Section Mgr 2 Peer Review

Oak Ridge Associated Universities Oak Ridge , TN 37831

Posted 4 weeks ago

JOB POSTING

APPOINTMENT TYPE: Full Time Regular

PURPOSE:

As a section manager, take responsibility for all aspects of managing assigned complex Research Reviews projects including planning, organizing, budgeting, cost control, time schedules, quality assurance, sponsor communications, and staff coordination. Responsible for ensuring all ORISE and ORAU procedures, policies and regulations are met and maintained within the project. Actively manage program development activities for assigned projects. Participate with other managers and other ORISE and ORAU staff in planning and developing activities for the broader ORISE/ORAU organization.

As a project manager, will primarily be responsible for managing peer review assistance for two or more major customer offices. The project activities annually include multiple sponsors and could include different contracting mechanisms. The project manager coordinates a wide range of peer review activities - postal, panel, workshops, and advisory committees.

ESSENTIAL JOB FUNCTIONS:

Personnel Coordination

  • Plan, organize, direct, and schedule the work of employees, equipment, and material within budgetary and quality standards.

  • Defines organizational goals and implement strategies for addressing these goals, consistent with maximizing organizational efficiency and performance.

  • Recommend and institute measures to improve operations and increase efficiency.

  • Propose, monitor, and comply with project budgets.

  • Examine work for exactness and conformance to policies and procedures.

  • May manage at least one project manager.

  • Analyze workforce needs and establish personnel requirements.

  • Requisition and select qualified employees necessary to meet established requirements and organizational goals.

  • Assign employees to jobs; establish standards and training for the proper performance of work and familiarize staff with company rules, procedures, and policies.

  • Maintain discipline of employees under supervision in accordance with established policies.

  • Assume responsibility for the proper application of established human resource administration policies, safety and health regulations, and local, state, and federal regulations.

  • Initiate action and approve or recommend approval of hires, disciplinary actions, leaves of absence, promotions, reductions-in-force, performance evaluation, salary increases, terminations of employment for cause, separations, transfers, and other personnel actions.

  • Approve or disapprove leave requests, time cards, and work schedules.

  • Approve employee travel and reimbursement.

Project Management

  • For work supported by multiple sponsors with different and complex contracting mechanisms:

o Plan activities and resources to meet customer requirements and agreed upon deliverable.

o Promote customer focus and meeting customer needs.

o Organize activities to meet business objectives.

o Maintain frequent customer contact to assure work is acceptable and timely.

o Identify and solve problems to maintain and enhance quality customer satisfaction.

Professional and Technical Performance

  • For complex research review projects, maintain and apply knowledge on the coordination of peer reviews and scientific workshops.

  • Understand the policy and directives of the sponsor groups related to reviewer search, conflict of interest and confidentiality, overall peer review procedures, and documentation.

  • Understand the overall research cycle per customer organization and apply knowledge to provide technical assistance in each part of the research cycle.

  • Be expert in planning and coordinating research reviews - postal and panel - and workshops including set-up and operation of PeerNet.

Financial Management

  • Coordinate with program sponsors to determine funding needs and ensure adequate funding is available before expenditure commitments are made.

  • Prepare budgets and control expenditures in accordance with agreed upon deliverables and ORISE and ORAU requirements.

  • Approve programmatic expenditures as specified in the Delegation of Approval Authority.

  • Advise the group manager and/or program director on any funding or expenditure issues.

  • Track commitments and expenditures at the activity level and report monthly on the status of overall activity funding and expenditures.

Program Development

  • Demonstrate knowledge about the project, ORISE and ORAU competencies and promote teaming within ORISE/ORAU.

  • Identify and establish working relationships with potential new customers and new personnel within the customer base.

  • Provide input to statements of work and field work proposals.

  • Participate on teams to prepare proposals for new work.

Communications

  • Maintain close communications with senior managers and program director on quality assurance, staffing for research review activities, issues and developments related to personnel, sponsors, and other operational activities.

  • Provide input to annual planning and setting of near and long-term goals and objectives.

  • Work closely with counterparts in Business Operations to ensure smooth operations and timely delivery of products.

JOB REQUIREMENTS:

Bachelor's degree in business, scientific, technical, education or related field and 6-9 years of job related experience. An equivalent combination of education and experience performing duties as described may be substituted for the minimum requirements.

Experience required includes:

  • Qualified, by virtue of on-the-job performance, as a task lead in the planning and coordination of peer and merit reviews for competitive research grants or formalized review of work products.

  • Taking customer requirements for a peer or merit review and tailoring PeerNet to meet the needs of the review.

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Section Mgr 2 Peer Review

Oak Ridge Associated Universities