Senior Administrative Analyst, Administrative Analyst Trainee 1, Box Exec-26/21109

State Of New York Albany , NY 12201

Posted 2 months ago

Minimum Qualifications MINIMUM QUALIFICATIONS:

Reassignment: Candidates must have one year of permanent competitive or 55b/c service as a Senior Administrative Analyst.

Eligible List Appointment: Candidates who are reachable on the New York State Education Department's Public Administration Trainee Transition (PATT) eligible list or the Professional Career Opportunities (PCO) eligible list may be considered for appointment. If you are on the Civil Service eligible list for this title, you may receive a canvass letter. You must complete and return it as instructed on the letter.

Section 70.1 or Section 52.6 Transfer to Administrative Analyst Trainee 1: Candidates must have one year of permanent competitive or 55b/c service in a title SG-11 or above deemed eligible for transfer under Section 70.1 or Section 52.6 of the Civil Service Law. For more information regarding the transfer options of your current title, please visit the Civil Service Career Mobility Office Website.

Section 70.1 or Section 52.6 Transfer to Senior Administrative Analyst: Candidates must have one year of permanent competitive or 55b/c service in a title SG-16 or above deemed eligible for transfer under Section 70.1 or Section 52.6 of the Civil Service Law. For more information regarding the transfer options of your current title, please visit the Civil Service Career Mobility Office Website.

Section 70.4 Transfer to Administrative Analyst Trainee 1: Candidates may be eligible for nomination for Section 70.4 transfer to Administrative Analyst Trainee 1 if they possess a bachelor's degree AND have one year of permanent competitive or 55b/c service in a title SG-11 or higher AND have standing on the Professional Career Opportunities (PCO) eligible list or the Public Administration Traineeship Transition (PATT) eligible list.

Duties Description The New York State Education Department is seeking candidates for a Senior Administrative Analyst position in the Office of Human Resources Management. The incumbent of this position will coordinate organizational studies as well as the analysis, evaluation and development of policies and procedures. Duties of this position will include, but are not limited to, the following:

  • Document current work methods and make recommendations for new and improved work activities and business practices;

  • Monitor systems by reviewing and/or creating reports and observing operations to determine modification needs;

  • As necessitated by programs or procedural changes, design new or revise forms;

  • Plan, lead and conduct other studies related to productivity/efficiency improvement, operations, policy evaluation, procedures and methods associated with work processes;

  • Develop a solid understanding of the financial and human resources systems;

  • Develop a solid understanding of the laws, rules and regulations governing the Department and the Office of the CFO;

  • Interview staff, gather facts and document findings related to studies;

  • Based on facts gathered, prepare recommendations to supervisor as to whether a study should be undertaken;

  • Prepare for supervisory review, workplans for conducting studies, which should include the objective, a problem statement which includes the barriers/issues related to a program area's ability to achieve its goals, the analysis tools to be used, project timeline and resource requirements;

  • Prepare monthly written progress reports for supervisor on studies undertaken;

  • Prepare reports for supervisory review which contain recommendations for next steps, including documentation that supports the recommendations, such as graphs and charts;

  • Prepare and deliver, as requested, presentations to management on study results and coordinate with supervisor on next step recommendations; and

  • When recommendations are accepted, provide customers with a written implementation plan, which includes a schedule, resource and training requirements.

Additional Comments CONDITIONS OF EMPLOYMENT: This will be a contingent permanent appointment. Promotions and transfers may change appointees' negotiating unit. Candidates should be aware that changes in negotiating units may affect their salary, insurance, and other benefits. Verification of degree and/or transcripts will be required at the time of interview for all candidates.

This position may be filled as a traineeship. The salary above applies to candidates appointed to Senior Administrative Analyst, SG-18. The salary for candidates appointed to Administrative Analyst Trainee 1 starts at $42,986 and, for current New York State employees, is based on the candidate's salary at the time of hire. Candidates appointed at the trainee level will be required to successfully complete the traineeship in order to advance to the journey level title and salary.

  • Leads to a maximum salary of $71,980 based on annual performance advances.

APPLICATION DEADLINE: Qualified candidates should send a resume letter of interest by January 28, 2020 to jobs@nysed.gov (E-mail submissions are preferred). You must include the Box number (EXEC-26/21109) of the position in the subject line of your email and cover letter to ensure receipt of your application.


