Senior Account Clerk 06/2024 (20513450)

Central Valley

Job Type

Full-Time

Close Date

Until filled or until 150 applicants

Salary

$3,708.00-$4,506.00 Monthly

Additional Questionnaires

None

About Ceres

The City of Ceres is located in the Central San Joaquin Valley, 80 miles south of Sacramento and 95 miles east of San Francisco, in the heart of Stanislaus County. Ceres is in one of the Central Valley's richest and most diverse agricultural areas and is the home of the new $14 million County Agriculture Center.

Even the name "Ceres" originates from the Roman goddess of agriculture. The City enjoys a comfortable climate, with 12 inches of rainfall annually. The average low winter temperature is 38 degrees Fahrenheit, the average high temperature in spring and fall is 85 degrees Fahrenheit, and the average high in the Summer is 90 degrees.

The Tuolumne River forms part of the northern boundary. Ceres is a growing community with a heartfelt commitment to retaining its small neighborhood personality. Businesses, organizations, and nonprofit community service groups band together for a number of activities throughout the year.

Events such as the annual Downtown Street Fair in May, summertime concerts in the park, Halloween Fun Festival, and the Christmas Tree Lane opening are well attended by the community. City government: City Manager's Office/Administration (City Clerk, City Attorney, Economic Development), Finance, Human Resources/Risk Management, Public Safety (Police, Fire), Engineering, Community Development (Planning, Building/Permits), Recreation, Public Works, Water, and Wastewater Utilities.

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Location

2220 Magnolia Ave. Ceres, 95307

Description

BILINGUAL PREFFERED

Summary

Under direction, leads, oversees, and participates in the more complex and difficult work of staff responsible for performing a wide variety of responsible clerical and technical accounting work involved in performing financial record keeping and reporting duties in support of assigned accounting system, function, or program area including in the areas of utility billing, accounts receivable, accounts payable, payroll, business licenses, and revenue collection and cash management; provides information and assistance to the general public and City departments; maintains file and records; and performs a variety of technical tasks relative to assigned areas of responsibility.

Distinguishing Characteristics

This is the advanced journey level class in the Account Clerk series. Positions at this level are distinguished from the other classes within the series by the level of responsibility assumed and the complexity of duties assigned.

Employees perform the most difficult and responsible types of duties assigned to classes within this series including responsibility for leading and performing the full range of accounting clerical duties related to payroll, business licenses, accounts payable and accounts receivable. Employees at this level are required to be fully trained in all procedures and able to perform the full scope of duties of the Account Clerk II and have a more in-depth knowledge specific to assigned area.

Job Description URL:

https://ci.ceres.ca.us/DocumentCenter/View/897/Senior-Account-Clerk-PDF

Job PDF:

Sr. Account Clerk Job Flier .pdf

Ideal Candidate

Bilingual Preffered: Spanish Speaking

Representative Duties

1.Lead, plan, train, review and participate in the work of staff responsible for performing a variety of responsible clerical accounting and financial office support duties in support of assigned accounting system, function, or program area; participate in performing the most complex work of the unit including providing technical support to assigned supervisory personnel; research and compile technical information related to area of assignment.

2.Train assigned employees in their areas of work including clerical and technical accounting methods, procedures, and techniques.

3.Verify the work of assigned employees for accuracy, proper work methods, techniques, and compliance with applicable standards and specifications; ensure adherence to safe work practices and procedures.

4.Oversee and participate in preparing, maintaining, and/or verifying a variety of accounting, financial, and statistical records, ledgers, logs, and files; gather, assemble, tabulate, enter, check, verify, balance, adjust, record, and file financial data; codes data according to prescribed accounting procedures; reviews information to ensure accurate reporting; resolve discrepancies; establish and maintain various files and records.

5.Oversee and participate in performing data entry; post receipts and other information to various city accounts and funds.

6.Prepare financial, accounting, and statistical statements, analyses, documents, and reports; assist other accounting staff and departmental management in the preparation of reports; gather and organize data.

7.Oversee and participate in preparing daily City deposits and post appropriate journal entries.

8.Oversee and participate in preparing and submitting all warrants and warrant list for review and approval.

9.Perform a full range of customer service duties related to area of assignment; respond to public inquiries in a courteous manner; provide information to the public and City staff requiring the use of judgment and the interpretation of policies, rules, and procedures; resolve complaints in an efficient and timely manner.

10. Perform a variety of general office support functions including typing, record keeping, proofreading, and forms and report generation.

11. Assist in department operations evaluations and make recommendations on improved office procedures.

12. Perform special projects, studies and collect and compile statistical and financial data for special reports, as directed.

13. Perform related duties as required.

QUALIFICATIONS

The following generally describes the knowledge and ability required to enter the job and/or be learned within a short period of time in order to successfully perform the assigned duties.

Knowledge of:

Operations, services, and activities of a clerical and technical accounting program.

Principles of lead supervision and training.

Principles, procedures, and methods used in the performance of clerical and technical accounting duties.

Principles and procedures of financial record keeping and reporting.

