Senior Administrative Assistant

Ameriprise Financial Minneapolis , MN 55415

Posted 2 months ago

This Senior Administrative role will play a key role in providing administrative support to various members of the Minneapolis-based Banking and Cash Solutions team.

Typical support includes managing complicated calendars, managing travel arrangements and logistics, expense reports and invoice management, coordinating department programs, off sites, special events, etc. May assist in preparing presentations, reports, internal and external communications. Will be responsible for responding to ad hoc requests, as well as may manage small projects such as filing, copying, researching printer problems, managing meeting logistics, and other requests as appropriate. Will be expected to extend independent judgment over prioritization of work and on behalf of the leader(s).

Responsibilities

Responsibilities include:

  • Independently manage leader(s) calendar and meeting prioritization. Schedule meetings by interacting with internal/external clients/partners to coordinate calendars, accommodations, meeting materials and supplies.

  • May read and respond to emails and requests on behalf of the leader(s); ensure leader is informed of pending requests or requests where follow up is required.

  • Manage complicated travel arrangements, including scheduling and pulling together detailed logistics to ensure solid travel plans are in place.

  • Assist with presentations, internal/external communication, and other misc. reports.

  • Coordinate/administer department programs (recognition, timekeeping, budgets, supply management, etc.), off sites, and special events or conferences as requested.

  • Respond to ad hoc requests (filing, copying, responding to problems with printers, ordering supplies, etc.) and manage small projects/programs/participate in larger projects representing the team (researching issues or questions about policies or practices, etc.).

  • Prepare expense reports and/or process invoices.

  • Assist with new hire on-boarding assistance, training and/or mentoring to administrative staff/others within department or business unit. Participate in cross-organizational administrative processes, etc.

  • Back up to other administrative assistants in the business unit as needed.

Required Qualifications

  • 3+ years' experience in a similar role or capacity.

  • Associate (2-year) degree or equivalent work experience required.

  • Ability to work overtime as required.

  • Self-starter.

  • Attention to detail and eye to accuracy.

  • Proficiency w/ computer programs (MS Outlook, Word, Excel, PowerPoint) and administrative programs (Ariba Buyer, Concur, etc.).

  • Ability to multi-task, quickly change direction and independently prioritize work in order to support multiple people.This includes managing calendars, travel and expenses for multiple leaders.

  • Solid interpersonal and communication skills.

  • Ability to anticipate needs and use independent judgment given limited availability of leader.

  • Ability to exercise discretion and confidentiality due to accessing and handling sensitive information.

About Our Company

With the right company, life can be brilliant. At Ameriprise, we're not just in the business of helping clients with their financial goals we also help our advisors and employees reach their true potential. Be part of an inclusive, collaborative culture that rewards you for your contributions and work with other talented individuals who share your passion for doing great work. You'll also have plenty of opportunities to make your mark at the office and a difference in your community. So if you're talented, driven and want to work for a strong ethical company that cares, take the next step to create a brilliant career at Ameriprise Financial.


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Senior Administrative Assistant

Ameriprise Financial