Secretary

Job Description and Duties

This position is Hybrid and eligible for telework; required to report at the RMC office a minimum of two days a week or more, based on the business needs of the RMC or as needed/required in accordance with DGS's Telework Policy. The successful candidate must reside in California upon appointment.

Excellence in the Business of Government!

Come join a team that creates:

• A collaborative team atmosphere founded upon ethics, integrity, and stewardship.

• A positive work environment that is open to change and invites its workforce to challenge processes.

• An opportunity for individuals to utilize their knowledge, skills, and experience to grow within the department.

Under the direction of the Executive Officer (EO), the Secretary for the San Gabriel & Lower Los Angeles Rivers (SGLLA) and Mountains Conservancy (RMC) will perform responsible secretarial duties exercising a high degree of initiative and independence in performing assigned tasks, perform a variety of clerical and administrative work to relieve the agency and its joint powers authority agencies of these activities, including but not limited to managing the EO's calendar, minutes transcription, and providing internal and external customer service.

NOTE: This position may be eligible for hybrid telework under Government Code 14200 for eligible applicants residing in California, subject to the candidate meeting telework eligibility criteria set forth in the RMC telework policy and/or future program need. Employees not residing in California are not eligible for telework. Regardless of telework eligibility, all employees may be required to report to the position's designated headquarters location, as indicated on their duty statement, at their own expense.

You will find additional information about the job in the Duty Statement.

Working Conditions

• Diversity, Equity, and Inclusivity: A work culture that emphasizes a culture of diversity and inclusivity, offering tangible rewards and recognizing the intrinsic value of varied perspectives and collaboration.

• Career Growth and Training: A focus on career growth and training in an effort to engage and retain a diverse talent pool that aligns with the organization's mission and vision.

• Competitive Rewards: Employees enjoy world-class benefits packages, attractive salaries, and robust pension plans, reflecting a commitment to employee well-being.

• Work-Life Balance: Work-life balance is fostered through measures like telework and adjustable schedules, allowing personal and professional lives to thrive together.

• Learning and Development: Emphasizing on continuous learning, DGS offers onsite and virtual Statewide Training programs to ensure that employees remain at the cutting edge of their fields.

• Generous State Benefits: Comprehensive health and dental insurance, long-term disability insurance, 11 paid holidays per year, paid time off, defined benefit retirement program, commute program, employee wellness programs, employee assistance programs, and medical/dependent care reimbursement accounts.

Minimum Requirements

You will find the Minimum Requirements in the Class Specification.

• SECRETARY

Additional Documents

• Job Application Package Checklist

• Duty Statement

Position Details

Job Code #:

JC-429747

Position #(s):

570-001-1176-001

Working Title:

Secretary

• Telework Option

Classification:

SECRETARY

$3,644.00 - $4,562.00 A

New to State candidates will be hired into the minimum salary of the classification or minimum of alternate range when applicable.

of Positions:

1

Work Location:

Los Angeles County

Telework:

Hybrid

Job Type:

Permanent, Full Time

Work Shift:

8:00 a.m.

• 5:00 p.m.

Work Week:

Monday

• Friday

Department Information

Our mission is to preserve open space and habitat in order to provide for low-impact recreation and educational uses, wildlife habitat restoration and protection, and watershed improvements within our jurisdiction.

Department Website: http://www.rmc.ca.gov/

Special Requirements

• Individuals who are new to state service must have list eligibility in order to gain employment with any state agency. Click here to learn more about examinations administered by DGS and examinations available online.

Application Instructions

Completed applications and all required documents must be received or postmarked by the Final Filing Date in order to be considered. Dates printed on Mobile Bar Codes, such as the Quick Response (QR) Codes available at the USPS, are not considered Postmark dates for the purpose of determining timely filing of an application.

Final Filing Date: 5/21/2024

Who May Apply

Individuals who are currently in the classification, eligible for lateral transfer, eligible for reinstatement, have list eligibility, are in the process of obtaining list eligibility, or have SROA and/or Surplus eligibility (please attach your letter, if available). SROA and Surplus candidates are given priority; therefore, individuals with other eligibility may be considered in the event no SROA or Surplus candidates apply.

Applications will be screened and only the most qualified applicants will be selected to move forward in the selection process. Applicants must meet the Minimum Qualifications stated in the Classification Specification(s).

