Secretary To School Administrator

The district has a vacancy for the Secretary to School Administrator in the Pupil Personnel Department.

This position will be filled on a provisional basis. This means the candidate will need to pass the Civil Service test for the title the next time the test is offered and will need to be among the top scorers of interested candidates. Work hours-full time 9am-5pm;

Work year

Please note that this is a full-time year-round position. Academic break periods are considered working days.

Candidates should possess the following qualifications:

• Exceptional multi-tasking skills

• Independent, resourceful in completing assigned tasks

• Strong analytical skills-adept at managing budgets

• Proficiency with computer applications including Google Sheets, Google Suite, Excel, Microsoft Office, and accounting software

• Ability to maintain confidentiality

• Good interpersonal skills

• Accurate and detailed oriented

Job responsibilities include

• Utilize IEP Direct software and STAC, and CPSE portal to track and manage the provision of services for preschool aged students; organize meetings, gather information, track and enter student data

• Budget and financial management for the PPS, Guidance and Nursing departments, including analyses of spending, obtaining vendor bids, developing RFPs, requisitioning materials, services and supplies, analyses of utilization of related service by vendor and by student

• Administrative support for the Asst. Super. of Pupil Personnel Services including calendar management, phone call management and written communications

• Assistance in managing Federal, state and local grants including spending analyses and completion of state reporting forms

• Management of tuition contracts and transportation for in-District and out-of-District placed students; obtaining prescriptions for related services

• Preparation of schedules and resolutions for Board of Education meetings for the PPS department

• Minimum Acceptable Training and Experience per Civil Service Requirements:

• Graduation from high school or possession of a high school equivalency diploma and either:

• 5 years of secretarial experience in support of higher level administrator(s), or a department or unit head, 3 years of which must have involved the use of computer applications to maintain records and produce correspondence; or

• Graduation from a post high school secretarial or business school with a degree or certificate* in secretarial sciences, office technology or closely related field and 3 years of the specialized experience using computer applications as described in (a)

• Substitution: Satisfactory completion of 30 college credits* may be substituted on a year for year basis for up to 4 years of the secretarial experience described above. Candidates must have at least 1 year of the specialized experience using computer applications described in (a).

• Note: A certificate program is defined as the successful completion of a minimum of 6-8 courses of study and results in the issuance of a certificate. Education beyond the secondary level must be from an institution recognized or accredited by the Board of Regents of the New York State Department of Education as post-secondary, degree-granting institution.

Location

Sanborn Map Building

Salary

$48,440 - $78,188

Applications will be accepted through February 14, 2024 or until this position is filled. Start date to be determined. Please send your resume to OLAS at https://olasjobs.org/