior Administrative Assistant for KHSI is responsible for high level administrative support to the executive staff, international teams, and the organization as needed. This position will collaborate with cross-cultural teams outside the US, ensuring culturally appropriate administrative support and fostering effective communication and collaboration across diverse international contexts.

POSITION SPECIFIC RESPONSIBILITIES, include but not limited to -

• Works independently to ensure all vendor and consultant contracts and invoices reviewed, executed, and processed following established processes.

• Drafts and sends correspondence on behalf of executives and departments supported.

• Reconciles and prepares invoices, purchase card statements, travel expenses and expense reimbursements

• Plans and manages details of Board of Director, Committee and other meetings and presentations including sending appointments, distributing materials, setting up meeting space and details, preparing and taking meeting minutes.

• Coordinates all logistics for internal and external meetings, trainings, and conferences.

• Coordinates and secures domestic and international travel arrangements, including passport and visa processing, for executives as needed.

• Maintains calendars for executives and other staff as needed.

• Answers and routes incoming calls.

• Manages files for the organization and maintains appropriate document management systems.

• Assists with planning, implementing, and monitoring department projects as needed.

• Supports subsidiary organizations as needed.

REQUIREMENTS

• High school diploma or equivalent. Associate degree in business or related field is preferred.

• Minimum of five years of experience providing administrative support, preferably to executive level. Experience working in culturally diverse teams and across multiple time zones preferred.

• Ability to communicate both orally and in writing and be able to read, interpret and apply written information.

• Ability to prioritize and manage tasks effectively, while demonstrating flexibility and adaptability to accommodate shifting priorities.

• Familiarity with international business protocols and etiquette preferred.

• Computer proficiency in MS Office and able to learn other software as needed.

• Ability to pass required background checks and clearances.

• Valid driver's license and may be required to have daily access to privately maintained and insured vehicle

Keystone Human Services is committed to an inclusive workplace that does not discriminate against race, nationality, religion, age, marital status, physical or mental disability, sexual orientation, gender, gender identity or any other protected characteristic under federal, state or local law. We believe in diversity and encourage any qualified individual to apply.

Disclaimer: The preceding job description has been designed to indicate the general nature and level of work performed by employees within this job. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to this job.