How To Apply

Complete Application Packages (including your Examination/Employment Application (STD 678) and applicable or required documents) must be submitted to apply for this Job Posting. Application Packages may be submitted electronically through your CalCareer Account at www.CalCareers.ca.gov. When submitting your application in hard copy, a completed copy of the Application Package listing must be included. If you choose to not apply electronically, a hard copy application package may be submitted through an alternative method listed below:

Address for Mailing Application Packages

You may submit your application and any applicable or required documents to:

San Gabriel Lower L.A. Rivers & Mountains Conservancy

Attn: Recruitment & Exam Services Unit

P.O. Box 989052

West Sacramento, CA 95798-9052

Address for Drop-Off Application Packages

You may drop off your application and any applicable or required documents at:

San Gabriel Lower L.A. Rivers & Mountains Conservancy

Department of General Services

707 3rd Street, Lobby

West Sacramento, CA 95605

08:00 AM - 05:00 PM

Required Application Package Documents

The following items are required to be submitted with your application. Applicants who do not submit the required items timely may not be considered for this job:

• Current version of the State Examination/Employment Application STD Form 678 (when not applying electronically), or the Electronic State Employment Application through your Applicant Account at www.CalCareers.ca.gov. All Experience and Education relating to the Minimum Qualifications listed on the Classification Specification should be included to demonstrate how you meet the Minimum Qualifications for the position.

• Resume is required and must be included.

• Degree and/or School Transcripts

• Statement of Qualifications -

REQUIRED - Supplemental Questionnaire. Please see the Supplemental Questionnaire section on the job advertisement for details and instructions.

A response to the supplemental questions is required to be considered interested/eligible in the position. The supplemental questions and instructions are listed in the "Supplemental Questionnaire" section of this advertisement. You must answer each supplemental question in its entirety and follow all instructions for answering the questions in order to be considered interested/eligible in the position.

Applicants requiring reasonable accommodations for the hiring interview process must request the necessary accommodations if scheduled for a hiring interview. The request should be made at the time of contact to schedule the interview. Questions regarding reasonable accommodations may be directed to the EEO contact listed on this job posting.

Desirable Qualifications

In addition to evaluating each candidate's relative ability, as demonstrated by quality and breadth of experience, the following factors will provide the basis for competitively evaluating each candidate:

• Ability to communicate with diverse groups through all levels of government and public in a professional manner

• Experience working with the public, local government, and nonprofit organizations

• High level of organizational skills, and proficient with office and administrative work

• Proficiency with Microsoft Office applications including Word, Excel, Outlook, Teams, and online collaboration applications (i.e., Dropbox, Zoom)

Benefits

There are many benefits to joining our team! The State of California has a generous benefits package, some benefits include:

• Medical Benefits, including health, dental, and vision insurance

• Paid Holidays and leave

• Defined benefit retirement program

• Savings Plus Program (401(k), 457)

• Commute Program

• Employee Wellness Program

• Employee Assistance Program

• Medical/Dependent Care Reimbursement Accounts

Click here to view all the benefits available to state employees!

Contact Information

The Hiring Unit Contact is available to answer questions regarding the position or application process.

Department Website: http://www.rmc.ca.gov/

Hiring Unit Contact:

Salian Garcia

(626) 815-1019 ext: 110

sgarcia@rmc.ca.gov

Please direct requests for Reasonable Accommodations to the interview scheduler at the time the interview is being scheduled. You may direct any additional questions regarding Reasonable Accommodations or Equal Employment Opportunity for this position(s) to the Department's EEO Office.

EEO Contact:

EEO Main Line

(916) 376-5127

DGSEEO@dgs.ca.gov

California Relay Service: 1-800-735-2929 (TTY), 1-800-735-2922 (Voice) TTY is a Telecommunications Device for the Deaf, and is reachable only from phones equipped with a TTY Device.

Reporting Location

San Gabriel & Lower Los Angeles Rivers and Mountains Conservancy

100 N. Old San Gabriel Canyon Road

Azusa, CA 9170

Please specify RPA #26484-RMC and JC #429747 on your state application.

Statement of Qualifications

Please answer the following supplemental questions regarding your relevant work experience pertaining to this position. These supplemental questions are intended to provide more detailed information about your work experiences and will allow the hiring manager to better assess your qualifications for this position.

INSTRUCTIONS:

Demonstrating your writing skills, respond separately to the following prompts in numerical order. Each response is limited to one (1) page. Responses must be numbered, in 12 point Times New Roman font, and with one-inch margins. Do not consolidate responses:

1.With regard to the job posting description and duty statement, how does your education and experience most qualify you for this position? Please provide specific examples.

2.Describe your experience collaborating and communicating effectively, both orally and in writing, with a variety of team members.

3.What is it about this particular position that appeals to you?

Note: Resumes, letters, and other materials will not take the place of the supplemental questionnaire. Applications received without the responses will not be considered.

Equal Opportunity Employer

The State of California is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation.

It is an objective of the State of California to achieve a drug-free work place. Any applicant for state employment will be expected to behave in accordance with this objective because the use of illegal drugs is inconsistent with the law of the State, the rules governing Civil Service, and the special trust placed in public servants.