Senior Administrative Assistant, Cross Pharma Informatics

Genentech South San Francisco , CA 94080

Posted 5 days ago

The Senior Administrative Associate (SAA) position provides full and diversified administrative support to designated Managers of Pharma Informatics (PI). Duties will include, but are not limited to: coordinating meetings, making travel arrangements, preparing reports and interacting with customers and vendors. The SAA must be able to utilize good judgment in managing calendar appointments and access to Manager's schedules. The SAA will also be responsible for coordinating, assembling and packaging presentations, agendas and other meeting materials. The SAA will be expected to manage conference room scheduling and coordinate meetings with other Managers within iSSF and across the Company. The SAA will also be expected to participate in the planning and execution of iSSF Site & Community events and celebrations..

They must be professional in demeanor and appearance, and courteous and friendly.

Qualifications:

  • Proven ability to perform at a Senior Administrative Associate level

  • Ability to work well with all levels of internal leaders, customers, employees and outside vendors

  • Must be flexible and adaptable

  • Strong calendaring and catering skills

  • Ability to prioritize and multi-task as needed

  • Ability to receive and act upon ad-hoc request

  • Effective written and interpersonal communications

  • Exercise independent judgment and discretion with sensitive/confidential and proprietary information

  • Ability to think proactively, creatively and strategically

  • Strong attention to detail

  • Activities may be requested by several Managers

  • A team oriented individual. The SAA is expected to assist other members of the Administrative Team as needed

Requirements:

  • 5+ years of administrative support experience, with at least 2 years supporting Directors or Sr. Managers

  • 2+ years of administrative experience in a corporate setting

  • Basic accounting knowledge with the ability to analyze and synthesize data

  • Strong PC and/or Mac computer skills with proficiency in MS Word, Excel, and Google Suite is required

  • Experience in PowerPoint and SAP

  • Bachelors degree preferred; High School diploma is required

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Senior Administrative Assistant, Cross Pharma Informatics

Genentech