Senior Administrative Assistant II, Geriatrics

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Job Summary

UT Southwestern Medical Center is hiring a Senior Administrative Assistant II, Geriatrics Department.

The Department of Geriatrics is seeking a professional, proactive, and positive individual to join our team in the position of Senior Administrative Assistant II. This role will be responsible for calendar and schedule maintenance; preparing agendas, presentations, meeting materials, taking meeting minutes, assisting with action items, and planning follow-up meetings; arranging travel, processing expense reimbursements, and other general administrative support. This role is to provide administrative support to 7 faculty and 2 APPs by assisting in coordinating academic activities for assigned faculty, conference room coordinator, journal club coordinator, office request coordinator, Qgenda team member, division compliance representative, credentialing coordinator, back-up timekeeper and maintain office vendors.

This role will be 100% ON SITE for the first 6 months.

Experience and Education

• High school graduation or GED and four (4) years related work experience required

• May consider higher education completed in lieu of minimum requirements

Preferred Skills/Experience

• Detail oriented

• Organized

• Strong verbal and written communication

• Multi-tasker in fast-paced environment

Job Duties

May perform some or all of the following:

• Provides moderately complex administrative skills for a department

• Prepares, maintains and posts records, reports and budget information

• Prepares or directs the preparation of charts, graphs, and administrative, fiscal, personnel, and/or statistical reports

• Selects office vendors and monitors purchasing processes

• May assist with overflow work from administrative and executive assistants and fill in for the office receptionist as needed

• Schedules and organizes activities such as meetings, travel, conferences and department activities for members of the department

• Composes and processes repetitive and non-repetitive documents in accordance to established procedures

• Organizes office procedures to ensure effective operation

• Acts as department liaison with other departments and agencies

• Processes all personnel and purchasing transactions following institutional policies and procedures

• Determines work priorities and monitors progress toward work deadlines

• Ensures document retention processes are followed using established guidelines

To learn more about the benefits UT Southwestern offers, visit https://www.utsouthwestern.edu/employees/hr-resources/

This position is security-sensitive and subject to Texas Education Code §51.215, which authorizes UT Southwestern to obtain criminal history record information. UT Southwestern Medical Center is committed to an educational and working environment that provides equal opportunity to all members of the University community. As an equal opportunity employer, UT Southwestern prohibits unlawful discrimination, including discrimination on the basis of race, color, religion, national origin, sex, sexual orientation, gender identity, gender expression, age, disability, genetic information, citizenship status, or veteran status.