Senior Administrative Assistant

Construction Specialties Hughesville , PA 17737

Posted 2 months ago

SCOPE OF POSITION:

Provides general secretarial and administrative support to a department or group of professionals under general supervision. Performs work that is varied and generally administrative or project oriented. Requires a broad understanding of organization operations, organizational procedures, products and personnel. Handles confidential and sensitive material. Makes some independent decisions regarding planning, organizing and scheduling work.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions, including but not necessarily limited to the following:

  • Provides administrative support to Management and assigned functional area(s).

  • Maintains confidential records with proper discretion.

  • Plans events/meetings/conferences/rep trainings from start to finish.

  • Maintains and distributes minutes.

  • Maintains various systems and generates reports for assigned functional areas.

  • Manages communications for assigned functional area.

  • Arranges business travel and accommodations for both employees and external guests.

  • Sorts and distributes mail and communications through proper channels.

  • Provides support for telephone coverage, routing calls and messages as needed. Ensures customers, vendors, sales representatives and employees are handled in a professional manner.

  • Acts as liaison with other departments, business units, other CS locations and independent representatives when applicable or as requested.

  • Supports management in creation of presentations and other requests as needed.

  • Works independently and within teams on special non-recurring and ongoing projects. Manages assigned special projects with independence and has the ability to prioritize multiple projects and disseminate information. Examples of this may be projects related to: sales order entry, specialized technical focus such as LEED requirements and follow up on quotes as assigned.

KNOWLEDGE/ SKILLS/ EXPERIENCE/ EDUCATION: (Minimum Education and/or Experience required)

  • Associate degree preferred plus, one year experience; or, equivalent combination.

  • Demonstrated product and systems knowledge relevant to assigned functional area(s).

  • Demonstrated Systems knowledge to include Microsoft office and other systems relevant to assigned functional area.

  • Ability to multi-task and prioritize multiple projects

  • Organizational Skills

  • Detail orientation

  • Collaboration

  • Time Management Skills

  • Customer Service Focused

  • Communication Skills

SUPERVISORY RESPONSIBILITIES:

  • No
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Senior Administrative Assistant

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