Ameriprise Financial Minneapolis , MN 55415
Support several VP leaders within Internal Communications team. Responsibilities include scheduling meetings/calls, project-related support, travel arrangements, expense reports and invoices, and helping coordinate department programs, offsites or special events. Respond to ad hoc requests and provide general support to the team. Extend independent judgment over prioritization of work, and on behalf of the leader.
Independently manage leader(s) calendar and meeting prioritization. Schedule meetings and/or conferences by interacting with internal/external clients/partners to coordinate calendars, accommodations, meeting materials and supplies. May read and respond to emails and requests on behalf of the leader; ensure leader is informed of pending requests or requests where follow up is required.
Prepare expense reports, invoices, travel arrangements, and other misc. projects as requested.
Help coordinate/administer team programs (recognition, timekeeping, budgets, supply management, etc.), offsites, and special events or conferences.
Respond to ad hoc requests (filing, copying, etc.) and provide project/program support representing the team (researching issues or questions about policies or practices, coordinate an outing, etc.).
Provide new hire training and/or mentoring to administrative staff within department or business unit. May back-up other administrative assistants.
Associate (2-year) degree or equivalent.
3-5 years of relevant experience.
Proficiency w/ computer programs (MSWord, Excel, PowerPoint, Access) and administrative programs (Outlook, Ariba Buyer, XMS, Concur, etc.).
Ability to multi-task, quickly change direction and independently prioritize work in order to support multiple people.
Ability to anticipate needs and use independent judgement given limited availability of leader.
Ability to exercise discretion due to accessing and handling sensitive information.
About Our Company
With the right company, life can be brilliant. At Ameriprise, we're not just in the business of managing our clients' finances we also help our advisors and employees reach their true potential, too. Be part of an inclusive, collaborative culture that rewards you for your contributions and work with other talented individuals who share your passion for doing great work. You'll also have plenty of opportunities to make your mark at the office and a difference in your community. So if you're talented, driven and want to work for a strong ethical company that cares, take the next step to create a brilliant career at Ameriprise Financial.