Secretary V

University Of Chicago Chicago , IL 60602

Posted 1 week ago


BSD MED - Section Administrator: Gastroenterology - Administrative Staff

About the Department

The Section of Gastroenterology, Hepatology at The University of Chicago is consistently ranked among the best specialty nationally by U.S News and World Report. With nearly 30 specialists on staff, our program plays a leading role in the understanding of digestive diseases and in developing innovative and successful treatments for patients. Since forming the nation's first full-time department of gastroenterology in 1927, our physicians have continually improved treatments for digestive tract and related disorders by combining medical research, education, and patient care at the highest level.

Job Information

Job Summary:

Under minimal supervision and with a high level of proficiency, the Secretary V provides highly complex administrative support , which includes but is not limited to, calendar management; answer, screen and evaluate telephone calls and requests; create and maintain complex filing systems; organize travel itineraries; distribute schedules; arrange meetings, events and conferences.

This is an academic discretion position.


  • Process and disseminate correspondence and letters.

  • Participate in regularly scheduled staff meetings.

  • Offer input and provide assistance as needed with regard to workflow and planning.

  • Assist faculty with clinical responsibilities on all levels both individually and programmatically.

  • Ensure that all incoming mail is acted upon or distributed.

  • Maintain an organized filing system for all information related to the individual programs.

  • Coordinate the Faculty's responsibilities in various societies/committees.

  • Exchange pertinent information with individuals outside the Section or the Institution as required.

  • Attend meetings acting as representative for Section and bring common issues for discussion and propose suggested solutions.

Additional Requirements

Education, Experience and Certifications

  • High School Diploma or GED required.

  • Bachelor's degree preferred.

  • Five years of office experience required.

  • University or Academic medicine experience preferred.


  • Communicate effectively in English, both orally and in writing required.

  • Work effectively with supervision and as a part of a team required.

  • Identify priorities; recognize and resolve or refer problems required.

  • Proficient knowledge of Microsoft Word, Excel and Outlook required.

Salary Range: $22.26-$29.68

Required Documents

  • Resume (required)
  • Cover Letter (required)

When applying, the document(s) MUST be uploaded via the My Experience page, in the section titled Resume/CV of the application.

Benefit Eligibility


Pay Frequency


Pay Range

Please refer to Additional Requirements to see the pay ranges

Scheduled Weekly Hours



024- Local 743, I.B.T. Clerical

Job is Exempt


Drug Test Required


Motor Vehicle Record Inquiry Required


Health Screen Required


Posting Date


Remove from Posting On or Before


Posting Statement:

The University of Chicago is an Affirmative Action/Equal Opportunity/Disabled/Veterans Employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, status as an individual with a disability, protected veteran status, genetic information, or other protected classes under the law. For additional information please see the University's Notice of Nondiscrimination.

Staff Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via Applicant Inquiry Form.

We seek a diverse pool of applicants who wish to join an academic community that places the highest value on rigorous inquiry and encourages a diversity of perspectives, experiences, groups of individuals, and ideas to inform and stimulate intellectual challenge, engagement, and exchange.

All offers of employment are contingent upon a background check that includes a review of conviction history. A conviction does not automatically preclude University employment. Rather, the University considers conviction information on a case-by-case basis and assesses the nature of the offense, the circumstances surrounding it, the proximity in time of the conviction, and its relevance to the position.

The University of Chicago's Annual Security & Fire Safety Report (Report) provides information about University offices and programs that provide safety support, crime and fire statistics, emergency response and communications plans, and other policies and information. The Report can be accessed online at: Paper copies of the Report are available, upon request, from the University of Chicago Police Department, 850 E. 61st Street, Chicago, IL 60637.

icon no score

See how you match
to the job

Find your dream job anywhere
with the LiveCareer app.
Mobile App Icon
Download the
LiveCareer app and find
your dream job anywhere
App Store Icon Google Play Icon

Boost your job search productivity with our
free Chrome Extension!

lc_apply_tool GET EXTENSION

Similar Jobs

Want to see jobs matched to your resume? Upload One Now! Remove
Secretary (Oa)

