Secretary Senior

About WSDOT

Washington State Department of Transportation (WSDOT) is a multimodal organization with a global reputation for excellence! Our dedicated workforce is responsible to plan, design, build, and operate an integrated transportation system that safely and efficiently moves people and goods throughout the state. In addition to maintaining over 18,000 lane miles of state highway and 4,100 bridges, WSDOT manages the world's longest floating bridge, executes an award-winning Active Transportation Plan, holds a record for the world's widest tunneling project, and operates the largest ferry system in the nation! 

The Opportunity

WSDOT is currently seeking a Secretary Senior to join our team and support the administration of multiple construction projects, including Design-Build, in our project office in Everett, WA. This role plays a key part in fostering a respectful and inclusive workplace with a strong commitment to diversity, equity, and inclusion. Reporting directly to the Project Engineer, the Secretary Senior will help advance WSDOT's mission to deliver safe, reliable, and cost-effective transportation solutions for Washington's communities and businesses. 

What to Expect 

Among the varied range of responsibilities held within this role, the Secretary Senior will:

• Report to the Project Engineer and Assistant Project Engineer, providing secretarial support to the team.
• Relieve supervisors and staff of day-to-day clerical tasks to improve office efficiency.
• Learn and navigate specialized software applications like TRAINS, LMS, and DOTtime essential to administrative functions.
• Use independent judgment to prioritize and organize tasks for the Project Engineer's office.
• Perform complex word processing, database, and spreadsheet tasks to create memos, letters, minutes, and reports.
• Produce correspondence based on verbal instructions from supervisors.
• Schedule State vehicles for service and repairs, coordinating drop-off and pickup with the Region Maintenance shop.
• Serve as timekeeper, auditing timesheets, verifying codes, and managing overtime, comp time, and leave usage.
• Establish and maintain electronic and manual filing systems for office records, personnel, contracts, and other documents.
• Coordinate personnel matters by assembling necessary forms for new hires and terminations, following State regulations.

Qualifications

To be considered for this opportunity, the following are required:

• High school diploma or GED
• Two (2) years of recent experience in secretarial work. 
• Experience in Microsoft Suite (including but not limited to Outlook, Word, Excel, etc.) 
• Excellent typing and computer skills. 
• Ability to communicate effectively, both written and orally.
• Ability to legally operate a class 1 (sedan) and a class 5 (pick-up truck) WSDOT vehicle. 

 Important Notes 

• This recruitment may also be used to fill additional positions per business needs. 
• This position offers flexible/hybrid remote work options.
• WSDOT does not use the E-Verify system; therefore, we are not eligible to extend STEM Optional Practical Training (OPT). For more information, please visit www.uscis.gov.
• In addition to base salary, employees may be entitled to other forms of compensation depending on the type, duties, or location of the position. For union-represented positions, more information on other forms of compensation can be found in the applicable Collective Bargaining Agreements. Information on other compensation types for non-represented positions can be found in Chapter 357-28 of the Washington Administrative Code.

Why WSDOT 

• Work-Life Balance- We are committed to ensuring that our staff experience the reward of public service while sustaining a routine that suits each individual's lifestyle. 
• Paid Leave- In addition to 12 paid holidays, full-time employees earn up to 25 paid vacation days per year!
• Tuition Assistance- Permanent employees have several options for assistance with education expenses, including tuition reimbursement programs, government discounts at participating colleges throughout the state, and federal student loan forgiveness eligibility.  
• Plan For Your Future- WSDOT offers a comprehensive benefits package that includes various healthcare options. Employees also have their choice of state retirement programs and much more. Go to State Benefits for more information.

Check out this video to learn more: Why WSDOT?

How to Apply

Applications for this recruitment will be accepted electronically. Your relevant experience may be evaluated to determine your salary. Therefore, the "Work Experience" portion of the application must be completed in as much detail as possible. 

To be considered for this opportunity, please include the following with your online application: 

• An attached Resume outlining (in reverse chronological order) your experience to date.
• An attached Cover Letter that further explains your qualifications and indicates why you believe you are a viable candidate for this role.
• Contact details for a minimum of three (3) individuals who can attest to your work performance, technical skills, and job-related competencies. NOTE: This information may be entered in the "References" section of the online application; it does not require an additional attachment. 

Please click the "APPLY" button to proceed. Note that you will be prompted to sign in or create an account. This step is required to apply for this opportunity.

WSDOT is an equal opportunity employer. We value the importance of creating an environment where all employees can feel respected, included, and empowered to bring unique ideas to the agency. Our diversity and inclusion efforts include embracing different cultures, backgrounds, and viewpoints while fostering growth and advancement in the workplace. All persons, regardless of race, ethnicity, age, veteran status, sexual orientation, and/or gender identity, are encouraged to apply. Persons with disabilities needing assistance in the application process or needing this job announcement in an alternative format may contact the listed Recruiter.

Contact Us

For inquiries about this posting, you may contact the assigned Recruiter at  yasmin.munoz@wsdot.wa.gov. Please be sure to reference 24DOT-NWR-12020 in the subject line.