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VIEW JOBS 2/7/2020 12:00:00 AM 2020-05-07T00:00 Minimum Qualifications MINIMUM QUALIFICATIONS: Reassignment: Candidates must have one year of permanent competitive or 55b/c service as a Contract Management Specialist 1. Eligible List Appointment: Candidates who are reachable on the New York State Education Department's Public Administration Trainee Transition (PATT) eligible list, the Professional Career Opportunities (PCO) eligible list, Professional Career Opportunities (PCO) Select Job Titles, or the Contract Management Specialist 1 eligible lists may be considered for appointment. If you are on the Civil Service eligible list for this title, you may receive a canvass letter. You must complete and return it as instructed on the letter. Section 70.1 or Section 52.6 Transfer to Contract Management Specialist Trainee 1: Candidates must have one year of permanent competitive or 55b/c service in a title SG-13 or above deemed eligible for transfer under Section 70.1 or Section 52.6 of the Civil Service Law. For more information regarding the transfer options of your current title, please visit the Civil Service Career Mobility Office Website. Section 70.1 or Section 52.6 Transfer to Contract Management Specialist 1: Candidates must have one year of permanent competitive or 55b/c service in a title SG-16 or above deemed eligible for transfer under Section 70.1 or Section 52.6 of the Civil Service Law. For more information regarding the transfer options of your current title, please visit the Civil Service Career Mobility Office Website. Section 70.4 Transfer to Contract Management Specialist Trainee 1: Candidates may be eligible for nomination for Section 70.4 transfer to Contract Management Specialist Trainee 1 if they possess a bachelor's degree AND have one year of permanent competitive or 55b/c service in a title SG-11 or higher AND have standing on the Professional Career Opportunities (PCO) eligible list, Professional Career Opportunities (PCO) Select Titles eligible list, or the Public Administration Traineeship Transition (PATT) eligible list. Duties Description The New York State Education Department is seeking candidates for a Contract Management Specialist 1 position in the Contract Administration Unit. This Unit is responsible for preparing contracts and overseeing the development of Requests for Proposals (RFPs), Requests for Information (RFIs), Invitations for Bid (IFBs), single and sole source requests, and other procurement and purchasing instruments. Under the direction of a Contract Management Specialist 2, duties of this position include, but are not limited to, the following: * Prepare contracts and assist in various aspects of contract approval and administration; * Work with program office staff to develop RFPs, RFIs, IFBs, evaluation instruments, single and sole source requests, and other procurement instruments, ensuring that procurement documents and processes meet legal and regulatory requirements; * Serve as a Department liaison on procurement and contract matters with Office of the State Comptroller and other State agencies; * Provide advice and assistance to Department program managers with focus in the areas of compliance with State Finance and procurement laws, regulations and policies; * Review contract documentation to determine level of compliance with Minority and Women-Owned Business Enterprise (M/WBE) requirements and assist contractors and grantees in achieving compliance, as needed; * Monitor contractors' and grantees' M/WBE utilization to ensure they meet the goals established in the contract; * Engage Department staff, contractors, and grantees to ensure their understanding of M/WBE compliance requirements; * Review new or revised rules, regulations, and statutes to determine their impact on the agency's M/WBE program and assist in developing and revising policies and procedures; and * Perform other projects and assignments, as needed. Additional Comments CONDITIONS OF EMPLOYMENT: This will be a permanent appointment. Promotions and transfers may change appointee's negotiating unit. Applicants should be aware that changes in negotiating units may affect their salary, insurance, and other benefits. Verification of degree and/or transcripts will be required for all candidates at the time of interview. This position may be filled as a traineeship. The salary above applies to candidates appointed to Contract Management Specialist 1, SG-18. The hiring rate for candidates appointed to Contract Management Specialist Trainee 1 starts at $42,986 and, for current New York State employees, is based on the candidate's salary at the time of hire. Candidates appointed at the trainee level will be required to successfully complete the traineeship in order to advance to the journey level title and salary. * Leads to a maximum salary of $71,980 based on annual performance advances. APPLICATION: Qualified candidates should send a resume and letter of interest by February 26, 2020 to omsjobs@nysed.gov (email submissions preferred). You must include the Box number (CFO-456/15112) of the position in the subject line of your email and cover letter to ensure receipt of your application. State Of New York Albany NY

Senior Administrative Analyst, Administrative Analyst Trainee 1, Box Exec-26/21109

State Of New York