Senior Account Clerk

The Position

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This is a continuous filing exam. Next filing cut-offs are at 5:00 pm on:

7/8/24, 7/29/24, 8/12/24(final)

Under general supervision, Senior Account Clerks are responsible for advanced clerical accounting duties involving the preparation, maintenance, review, auditing, and processing of financial and statistical records, reports, and claims. Incumbents may serve as lead workers and/or perform the more complex tasks in the work unit where significant independent judgment and decision-making is required.

Examples of Knowledge and Abilities

Knowledge of

• Principles of lead work responsibilities and leadership

• Employee training techniques and methods

• General principles, procedures, terminology and practices used in financial and statistical clerical record keeping including posting, computing totals, reconciling accounts, and reviewing balance sheets

• General accounting principles, including a basic understanding of debits and credits

• Principles and practices of customer service

• Arithmetic to make calculations and give correct change, including addition, subtraction, multiplication, division, percentages, decimals, and fractions

• General business computer applications including spreadsheet, database and word-processing software

• Correct grammar, punctuation, spelling, and vocabulary usage

• Standard methods of filing (alphabetic, numeric, chronological) and record keeping

• Appropriate letter and memo format

Ability to

• Lead and train subordinate staff

• Prepare a variety of clerical accounting reports using spreadsheet, database and word-processing applications

• Track/reconcile information between accounts and general ledgers

• Understand, apply and explain departmental policies and procedures

• Accurately proofread details, noting and detecting errors

• Work independently and carry out assignments with minimal supervision

• Prioritize work and meet deadlines, for self and others

• Elicit information from inside/outside sources

• Operate office equipment such as computer terminals, typewriters, printers, calculators, scanners, adding machines, cash registers, copiers, radios, telephones, and fax machines

• Calculate solutions to math problems, and post and make arithmetical computations rapidly and accurately, using addition, subtraction, division, multiplication, percentages, decimals, and fractions

• Understand and explain procedural manuals, policy guidelines, etc.

• Deal tactfully with people

• Communicate effectively, both verbally and in writing

• Read, write and speak English at a level necessary for successful job performance

• Establish and maintain effective working relationships with others

Employment Qualifications

Minimum Qualifications

Either: Two years of paid, full-time experience employed by Sacramento County in the class of Account Clerk.

Or: Three years of paid, full-time experience preparing or reconciling financial or statistical records.

Note: Completion of 30 semester units (45 quarter units) including two mathematics, bookkeeping, or accounting courses, from an accredited college or business school may be substituted for one year of the required experience. Part-time experience is converted to full-time on the basis of 173.6 hours = 21.7 days = 1 work month.

Note:If the word "experience" is referenced in the minimum qualifications, it means full-time paid experience unless the minimum qualification states that volunteer experience is acceptable. Part-time paid experience may be accumulated and pro-rated to meet the total experience requirements.

Note: If the minimum qualifications include an educational or certificate/license requirement, applicants must submit proof of requirements with the application. Failure to submit proof of requirements may result in disqualification from the examination. Unofficial transcripts are acceptable. For guidelines on submitting acceptable proof of educational requirements, please clickhereor speak to someone in our office before the cut-off date listed in this notice.

General Qualifications

Criminal History and Background Checks: The County may access criminal history information on candidates who have accepted a conditional offer of appointment for this class consistent with the provisions of Board of Supervisors Resolution No. 82-602, Personnel Policies and Procedures, and applicable federal and state laws. The County shall not consider for employment any candidate who has been convicted of a felony or misdemeanor that relates to or impacts the candidate's ability to perform the job duties of this class unless it is determined that mitigating circumstances exist. For purposes of accessing criminal history information, the candidate will be fingerprinted. A subsequent arrest notification may be obtained.

The County may also conduct a background check on the candidate prior to appointment to a position within this class. The background check may include personal and professional reference checks, credit history checks, Social Security Number verification, professional license/registration verification, military service information and driving history. Information obtained in the course of this background check will be considered by the appointing authority in the selection process. In obtaining such information, the County will comply with applicable consent and disclosure practices in the Fair Credit Reporting Act and the California Investigative Consumer Reporting Agencies Act.

License Requirement: A valid California Driver License, Class C or higher, may be required at the time of appointment. Failure to obtain or maintain the appropriate California Driver License may constitute cause for personnel action in accordance with Civil Service Rules or applicable bargaining agreement. Individuals who do not meet this requirement due to disability will be reviewed on a case-by-case basis.

