Senior Administrative Assistant

Caresource Dayton , OH 45401

Posted 2 days ago

Compose and prepare advanced business presentation documents and spreadsheets

Assist with special projects, conduct research, compile data and maintain records

Compose correspondence related to administrative matters and general office policies for executive approval

Gather and prepare reports for consideration and approval by executive

Answer telephone calls, provide information, direct calls or take messages concerning matters related to the department

Schedule and maintain calendar of appointments and meetings. Make necessary arrangements such as securing meeting rooms and preparation of agendas

Anticipate and prepare materials needed for conferences, correspondence, appointments, meetings, telephone calls, etc.

Coordinate and secure travel arrangements for the executive and prepare itinerary

Coordinate and prepare expense reports

Attend meetings record minutes and prepare for distribution

Establish and file a variety of documents, records and reports

Maintain high-level knowledge of department activities

Prepare responses to correspondence containing routine inquiries

Perform any other job related instructions as requested Requirements

Education / Experience:

High school diploma is required

Associates degree in business or related field or equivalent years of work experience is preferred

Three to five (3 to 5) years of administrative is required


Required Competencies / Knowledge /

Skills:

Proficient in Microsoft Office Suite to include Word, Excel, PowerPoint, Outlook, Visio and Adobe Professional

Excellent written and verbal communication skills

Ability to work independently and within a team environment

Effective listening and critical thinking skills

Effective problem solving skills with attention to detail

Strong knowledge of general office practice

Ability to balance multiple priorities and to work under tight deadlines while providing consistent and professional service

Ability to perform administrative and clerical duties with speed and accuracy without immediate and constant supervision

Accurate and efficient typing skills

Excellent interpersonal skills and high level of professionalism

Maintain complete confidentiality, possess a professional demeanor, and exercise discretion at all times

Licensure / Certification:

Accountability:

Working Conditions:

General office environment; sitting or standing for long periods of time may be required

Flexibility to work overtime as needed, often with little notice

  • Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities.

  • Please view Equal Employment Opportunity Posters provided by OFCCP here.

  • The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information. 41 CFR 60-1.35(c)

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Senior Administrative Assistant

Caresource