Senior Administrative Assistant

Ameriprise Financial Minneapolis , MN 55415

Posted 1 month ago

Schedule meetings/conferences, may read and respond to emails and requests on behalf of the leader(s), prepare presentations, internal and external communications, travel arrangements, expense reports and invoices, and coordinate department programs, offsites, special events or conferences. Respond to ad hoc requests and provide project support, logistics for meetings, town halls, and offsites. Extend independent judgment over prioritization of work, and on behalf of the leader.

Responsibilities

  • Independently manage leader(s) calendar and meeting prioritization. Schedule meetings and/or conferences by interacting with internal/external clients/partners to coordinate calendars, accommodations, meeting materials and supplies. May read and respond to emails and requests on behalf of the leader; ensure leader is informed of pending requests or requests where follow up is required.

  • Prepare expense reports, invoices, presentations, internal/external communication, travel arrangements, and other misc. reports.

  • Coordinate/administer department programs (recognition, timekeeping, budgets, supply management, etc.), offsites, and special events or conferences. May provide leadership to direct reports including coaching, mentoring and annual performance reviews.

  • Respond to ad hoc requests (filing, copying, etc.) and provide project/program support representing the team (researching issues or questions about policies or practices, coordinate a conference, etc.).

  • Provide new hire training and/or mentoring to administrative staff within department or business unit. May back-up other administrative assistants.

Required Qualifications

  • Associate (2-year) degree or equivalent.

  • 3-5 years of relevant experience.

  • Proficiency with computer programs (MSWord, Excel, Powerpoint, Access)

and administrative programs (Outlook, Ariba Buyer, XMS, Concur, etc.).

  • Ability to multitask, quickly change direction and independently prioritize

work in order to support multiple people.

  • Ability to anticipate needs and make independent judgments given limited

availability of leaders.

  • Ability to exercise discretion due to accessing and handling sensitive

information.

About Our Company

With the right company, life can be brilliant. At Ameriprise, we're not just in the business of managing our clients' finances we also help our advisors and employees reach their true potential, too. Be part of an inclusive, collaborative culture that rewards you for your contributions and work with other talented individuals who share your passion for doing great work. You'll also have plenty of opportunities to make your mark at the office and a difference in your community. So if you're talented, driven and want to work for a strong ethical company that cares, take the next step to create a brilliant career at Ameriprise Financial.


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Senior Administrative Assistant

Ameriprise Financial