Secretary To Director Of Human Resources
Bulloch County Schools
Statesboro , GA 30460
Posted 3 months ago
TITLE: Secretary to Director of Human Resources
DEPARTMENT: Human Resources
TERMS OF EMPLOYMENT: 12 months (240 days)
SALARY: $12.61 - $16.81, commensurate with experience on salary scale
FLSA STATUS: Non-Exempt
REPORTS TO: Director of Human Resources
This position provides various degrees of administrative support, functions and tasks to the Director of Human Resources and the Human Resource Department.
EDUCATION & EXPERIENCEHigh school education required; college or business school with secretarial experience preferred. At least three (3) years experience in secretarial position and office management.
REQUIRED QUALIFICATIONS:Incumbent must be able to satisfactorily perform each essential function of the position. When appropriate, reasonable accommodations will be provided to afford persons with disabilities an opportunity to perform the essential functions of the position.
The incumbent must demonstrate prompt and regular work attendance. Absences must be authorized by the incumbent's supervisor in accordance with school system procedures.
PREFORMANCE FUNCTIONS: KNOWLEDGE, SKILLS AND ABILITIESProficient typing skills required.
Skills in filing, record keeping and computer operation. Knowledge of English grammar, punctuation, and mathematics; ability to read, spell, proofread, organize, use the phone, listen, understand and follow directions, write legibly; ability to schedule and coordinate meetings and conferences; ability to interpret written materials and communicate verbally; ability to learn the policies, procedures, and services provided by the administrator to whom assigned; ability to verify data; accuracy; tact; good judgment; good interpersonal skills necessary to deal with diverse publics; or any equivalent combination of experience and training that would provide the required knowledge, skills and abilities.
DUTIES & RESPONSIBILITIES:Interprets and applies district/department policies and procedures. Makes travel arrangements/reservations. (Manages scheduling for supervisor) Maintains confidential records for periodic reports.
Performs data entry tasks with accuracy. Welcomes visitors, i.e., consultants, system staff, and community members. Maintains systems for inventory control of supplies and office equipment.
Maintains systems for production, storage and retrieval of records, documents and correspondence. Accepts overall responsibility for office cleanliness, aesthetics and comfort. Process purchase orders for department.
Preparation of documents for mailing, faxing, emailing. Preparation of various reports. Carry out such other duties which may be assigned by direct supervisor.PERFORMANCE FACTORS:
Sedentary Work: exerting up to 10 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body. Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally and all other sedentary criteria are met.
Interaction with Others: Ability to maintain, on a regular and consistent basis, relationships that are characterized by high expectations, teamwork, and collaboration. Ability to be flexible relative to daily routines.
Ability to demonstrate sensitivity to the differences among diverse populations. Concentration: Ability to maintain workflow and thought processes in the presence of frequent distractions. Ability to ignore irrelevant sights or sounds and intrusive thoughts or stimuli.
Ability to manage multiple tasks simultaneously with only few or no errors. Stressful Circumstances: Ability to produce quality work when short or unexpected deadlines are presented.
Ability to adjust work processes without incident when new and unexpected directions are given relative to a project that may be in process. Ability to maintain composure and not compound a situation when interacting with persons who may be angry, demanding or otherwise less than polite. Independent Judgment:
Ability to complete work tasks without being given precise directions relative to work steps or the final project. Organizational Skills:
Ability to establish priorities, simultaneously manage multiple tasks; and deliver a quality work product by a designated deadline.
Public Contact: Ability to communicate professionally and effectively, both verbally and in writing, with superiors, colleagues, parents, and other individuals within and external to the school system. Ability to demonstrate professionalism while interacting with others and to maintain constructive working relationships.
Attendance and Dependability: Ability to report to work at the scheduled time and to seldom be absent from work. Demonstrate prompt and regular work attendance.
Process appropriate paperwork to authorize absences in accordance with school system procedures. Ability to complete work in a timely, accurate manner and to be conscientious about work performance.Important NotesThe above statements are designed and intended to describe the general summary and level of work performed. They are not intended to be construed as an exhaustive list of all responsibilities, duties, and skills required by incumbents in the position.
Statements do not limit the right of the employer/supervisor to assign additional tasks or to modify duties to be performed. Statements are not in any order of importance relative to each other. The preferred or required credentials shown in the job description may be interpreted only as a minimum criteria existing at the time the description was developed. Other bona fide occupational qualifications and criteria may be utilized as needed in the selection process.