Secretary

City/State

Woodbridge, VA

Overview

Work Shift

Rotating (United States of America)

Hour: 7am-3:30pm

Sentara Northern Virginia Medical Center is a 183-bed not-for-profit hospital located in Woodbridge, Va. We combine the resources of a major health system with the compassionate, personalized care of a community hospital.

We offer quiet, private rooms and high quality care focused on safety and patient satisfaction. Our clinical services include advanced imaging, cancer services, cardiovascular care, emergency care, lab services, orthopedics, weight loss services and more, all powered through Sentara eCare, a comprehensive electronic medical record system.

Sentara Healthcare offers outstanding benefits.

• Tuition assistance and Student Loan Repayment Benefit
• Health, Dental, Vision and Medical insurance
• Generous Paid Annual Leave, Parental and Caregiver Leave
• Retirement with match
• Adoption, Infertility, and Surrogacy Reimbursement
• Career and personal development opportunities
• Reward programs for health and wellness

This job description captures the highlights of the role and is not intended to be an exhaustive list of the duties that an Executive Assistant II will perform.

This role will answer the telephone and assist callers or those making varied inquiries by email or mail with any requests for information, directing more complex matters to colleagues as necessary.

Initiate contact internally and externally to convey requests, provide instructions, or obtain information on behalf of a senior colleague.

Respond to routine requests using form letters or emails; respond to more unusual requests by editing templates to create customized responses.

Prepare routine letters, memoranda, reports, and similar documents following detailed instruction.

This is likely to involve using the full range of functions within standard office software.

Produce, update, and provide best practice support on Microsoft documents, databases, and other departmental systems.

Tasks may include purchasing materials, entering budgetary information, and recording time and expenses.

Schedule appointments, make arrangements for meetings and conferences, and organize travel plans, following detailed instructions to facilitate business meetings.

Receive and screen visitors, answering routine questions, providing information, or directing requests elsewhere.

Support others by carrying out simple procurement tasks. Involves following established procedures.

Develop working knowledge of the organization's policies and procedures and of regulatory codes and codes of conduct relevant to own work, adhering to mandatory procedures to ensure own work is undertaken to the required standards.

May include other job duties as assigned.

Job Summary

Perform a variety of administrative tasks aimed to optimize the time and performance of a manager or employees of a department; higher level roles will work for higher level managers or departments.

Tasks may involve acting as a first point of contact, dealing with correspondence and phone calls, managing diaries, organizing meetings and appointments, preparing documents or reports, and controlling access to the manager or the department.

May involve dealing with confidential information.

Minimum 1 VP + at least 2 more supported from list below

Division VPs, Sr. Directors/Directors or combination

Qualifications:

HS - High School Grad or Equivalent (Required)

Basic experience of simple office / operational systems

Skills

Communication, Critical Thinking, Microsoft Office, Service Orientation, Writing

Sentara Healthcare prides itself on the diversity and inclusiveness of its close to an almost 30,000-member workforce. Diversity, inclusion, and belonging is a guiding principle of the organization to ensure its workforce reflects the communities it serves.

Per Clinical Laboratory Improvement Amendments (CLIA), some clinical environments require proof of education; these regulations are posted at ecfr.gov for further information. In an effort to expedite this verification requirement, we encourage you to upload your diploma or transcript at time of application.

In support of our mission "to improve health every day," this is a tobacco-free environment.