Senior Academic Program Coordinator

Job Posting Title:

Senior Academic Program Coordinator

Hiring Department:

Latino Research Institute

Position Open To:

All Applicants

Weekly Scheduled Hours:

40

FLSA Status:

Exempt

Earliest Start Date:

Jun 03, 2024

Position Duration:

Expected to Continue

Location:

AUSTIN, TX

Job Details:

General Notes

What benefits do I receive with UT? The university offers an impressive benefits package. For more details on benefits, please see: https://hr.utexas.edu/prospective/benefits and https://hr.utexas.edu/current/services/my-total-rewards.

This position is eligible for a hybrid Flexible Work Arrangement (FWA) (on-campus and remote work). FWA arrangements are subject to manager approval and may shift due to changes in business needs. The remote location must have a reliable internet connection to support working remotely. UT policies on Flexible Work Arrangements are available at https://hr.utexas.edu/current/fwa.

For more information about the College of Liberal Arts, please visit: https://liberalarts.utexas.edu/.

Our college seeks to build a supportive, growth-minded community and cultivate outstanding and courageous leaders. For more information on the college staff leadership academy, please visit: https://liberalarts.utexas.edu/resources-for-faculty-staff/staff-leadership-academy/.

For more information on college staff professional development, please visit:

https://wikis.utexas.edu/display/larc/Staff+Professional+Development+Fund.

Purpose

Responsible for the comprehensive development, implementation, and rigorous assessment of multiple research-intensive educational programs, working closely with leadership.

Responsibilities

• Data Management and Reporting: Design and maintain databases to evaluate program effectiveness, track participant data, and assess processes and outcomes for continuous improvement of programs and student experiences. Compile and present reports on program activities, outcomes, and performance metrics to stakeholders.

• Leadership and Research Development: Coordinate and evaluate faculty research training opportunities, providing specialized skills development to promote research excellence. Support faculty leadership development through targeted training for cultivating effective leadership skills. Facilitate leadership growth for LRI researchers and affiliates via recognition programs and targeted training.

• Operational Planning, Budgeting, and Resource Acquisition: Develop and maintain operational plans for each educational program, detailing objectives, timelines, and resource needs. Assist in preparing program budgets, tracking expenditures, and developing sustainable funding models to ensure continuity. Contribute to grant proposals for securing funds to sustain and enhance research-focused education programs.

• Program Coordination and Logistics: Coordinate all logistics for the annual summer doctoral institute, including promotion, recruitment, application management, participant/faculty relations, program delivery, and comprehensive evaluation. Plan and evaluate student experiential learning and educational opportunities, ensuring consistent research experiences, fostering a scholarly community, and contributing to student success.

• Strategic Alignment and Compliance: Ensure seamless alignment of all educational programs with LRI's strategic goals, objectives, and priorities. Maintain compliance with relevant university, state, and federal procedures, regulations, and standards governing educational program operations.

Required Qualifications

• Master's degree in a relevant field such as Education, Program Management, Higher Education Administration, Organizational Leadership, or Educational Psychology or a related discipline.

• Minimum of 3 years of experience in coordinating and managing academic or educational programs, including logistics, budgeting, and reporting.

• Proven ability to develop and implement comprehensive operational plans, timelines, and budgets.

• Strong project management skills with the ability to multi-task and prioritize effectively.

• Excellent written and verbal communication skills, with the ability to present information clearly and persuasively to a variety of audiences.

• Proficiency in data management, analysis, and reporting using relevant software and databases.

• Knowledge of grant writing and proposal development processes.

• Demonstrated understanding of compliance requirements and regulations related to educational program operations.

Relevant education and experience may be substituted as appropriate.

Preferred Qualifications

• Experience in coordinating research-focused or doctoral-level academic programs.

• Familiarity with leadership development principles and practices.

• Knowledge of experiential learning methodologies and student engagement strategies.

• Proven success in securing grant funding for educational programs or initiatives.

• Experience working in a research-intensive academic or institutional setting.

• Excellent interpersonal skills and the ability to build and maintain effective working relationships with various stakeholders, including faculty, students, and external partners.

• Familiarity with learning management systems (LMS) and educational technology platforms.

• Professional experience at The University of Texas at Austin.

Salary Range

$65,000 + depending on qualifications

Working Conditions

Typical office environment

Work Shift

• 8am - 5pm

• Occasional evening/weekend hours (e.g., week of annual summer institute)

Required Materials

• Resume/CV

• 3 work references with their contact information; at least one reference should be from a supervisor

• Letter of interest

Important for applicants who are NOT current university employees or contingent workers: You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure that ALL Required Materials have been uploaded. Once your job application has been submitted, you cannot make changes.

Important for Current university employees and contingent workers: As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questions presented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above.

Employment Eligibility:

Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion/transfer eligible may apply for positions without supervisor approval.

Retirement Plan Eligibility:

The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length.

Background Checks:

A criminal history background check will be required for finalist(s) under consideration for this position.

Equal Opportunity Employer:

The University of Texas at Austin, as an equal opportunity/affirmative action employer, complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.

Pay Transparency:

The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information.

Employment Eligibility Verification:

If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form. You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States. Documents need to be presented no later than the third day of employment. Failure to do so will result in loss of employment at the university.

E-Verify:

The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university's company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following:

• E-Verify Poster (English) [PDF]
• E-Verify Poster (Spanish) [PDF]
• Right To Work Poster (English) [PDF]
• Right To Work Poster (Spanish) [PDF]

Compliance:

Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031.

The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.