Senior Administrative Assistant

Baker Tilly Virchow Krause, LLP Madison , WI 53706

Posted 7 days ago

Overview

Baker Tilly Virchow Krause, LLP (Baker Tilly) is a leading advisory, tax and assurance firm whose specialized professionals guide clients through an ever-changing business world, helping them win now and anticipate tomorrow. Headquartered in Chicago, Baker Tilly, and its affiliated entities, have operations in North America, South America, Europe, Asia and Australia. Baker Tilly is an independent member of Baker Tilly International, a worldwide network of independent accounting and business advisory firms in 145 territories, with 34,700 professionals. The combined worldwide revenue of independent member firms is $3.6 billion. Visit bakertilly.com or join the conversation on LinkedIn, Facebook and Twitter.

It's an exciting time to join Baker Tilly! We are seeking a Senior Administrative Assistant to join our team in Madison, WI.

Baker Tilly Annual Report 2018

Responsibilities

As a Senior Administrative Assistant, you will provide organizational support to Partners and their staff. In addition to stretching your skills as an administrative professional, you will have the opportunity to help manage a variety of administrative functions which will include:

  • Pro-actively managing, scheduling, and prioritizing Partner and staff workflows/task items. This may include maintaining individual and/or team calendars and coordinating travel logistics as necessary.

  • Assisting with the planning and execution of meetings, events, teleconferences, and webinars.

  • Attending meetings and transcribing meeting minutes.

  • Editing and formatting of client correspondence and engagement letters.

  • Creating and maintaining various financial reports, budgets, and records.

  • Creating memos, letters, charts, graphs, business plans, and presentations.

  • Assisting with additional office functions such as filing, faxing, scanning, client database management, and opening/distributing mail, as needed.

Qualifications

  • High school diploma, required.

  • Minimum 5 (five) years of administrative support experience supporting multiple individuals. Previous administrative experience within a professional services firm is highly desired.

  • Excellent verbal communication, written communication, and proofreading skills.

  • Keen sense of accuracy and attention to detail.

  • A professional demeanor and the ability to handle confidential/sensitive information with discretion.

  • Ability to provide exceptional client service and exhibit a sense of urgency to complete work in a timely manner.

  • Ability to work in a fast-paced, time sensitive environment with frequent interruptions.

  • Saleforce.com or other CRM software experience, preferred.

  • Demonstrated technical proficiency with Microsoft Office (Outlook, Word, Excel, and PowerPoint) at the advanced level.

  • Outlook scheduling and calendar management experience, required.

  • Ability to work overtime and some weekends as needed.

  • Eligibility to work in the U.S. without sponsorship.

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Senior Administrative Assistant

Baker Tilly Virchow Krause, LLP