Department Of Veterans Affairs

Posted 1 week ago

VIEW JOBS 10/14/2020 12:00:00 AM 2021-01-12T00:00 * Videos Videos * Duties Help Duties Summary The Secretary (OA) position serves as the principal administrative and clerical assistant in Logistics at the Jesse Brown VA Medical Center. Learn more about this agency Responsibilities Duties include: * Provides clerical support to ensure efficient office operations. * Performs a variety of receptionist and other clerical and administration functions, using judgment to answer recurring questions and resolve problems. * Answers routine inquiries or refers to staff members. * Contact members of supervisor's staff to relay instructions, arrange conferences, schedule meetings, travel arrangements, obtain information, etc. * Receives incoming correspondence, publications, regulations, and directives and determines the appropriate person to act or takes necessary action. * Plans and carries out assignments with considerable independence. * Receives calls and visitors, based on knowledge of programs and operations, personally handles calls of a routine nature, and refers others to appropriate personnel. * Reviews outgoing mail for attachments, dates, signatures, etc. * Prepares information as needed for inclusion in written responses, meetings, conferences and reports. * Utilizes practical knowledge of automatic data processing. * Performs a variety of clerical and automation management tasks in support of a variety of program activities. * Uses word processing software to create, edit, and manipulate correspondence, reports, and various program documents. * Designs the optimum format for presentation of data, selects the appropriate software, and enters the functional commands to achieve the desired results. * Utilizes knowledge of desktop computers and current office software programs such as Outlook, Work Excel, Power Point, etc., to perform various office administrative requirements. * Composes correspondences and type's original material from rough draft or clean copy, ensuring the product is in the correct format, and reflects correct grammar and spelling. Work Schedule: First Shift, Monday through Friday, 8:00AM to 4:30PM. Position Description: Secretary (OA), PD 161170 Telework: Not Available Virtual: This is not a virtual position. Relocation/Recruitment Incentives: Not Authorized Financial Disclosure Report: Not required Travel Required Not required Supervisory status No Promotion Potential None * Job family (Series) 0318 Secretary Similar jobs * Office Secretaries * School Secretaries * Secretaries And Administrative Assistants * Secretaries, Office * Secretaries, School * Requirements Help Requirements Conditions of Employment * You must be a U.S. Citizen to apply for this job * Designated and/or random drug testing may be required * Selective Service Registration is required for males born after 12/31/1959 * You may be required to serve a probationary period * Subject to background/security investigation * Selected applicants will be required to complete an online onboarding process Qualifications To qualify for this position, facility applicants must meet all requirements within 30 days of the closing date of this announcement. All non-facility applicants must meet all requirements by the closing date of this announcement. 10/28/2020. You may qualify based on your experience and/or education as described below: Experience: At least one (1) full year of specialized experience equivalent to the GS-4 level that equipped you with the knowledge, skills and abilities to perform successfully the duties of the Secretary (OA) position, and that is typically in or related to the duties of this position. For this position, specialized experience would consist of: Experience tracking, coordinating, updating, editing, compiling and maintaining files and records; clerical and administrative skills such as grammar, punctuation, spelling, correspondence formats, and records management; skill in using computer applications for functions such as word processing, spread sheets and database management; skill in time management, multi-tasking and organization; and communication and interpersonal relation skills sufficient to appropriately and courteously relate to internal and external customers both verbally and in writing. * -OR- Substitution of Education for Experience: Successfully completion of 4 years of education above the high school level. This education must have been obtained in an accredited business, secretarial, or technical school, junior college, college or university. One year of full-time academic study is defined as 30 semester hours, 45 quarter hours, or the equivalent in a college or university, or at least 20 hours of classroom instruction per week for approximately 36 weeks in a business, secretarial and technical school. Transcripts Required. * -OR- Combination of Education and Experience: Equivalent combinations of successfully completed post-high school education and experience may be used to meet the total experience requirement at the GS-5 grade level. Education must be in access of first 2 year of post-high school education to be considered as described in experience and education. Transcripts Required. Proficiency Requirement: In addition to meeting experience and/or education requirements, applicants for this position must show possession of the following skill. Ability to type 40 words per minute. Applicants may meet this requirement by passing the appropriate performance test, presenting a certificate of proficiency from a school or other organization authorized to issue such certificates, by the Office of Personnel Management local office, or by self-certifying their proficiency. Performance test results and certificates of proficiency are acceptable for 3 years. Agencies may verify proficiency skills of self-certified applicants by administering the appropriate performance test. You will be rated on the following Competencies for this position: * Applies Technology to Tasks * Clerical * Communication * Computer Skills Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Note: A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment. Physical Requirements: The work requires some physical effort such as standing, walking, bending, sitting, and carrying light to moderately heavy computer printouts, books, papers and files. Work Environment: The employee performs work in an office setting involving everyday risks or discomforts. Normal safety precautions are adequate. For more information on these qualification standards, please visit the United States Office of Personnel Management's website at Education A transcript must be submitted with your application if you are basing all or part of your qualifications on education. Note: Only education or degrees recognized by the U.S. Department of Education from accredited colleges, universities, schools, or institutions may be used to qualify for Federal employment. You can verify your education here: If you are using foreign education to meet qualification requirements, you must send a Certificate of Foreign Equivalency with your transcript in order to receive credit for that education. For further information, visit: Department Of Veterans Affairs Chicago IL

Secretary V

University Of Chicago