Senior Administrative Assistant

Eaton's Corporate Sector division is currently seeking a Senior Administrative Assistant.

The expected annual salary range for this role is $52499.97 - $76999.96 a year.

Please note the salary information shown above is a general guideline only. Salaries are based upon candidate skills, experience, and qualifications, as well as market and business considerations.

What you'll do:

Position Overview:

The Senior Administrative Assistant will be providing value-added administrative support to the Sr. Vice President & Controller utilizing previous experience, strong problem-solving ability, balanced judgement, communication skills, sensitivity and discretion. Additionally, the Senior Administrative Assistant will collaborate and support all department employees with his/her daily calendars, travel, day-to-day activities, along with all administrative requests. This includes collaboration and support for the SVP's functional teams as well.

#LI-AM6

Job Responsibilities:

• Scheduling all meetings/appointments, maintain constantly changing calendars, some of which involve executive-level attendees or outside professionals.

• Organize travel, correspondence, presentations, meeting coordination and logistics, invoice processing, and all day-to-day activities.

• Assist the SVP by anticipating his/her and the departments needs with various tasks throughout the year. Schedule and organize internal and external meetings, lunches, dinners, and other events. Create travel arrangements and expedite expense reports. Assist the team in preparation of Eaton's scheduled Board of Directors meetings, and other SLC meetings scheduled throughout the year.

• Leads coordination of PPT decks and memos for the Audit Committee as well as ensuring key SEC-related signoffs occur in the appropriate tool (frequently DocuSign).

• Support the controllership team with maintaining calendars scheduling monthly and annual meetings, and handling changes that will occur with diplomacy.

• Provide important senior leadership calendar dates and information on current members and their assistants for planning purposes. Maintain banker listings for calls / meetings as scheduled.

• Assist Hiring Managers with recruiting, setting up all calls / interviews, and travel logistics.

• Administrator for the DocuSign.

• Administrator for the relevant controllership SharePoint and team coordination sites.

• Track all monthly department costs with Finance to review monthly reports, general ledger listings, and making appropriate forecast changes. Participates in annual Profit Planning process. Process annual invoices for services, and negotiate contracts with the help of Supply Chain Management when needed.

• Coordinate and maintain all office supplies for the department to ensure consistent inventory.

Qualifications:

Required (Basic) Qualifications:

• Associates Degree from an accredited institution and a minimum of 5 years of experience as an Administrative or Personal Assistant required.

• OR in lieu of an associates degree high school diploma/GED and minimum of 8 years as an administrative or personal assistant required.

• No relocation is being offered for this position only candidates located within a 50 mile radius of Beachwood, OH will be considered.

• Must be able to work in the United States without corporate sponsorship now and within the future.

Skills:

Position Criteria:

• Microsoft applications (e.g. Outlook, Teams, Word, Excel, PowerPoint)

• Operates in an ethical manner and maintains confidentiality.

• Highly flexible and proactive in order to address changing priorities, meetings and tight deadlines.

• High-energy level; someone who is low-maintenance, with the ability to work independently, having minimal supervision and sometimes limited direction, and can be assertive when needed.

We are committed to ensuring equal employment opportunities for all job applicants and employees. Employment decisions are based upon job-related reasons regardless of an applicant's race, color, religion, sex, sexual orientation, gender identity, age, national origin, disability, marital status, genetic information, protected veteran status, or any other status protected by law.

Eaton considers qualified applicants regardless of criminal histories, consistent with local laws. To request a disability-related reasonable accommodation to assist you in your job search, application or interview process, please call us at 1-800-836-6345 to discuss your specific need. Only accommodation requests will be accepted by this phone number.

We know that good benefit programs are important to employees and their families. Eaton provides various Health and Welfare benefits as well as Retirement benefits, and several programs that provide for paid and unpaid time away from work. Click here for more detail: Eaton Benefits Overview. Please note that specific programs and options available to an employee may depend on eligibility factors such as geographic location, date of hire, and the applicability of collective bargaining agreements.