SCOPE OF POSITION:
Provides general secretarial and administrative support to a department or group of professionals under general supervision. Performs work that is varied and generally administrative or project oriented. Requires a broad understanding of organization operations, organizational procedures, products and personnel. Handles confidential and sensitive material. Makes some independent decisions regarding planning, organizing and scheduling work.
ESSENTIAL DUTIES AND RESPONSIBILITIES:
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions, including but not necessarily limited to the following:
Provides administrative support to Management and assigned functional area(s).
Maintains confidential records with proper discretion.
Plans events/meetings/conferences/rep trainings from start to finish.
Maintains and distributes minutes.
Maintains various systems and generates reports for assigned functional areas.
Manages communications for assigned functional area.
Arranges business travel and accommodations for both employees and external guests.
Sorts and distributes mail and communications through proper channels.
Provides support for telephone coverage, routing calls and messages as needed. Ensures customers, vendors, sales representatives and employees are handled in a professional manner.
Acts as liaison with other departments, business units, other CS locations and independent representatives when applicable or as requested.
Supports management in creation of presentations and other requests as needed.
Works independently and within teams on special non-recurring and ongoing projects. Manages assigned special projects with independence and has the ability to prioritize multiple projects and disseminate information. Examples of this may be projects related to: sales order entry, specialized technical focus such as LEED requirements and follow up on quotes as assigned.
KNOWLEDGE/ SKILLS/ EXPERIENCE/ EDUCATION: (Minimum Education and/or Experience required)
Associate degree preferred plus, one year experience; or, equivalent combination.
Demonstrated product and systems knowledge relevant to assigned functional area(s).
Demonstrated Systems knowledge to include Microsoft office and other systems relevant to assigned functional area.
Ability to multi-task and prioritize multiple projects
Time Management Skills
Customer Service Focused