Special Skills: Depending upon assignment, some positions may require the ability to speak, read, and/or write fluently in a language other than English, or may require knowledge of the culture as certified by the Department of Personnel Services in order to:

• Give information by telephone or in person regarding department services in a language other than English, to persons whose understanding of English is limited.

• Translate the meaning of written English regulations or ordinances to a language other than English.

• Translate into English requests from the public, presented verbally or in writing, in a language other than English.

• Assist other department employees by giving information and advice on interacting with persons of different language or cultural backgrounds.

Probationary Period

The probationary period for this classification issix (6)months.

Application and Testing Information

APPLICATION

Qualified applicants are encouraged to apply immediately. All applicants must complete and submit an online County of Sacramento employment application by 5:00 PM on the posted cut-off date. Clickhere to apply.

County of Sacramento

Department of Personnel Services

Employment Services Division

700 H Street, Room 4667

Sacramento, CA 95814

Phone (916) 874-5593; 7-1-1 California Relay Service

EmailEmployOffice@Saccounty.net

Inter-Office Mail Code: 09-4667

www.SacCountyJobs.net

• Employment applications and all documentation requested in this announcement must be submitted by 5:00 p.m. on the cut-off date.

• Employment Services is not responsible for any issues or delays caused by an applicant's computer or web browser. Applicants will be automatically logged out if they have not submitted their applications and all documentation prior to 5:00 p.m. on the cut-off date.

• Your application should highlight all relevant education, training, and experience, and clearly indicate how you meet the minimum qualifications for the position as of the cut-off date.

• Application information must be current, concise and related to the requirements in this job announcement. You may only apply for this recruitment once. Duplicate and incomplete applications will be disqualified.

• A resume may be included with your application, however it will not substitute for the information requested on the application.

SUPPLEMENTAL QUESTIONNAIRE

Applicants are required to provide a full and complete response to each supplemental question. The Supplemental Questionnaire is located in the tab marked "Supplemental Questions". Please be descriptive in your response.

Note: Responses of "See Resume" or "See Application", or copy and paste of work experience are not qualifying responses and will not be considered.

• Supplemental Questionnaires must be submitted by 5:00 p.m. on the cut-off date. Employment Services is not responsible for any issues or delays caused by an applicant's computer or web browser. Applicants will be automatically logged out if they have not submitted their applications and all documentation prior to 5:00 p.m. on the cut-off date.

• The supplemental questions are designed to elicit specific information regarding a candidate's experience, education, and training. Responses should be consistent with the information on your application and are subject to verification.

• Please provide place of employment, pertinent dates, and concise, descriptive and detailed information for each question.

• If a job included responsibilities applicable to several questions, separate the different functions of the job to answer all the questions completely.

• Resumes or referral to the application or other questionnaire responses will not be accepted in lieu of completing each question.

• If you have no experience, write "no experience" for the appropriate question.

• For many individuals, it is more efficient to develop responses to the supplemental questions in a word processing document and then paste them into the final document to be submitted. Changes or corrections to your Supplemental Questionnaire cannot be made once your application packet has been submitted.

• If the Supplemental Questionnaire is used in the Formula Rate exam, failure to complete all of the questions or incomplete responses will result in a lower score. While scoring the Supplemental Questionnaire, the candidate's application and/or attachments will not be reviewed, therefore, a candidate's responses to the questions should be accurate, thorough, detailed, and complete.

FORMULA RATE EXAMINATION (Weighted 100%)

All candidates meeting the minimum qualifications by the cut-off date will have their Supplemental Questionnaire scored in the Formula Rate Examination.

This examination will evaluate the relevance, level, recency, progression and quality of candidate's education, training and experience. The candidate's application or other materials will not be included in this examination. Therefore, the candidate's responses to the supplemental questionnaire should be thorough, detailed and complete. The score from the Formula Rate Examination will determine the ranking on the eligible/employment list for this job.

All candidates competing in the testing process will receive written notice of their examination results by email. Notices can also be accessed in their governmentjobs.com inbox. Applicants achieving a passing score will be placed on the eligible list in rank order. The rank is determined by the test score attained from the examination.

FREQUENTLY ASKED QUESTIONS

Clickhere for Frequently Asked Questions (FAQ's)

For information regarding County jobs:

• www.saccountyjobs.net

Applicants requesting reasonable accommodations during employment examinations:For more information, please review the

Job Applicant Exam Reasonable Accommodation Informationand submit an Employment Exam Reasonable AccommodationOnline Request Form.