Secretary Senior

Secretary Senior

Recruitment #2025-2-3400

Full-time, Permanent, Represented position

Location:Natural Resources Building- Olympia,WA

Salary: $3,096.00 - $4,093.00 Monthly

Review of applications is ongoing. We reserve the right to make a hiring decision or close this recruitment at any time after 2/25/25. It is in your best interest to submit materials as soon as possible.

Want to join something GREAT and make a difference?

The Department of Natural Resources (DNR) has an exciting opportunity within our Information Technology Division. The Secretary Senior position provides administrative and secretarial resources to the IT staff and our customers. This role is crucial in maintaining an efficient office workflow. Duties require this position to be in the office daily.Responsibilities:

• Daily in-person coverage of IT reception desk and multi-line phone system.
• Provide secretarial support and assistance to the division management and the IT staff.
• Review, process & prepare invoices, purchase orders, and invoice vouchers for payment.
• Provides appropriate level administrative back-up as needed for AA3 and AA4.
• Order and maintain office supply inventory.
• Receive, sort, and distribute mail and packages.
• Division contact for trainings & travel coordination.
• Manage division conference room calendars.

Required Qualifications: 

• Two years of office or customer service experience with a general understanding of office practices. 
• Experience operating phones, greeting customers, multi-tasking, completing short deadlines, and working independently in a fast-paced environment, with strong attention to detail.
• Experience utilizing the higher functions of Microsoft Word, PowerPoint, Adobe Acrobat, and Excel.
• Experience scanning, faxing, copying, and mailing documents.
• Effective organizational skills and follow-through on assignments.
• Able to take direction from multiple managers and prioritize work for oneself.
• Commitment to fostering and supporting an environment that honors diversity, equity, inclusion, and environmental justice practices.
• Perform assigned duties in a manner consistent with applicable laws, regulations and public records retention and requests are followed.
• DNR Core Competencies:
• Personal Accountability
• Value Others
• Compassionate Communication
• Inspire Others
• Commitment to Excellence

Special Requirements and Conditions of Employment:

• This position's assigned duty station is the Natural Resources Building located in Olympia Washington. Office Setting: Reception desk within ITD. This position is eligible for telework options with prior approval from the direct supervisor. No travel requirements.

Desired Qualifications:

• Experience with records management and retention.
• Experience with processing incoming invoices and credit card statements with correct backup materials for processing payment.
• Experience handling confidential information and monies/receipts accordingly.
• Desire to work both as part of a highly motivated team and as a productive individual with minimal supervision.
• Results orientation.
• General understanding of natural resources management.

Don't let doubts stop you from applying for this position- If you have any questions about the required qualifications or how your experience relates to them, please contact us at DNRrecruiting@dnr.wa.gov. A note to potential candidates: Studies have shown that women, trans, non-binary, Black, Indigenous, and people of color (BIPOC) are less likely to apply for jobs unless they feel they meet every qualification as described in a job description. We value diversity and inclusion in our organization, and we are looking for the best person for the job. Don't hesitate to apply!Application Requirements:

• Apply online: at www.careers.wa.gov (Click on the APPLY button above).
• Letter of interest: describing your specific qualifications to the position and position required, desired, and special requirements.
• Resume: that details your experience and qualifications.
• References: at least three professional references with current telephone numbers- you may attach a document, use the References text field in the online application, or include it with your resume.
• Important: Do not attach any documents that include photos or private information (social security number, year of birth, etc.).
• Complete all supplemental questions.
• Candidates who move forward in the recruitment process may be contacted via email at info@governmentjobs.com with interview information/scheduling instructions. Please monitor the email listed in your application materials and check your junk email folder to ensure you receive those communications.

Questions?  Please contact Connie Benavente at connie.benavente@dnr.wa.gov/360-902-1500 or e-mail us at DNRrecruiting@dnr.wa.gov

Persons needing accommodation in the application/testing process or this job announcement in an alternative format may call (360) 522-2500 or email DNRrecruiting@dnr.wa.gov. Applicants who are deaf or hard of hearing may call through the Washington Relay Service by dialing 7-1-1 or 1-800-833-6384.

About the Department of Natural Resources (DNR). 

At DNR we approach our work through the lens of making Washington a better place environmentally and are dedicated to serving Washington's lands and communities through diversity, equity, and inclusion. 

Our Vision- Our actions ensure a future where Washington's lands, waters, and communities thrive.

Our Mission- Manage, sustain, and protect the health and productivity of Washington's lands and waters to meet the needs of present and future generations.

Our Core Values:

• Safety and Well-Being- Our top priority is the safety of the public and our employees.
• Public Service- We value and respect the public we serve, and we value and respect the people of the Department of Natural Resources who step up to serve.
• Innovation and Creative Problem-Solving- We solve our state's most pressing challenges through innovative thinking, dedication, and bold and creative vision.
• Leadership and Teamwork- We are committed to building leaders at all levels and building teams for success.

DNR provides excellent benefits, a few of which include:

• Commitment to organizational health and wellness
• Work/life balance
• DNR Employee Resource Groups (Diversity, Equity and Inclusion Council, Women's Employee Resource Group, Veterans Employee Resource Group, etc.)
• Statewide Employee Business Resource Groups, visit here to learn more
• Leadership that empowers and supports employees
• Professional development opportunities
• Educational and career development aid
• Public Service Loan Forgiveness Eligibility
• Opportunities to participate in wildland fire suppression assignments
• A comprehensive benefits package that includes employer contributions toward health insurance, paid holidays, retirement plans, sick leave, and vacation days. Visit http://careers.wa.gov/benefits.html for more information.

Additional Information:

This recruitment may be extended and may also be used to fill future similar vacancies for up to sixty (60) days.

DNR does not use the E-Verify system. For more information, please visit www.uscis.gov.

Veterans wishing to claim Veteran's preference please attach a copy of your DD-214, NGB-22, or other verification of military service. Please black out your social security number prior to attaching it. We thank you and are grateful for your service!

Equal Opportunity Employer: The Washington State Department of Natural Resources is an equal opportunity employer. We strive to create a working environment that includes and respects cultural, racial, ethnic, sexual orientation, and gender identity diversity. Women, racial and ethnic minorities, persons of disability, persons over 40 years of age, veterans, military spouses or people with military status, and people of all sexual orientations and gender identities are encouraged to apply.

Once you submit your online application, you can check your status by logging into your account. If you experience technical difficulties creating, accessing or completing your application call NEOGOV toll-free at (855) 524-5627 or email CareersHelp@des.wa.gov.

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