Advanced methods and techniques of coding, verifying, balancing, and reconciling accounting records.

Mathematical principles.

Customer service techniques, practices, and principles.

Methods and techniques of proper phone etiquette.

Principles and procedures of record keeping and filing.

Methods and techniques for basic report preparation and writing.

English usage, spelling, grammar and punctuation.

Business letter writing and basic report preparation.

Modern office procedures, methods, and equipment including computers.

Computer applications such as word processing, spreadsheet, and database applications as well as financial and statistical software.

Pertinent federal, state, and local laws, codes, and regulations.

Ability to:

Lead, organize, and review the work of staff.

Independently perform advanced journey level accounting clerical work in assigned area.

Interpret, explain, and enforce department policies and procedures.

Perform a variety of accounting, fiscal, and statistical record keeping duties including to prepare, maintain, and reconcile a variety of records and files.

Perform mathematical calculations quickly and accurately including to add and subtract, multiply and divide, and calculate percentages, fractions, and decimals.

Understand the organization, operation, and services of the City and of outside agencies as necessary to assume assigned responsibilities.

Understand and apply pertinent laws, codes, and regulations as well as organization and unit rules, policies, and procedures with good judgment.

Implement and maintain filing systems.

Work under steady pressure with frequent interruptions and a high degree of public contact by phone or in person.

Compile a variety of information and records and exercise good judgment in maintaining information, records, and reports.

Participate in the preparation of a variety of administrative and financial reports.

Read, understand, and review documents for accuracy and relevant information.

Deal successfully with the public, in person and over the telephone; respond tactfully, clearly, concisely, and courteously to issues, concerns, and needs.

Operate and use modern office equipment including a computer and various software packages.

Use applicable office terminology, forms, documents, and procedures in the course of the work.

Type and enter data at a speed necessary for successful job performance.

Understand and follow oral and written instructions.

Maintain composure and exercise good judgment when answering demanding questions.

Communicate clearly and concisely, both orally and in writing.

Establish and maintain effective working relationships with those contacted in the course of work.

Education and Experience Guidelines - Any combination of education and experience that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be:

Education/Training:

Equivalent to the completion of the twelfth grade. Additional college level course work in accounting, finance, or related field is preferred.

Experience:

Three years of responsible clerical accounting experience comparable to that of an Account Clerk II with the City of Ceres.

physical demands and WORKING ENVIRONMENT

The conditions herein are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential job functions.

Environment: Work is performed primarily in a standard office environment with extensive public contact and constant interruptions.

Physical: Primary functions require sufficient physical ability and mobility to work in an office setting; to stand or sit for prolonged periods of time; to occasionally stoop, bend, kneel, crouch, reach, and twist; to lift, carry, push, and/or pull light to moderate amounts of weight; to operate office equipment requiring repetitive hand movement and fine coordination including use of a computer keyboard; and to verbally communicate to exchange information.

Vision: See in the normal visual range with or without correction.

Hearing: Hear in the normal audio range with or without correction.

Benefits

Health: The City contributes toward the combined monthly premiums for medical, dental and vision a maximum of $710, $1,470 or $2,090, dependent on level of medical coverage enrollment.

Some of the monthly plan premium options are currently at no cost to the employee and family! Any employee contributions to health premiums are taken as pre-tax deductions. Employees eligible to waive medical coverage receive $200 per month in additional taxable compensation.

Carriers include: Two Blue Shield EPO's, Blue Shield PPO, Two Kaiser HMO's; Stanislaus Foundation Dental and VSP Vision.

Retirement/Pension: The City offers a generous defined benefit plan pension (membership required) in the Stanislaus County Employees' Retirement Association (StanCERA), as governed by County Employees' Retirement Law of 1937 and Public Employees' Pension Reform Act (PEPRA). "Classic members" (within the last six (6) months a member of StanCERA or a reciprocal retirement plan, e.g.

CalPERS) are enrolled in the City's 2% @ 55 plan; final compensation at retirement is based on the single highest year. Non-classic or "new members" are enrolled in the 2% @ 62 plan, and employees are required to pay 100% of the normal contribution rate as prescribed by PEPRA, currently 9.41%, on a pre-tax basis; final compensation at retirement is based on the average of the three highest years.

Other Benefits: The City contributes an additional $100 per month through a qualified Section 125 plan to the employee's Flexible Spending Account (FSA - for non-reimbursable medical expenses or daycare), o Health Savings Account (HSA), or towards a Voluntary pre-tax benefit as applicable.

Voluntary Benefits & Leave: Employee Assistance Program, voluntary options for Deferred Compensation (457), Short-Term and Long-Term Disability, Voluntary Life and AD&D coverage, 96 hours of sick leave accrued each year with unlimited accrual; vacation accrual based on years of service with maximum accrual of 480 hours and 13 paid holidays (including one personal day) each year.

The City also participates in Social Security, which has a mandatory 7.65% contribution for Social Security and Medicare.

Special Instructions

Please complete a full application and enter all previous work experience in the application.

Bilingual/Spanish Speaking preffered.