Secretary

JOB QUALIFICATIONS:

QUALIFICATIONS:

1.Associate's or Bachelor's Degree preferred

2.Familiar with automated Payroll principles, preferred

3.Familiar with accounting software or Infinite Visions Accounting System, preferred

4.Proficient in Microsoft Office including Outlook, Word, Excel

5.Working knowledge of accounting principles and practices. Knowledge of governmental accounting principles preferred

6.Experience with deductions and reporting forms for withholding tax, retirement, social security, insurance, and other salary deductions as required or authorized

7.Experience in analyzing financial data, and knowledge of working solutions to prepare proper backup documentation for all submitted reports

8.Ability to obtain a valid Arizona IVP Fingerprint Clearance Card

KNOWLEDGE, SKILLS AND ABILITIES:

• Ability to communicate effectively verbally and in writing.

• Ability to follow written and/or verbal instructions.

• Ability to read and interpret manuals and other technical materials related to the field.

• Ability to apply common sense understanding to solve practical problems and deal with a variety of situations.

• Ability to work cooperatively and courteously with staff, students, and community members.

• Ability to understand and maintain employee rights to confidentiality and not violate those rights.

• Perform all duties in accordance with Federal and State laws, district procedures, and Board policies.

PHYSICAL DEMANDS:

1.Must be physically able to lift, carry, push, pull, or otherwise move objects weighing a minimum of 10 to 20 pounds, frequently.

2.Must be physically able to sit for extended periods of time however, will involve walking and/or standing for brief periods of time.

3.Must be physically able to perceive the nature of sound, near and far vision, depth perception, providing oral information, and the manual dexterity to operate equipment necessary to fulfill the duties of this position.

JOB DESCRIPTION:

EXAMPLES OF DUTIES AND RESPONSIBILITIES: (Including, but not limited to the following)

1.Provide accounting services essential to the preparation, administration, supervision and control areas responsible for as found in the USFR, Fair Labor Standards Act and District Policies.

2.Report to the Business Office Manager the amounts of warrants drawn, the accounts against which the warrants have been drawn, and the balance of each account per month.

3.Ensure information obtained through the course of duties associated with this position is held in the highest of confidentiality.

4.Refer non-job specific inquiries to appropriate departments.

5.Prepare financial and other budget reports as required by School Board and auditors.

6.Prepare payrolls, including deductions for withholding tax, retirement, social security, insurance, and other salary deductions as required or authorized.

7.Prepare and maintain all necessary earnings, deductions and associated personnel payment records and reports.

8.Cooperate with the auditors and provide information as requested for the appropriate department function.

9.Other duties as assigned.

ORGANIZATIONAL RELATIONSHIPS:

The Payroll Specialist reports to the Business Office Manager. The Payroll Specialist will interact cooperatively with all other staff positions. All elements of good human relations will be practiced.

DUTIES AND RESPONSIBILITIES: REQUIRED EXPERIENCE: OTHER INFORMATION: APPLY TO:

APPLICATION PROCEDURE: A composite of the following information should be on file in the District Office at the date of closing:

1.A letter of interest (in-district candidates) submitted to Human Resources Department

2.A current on-line application (out-of-district candidates)

3.A resume

SALARY:

TERMS OF EMPLOYMENT:

SALARY: Starting at $18.35 per Hour

WORK YEAR: 12 Months / 8 Hours

BENEFITS: Full Benefits

DAYS: 261 FROM - JULY   TO - JUNE GROUP / GRADE: START DATE: