Secretary To The Office Of Pre-Health Advising

Position Title Secretary to the Office of Pre-Health Advising Non-Discrimination Statement

The University of Scranton embraces diversity and inclusion through its mission, Jesuit identity, strategic plans, community outreach programs, and numerous diversity programs. The University of Scranton is an Equal Opportunity employer and actively solicits applications from historically underrepresented candidates. Please see our full non-discrimination statement below.

The University is committed to providing an educational, residential, and working environment that is free from harassment and discrimination. Members of the University community, applicants for employment or admissions, guests and visitors have the right to be free from harassment or discrimination based on race, color, religion, ancestry, gender, sex, pregnancy, sexual orientation, gender identity or expression, age, disability, genetic information, national origin, veteran status, or any other status protected by applicable law.

Sexual harassment, including sexual violence, is a form of sex discrimination prohibited by Title IX of the Education Amendments of 1972. The University does not discriminate on the basis of sex in its educational, extracurricular, athletic, or other programs or in the context of employment.

Anyone who has questions about the University's Sexual Harassment and Sexual Misconduct Policy, or the University's Non-Discrimination or Anti-Harassment Policy, or wishes to report a possible violation of one of the policy should contact:

Elizabeth M. Garcia

Title IX Coordinator

The Office of Equity and Diversity

Institute of Molecular Biology & Medicine, Rm 311

elizabeth.garcia2@scranton.edu

(570) 941-6645

https://www.scranton.edu/equity-diversity/

University Mission

The University is a Catholic and Jesuit University animated by the spiritual vision and the tradition of excellence characteristic of the Society of Jesus and those who share in its way of proceeding. All candidates must indicate how they would help communicate and support the Catholic and Jesuit identity and mission of the University. The University's mission statement and a description of the history and concepts of the Ignatian teaching philosophy may be found at https://www.scranton.edu/about/jesuit-tradition/index.shtml.

Department Pre Health Professions Job Purpose

Responsible to the Office of Pre-Health Advising providing general administrative support to the Director and reporting to the Assistant Dean of Operations in CAS. Duties include general clerical, receptionist, record-keeping, budget review, and project-based work.

Essential Duties

• Receiving, assisting, and directing students and parents via telephone, email, and walk-in traffic.

• Centralized scheduling of advising meetings for the director

• Creating and maintaining files for our pre-health students.

• Proofing letters of recommendation and HPEC committee letters.

• Receiving and processing student application materials and letters of recommendation. Scanning and collating these files into a single packet for transmission to professional school application services.

• Supporting programming efforts through scheduling and reservation of rooms for the Health Professions Organization, HPEC, mock interview teams, and other purposes.

• Coordination and reconciliation of purchasing and maintaining budget.

• Coordination of outcome data collection (e.g., student applications and acceptances).

Additional Skills Required

• Proficiency in Microsoft Office suite, Google suite, and ability to learn new software

• Strong reading and writing skills; effective interpersonal and communications skills including professional telephone protocol

• Good typing skills

• Must be able to support the University's commitment to fostering a diverse, equitable, and inclusive culture

• Must be able to respect, support and contribute to the University's Catholic and Jesuit mission

Minimum Education Requirements

High School diploma or equivalent

Preferred Education Minimum Job Experience Requirements

Minimum of one year of effective clerical experience

Preferred Qualifications Years of Experience 1 University Classification Clerical FLSA Classification Non-Exempt Schedule/Work Hours Position works 17 hours per week. Days/hours can be flexible. Full Time/Part Time Part-Time Annual Schedule 12

Posting Details

Posting Details

Special Instructions to Applicants Posting Number S0816P Open Date 03/27/2024 Close Date 05/01/2024 Open Until Filled No