The Sr. AP Specialist will be responsible for the maintenance and administration of the disbursement cycle and related accounts payable systems. This role is responsible for day to day coding and processing of invoices, check requests and related payments for the more complex vendors in the company. This role will also be responsible for monthly credit card reconciliations, managing the expense reporting helpdesk, vendor maintenance, and be responsible for researching invoice, contract, and PO issues, and working with vendors and employees for invoice resolution. This role will also participate in assisting 1099 reporting.
The ideal candidate for this position is a problem solving, customer service focused, detail-oriented individual who is a team player and likes working with people. The ability to research complicated issues around coding and work easily with other departments to build knowledge and trust are essential. Flexibility, adaptability, and a desire to be challenged in a fast-paced environment with new tasks will also be needed for this role.
Process and/or review invoices for accurate account classifications; match original invoices and requests for payment with purchase orders or check requests; verify receipt of goods or services; resolve discrepancies and problems regarding prices, delivery, and/or quality, and impute use tax as appropriate
Ability to use critical thinking skills to determine and/or review invoices for complex account classifications, approvals, and supporting documentation and to resolve any issues in documentation and contractual requirements with the appropriate department
Review check requests, and/or other related documentation for accuracy, completeness and compliance with financial policies, procedures, and contractual requirements
Prepare wire transfer requests and ensure accuracy and completion of wires by due date
Follow up on account statements and other discrepancies regarding payment of accounts
Serve as liaison between departments and vendors in the resolution of administrative problems and inquiries
Work closely with the purchasing team to resolve invoice issues and make process improvements as necessary
Coordinate corporate credit card programs including monthly reconciliation and monitoring of all corporate cards
Review invoice status and follow up on overdue invoices
Assist with managing month end closing processes
Suggest process improvements to remove bottlenecks in the payment process
Monitor and/or perform processes related to employee expense reporting system
Assist with 1099 preparation, including vendor review and printing of 1099 forms
Performs miscellaneous filing, accounting and job-related duties as assigned
Minimum 5 years work-related experience
2-year college degree, or relevant accounting-type coursework a plus
Knowledge of accounts payable principles and practices; use/sales tax, 1099 reporting, and general ledger reconciliation
Ability to utilize and understand purchasing and accounts payable in an automated accounting system; Oracle experience a plus
Excellent problem-solving skills and an ability to research uncommon issues related to the Accounts Payable cycle
Strong, accurate data entry skills
Able to demonstrate a high level of customer service under any circumstances; does what is necessary to ensure customer satisfaction; deals with service failures and prioritizes customer needs
Exceptional organizational skills and ability to prioritize multiple projects
Work independently with an appropriate level of supervision
MS Office experience required, advanced excel skills a plus
Experience with Concur Expense Reporting a plus
Experience in biotechnology, hi-tech, or related field a plus
As the leading employer in our industry in the Pacific Northwest, Seattle Genetics is proud to offer a competitive total compensation package as well as a comprehensive benefits program designed to support the whole lives of our employees and their families. Benefits include medical, vision and dental coverage, group and supplemental life insurance, 401(k) with company match, tuition reimbursement, relocation assistance and much more. To learn more about Seattle Genetics, please visit www.seattlegenetics.com.
Seattle Genetics is an equal opportunity employer. All qualified applications will receive consideration for employment without regard to race, age, gender identity, sexual orientation, color, religion, sex, marital status, national origin, protected veteran status, disability status, or any other status protected by federal, state, or local law.